Data Management Plan for Research Projects

Project Name

Funder(s)

Project End Date

Principal Investigator

Contact email

Contact: [email protected] 1 http://www.lshtm.ac.uk/research/researchdataman/plan/ DATA DESCRIPTION

1. What primary data will you collect or create? Describe the data that you are collecting or creating in your project. Relevant information to provide includes:

• The type of information that will be contained. E.g. MRI scans, interview transcripts, spatial data, etc.

• Methods of capture. E.g. face-to-face interview, web survey, etc.

• Amount of data. E.g. 100 patients will undergo an MRI scan, 500 people will be interviewed.

Relevant guidance can be found at http://www.lshtm.ac.uk/research/researchdataman/introduction/researchdata_intro.html

2. What data formats or standards will you use to store data produced by your project? Outline the data formats, encoding standards, or software tools that you will use to create, analyse, or use data. E.g. data will be captured using a MySQL database and analysed using STATA and MS Access.

Consult the following resources for guidance:  http://ukdataservice.ac.uk/manage-data/format/quality.aspx  http://www.lshtm.ac.uk/research/researchdataman/create-organise/fileformats.html  http://intra.lshtm.ac.uk/trials/sops/index.html

3. What documentation or metadata is needed to understand your data? Describe the documentation or metadata that you will create to enable the data to be understood and used by your future self and others. It is helpful to consider the following questions:

 What information is needed to understand the content and context of its creation?

 What documentation and metadata standards will be used?

 How will potential users find out about your data?

Guidance on data documentation can be found at:  http://www.lshtm.ac.uk/research/researchdataman/describe/  http://ukdataservice.ac.uk/manage-data/document.aspx  http://www.dcc.ac.uk/resources/metadata-standards

Contact: [email protected] 2 http://www.lshtm.ac.uk/research/researchdataman/plan/ 4. What codes of practice, if any, will you follow for creating and handling data? Many projects are required to follow specific Codes of Practice or standards. For example, Clinical trials must comply with a Data Management SOP, or you may need to follow a set of rules specified by a previous project if you’re enhancing or extending an existing resource. D Describe these Codes of Practice and how they influence your project.

5. What approach will you take to handling rights associated with the data? Give a brief description of the rights associated with the data and how these will be clarified. For example,  Who owns the data? The funder, LSHTM, a consortium?  What consent that will be sought, e.g. participant consent to share data, 3rd party rights holders  Do any restrictions on the use or reuse of data exist?

Guidance can be found at the following resource:  http://www.lshtm.ac.uk/research/researchdataman/share/choose_licence.html

DATA STORAGE AND MANAGEMENT

6. Where will you store data during the project lifetime? (tick one or more) School PC local Personal area on LSHTM Shared Network Dedicated server drive (drive C: or School network (drive drive (e.g. I: drive) maintained at partner D:) H: ) institution

LSHTM-based School laptop or LSHTM Secure Data Server LSHTM Novell Filr project server tablet (for confidential data) For-cost cloud Free cloud service Portable storage (e.g.USB Other. Please indicate service (e.g. (e.g. Dropbox, Google disk or memory stick) Amazon S3) Docs)

7. What security measures, if any, will you apply to protect data? (tick one or more)

Controlled access limited to authorized Physical security Remove identifiable information users only (e.g. anonymisation) Data storage encryption Data transfer encryption Password protection Process on isolated machine in secure Secure deletion following room analysis Avoid use of third party storage, such as Other

Contact: [email protected] 3 http://www.lshtm.ac.uk/research/researchdataman/plan/ Dropbox

DATA SHARING AND REUSE

8. What data can be shared and used for research beyond the current project? List the data outputs that may be shared beyond the project team and consider how they may be used for further research.

Guidance on data sharing can be found at the following resources:  http://www.lshtm.ac.uk/research/researchdataman/share/datatoshare.html  http://ukdataservice.ac.uk/manage-data/plan.aspx

9. Who should be allowed access to your data and under what conditions? Can data be made freely available to anyone or do restrictions need to be applied? If data does need to be restricted, state the reason and the criteria that users would need to meet to gain access

10. What actions will be performed to prepare your data for sharing? (tick one or more) Remove personal information Add synthetic data (e.g. Copyright clearance pseudonyms) Establish participant consent Develop an access agreement

11. When are you likely to make it available? (tick one response) During project lifetime Same time as research findings are published

On project close Following an embargo period after project end (e.g. 12 months). Please specify time period

Contact: [email protected] 4 http://www.lshtm.ac.uk/research/researchdataman/plan/ Other

12. How do you intend to make it available? (tick one or more) Research data may be submitted to a data repository or data archive, which will handle the process of curation, preservation and sharing on your behalf.

Via the LSHTM Research Data Via an LSHTM-maintained project Via a collaborator maintained Repository system system User must email request to Via a 3rd party repository. Please Other project team state which in ‘Other’ field Other

13. How will potential users learn of the data’s existence & how it can be accessed? Research data may be submitted to a data repository or data archive, which will handle the process of curation, preservation and sharing on your behalf.

Description in publications Citation in publications Citation in project (e.g. in an access statement) report(s) A Data Paper will be created Description to be published in Description on project LSHTM Data Repository website

RESOURCING

14. What do you consider to be the primary data management challenges in your project? What problems or issues do you need to address in your project. The following resources may be used to perform an RDM needs and risk analysis:

 http://www.lshtm.ac.uk/research/researchdataman/introduction/rdm_needs.html  http://www.lshtm.ac.uk/research/researchdataman/store/storage_intro.html

15. What resources would it be helpful for the School to provide to help deliver your plan? How can the School help you to manage your data? E.g. training, specific IT Services, etc.

Contact: [email protected] 5 http://www.lshtm.ac.uk/research/researchdataman/plan/ Contact: [email protected] 6 http://www.lshtm.ac.uk/research/researchdataman/plan/