Project Or Work Group Meeting Minutes s3

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Project Or Work Group Meeting Minutes s3

HL7 Project Services Work Group (PS) Date: 2013-10-31 MINUTES Time: 09:00-10:00 am Eastern Time Location: conf call WebEx: Meeting Number: 633 314 731 Dial in: Phone Number: 770-657-9270 (new for October, 2013-January,2014) Participant Passcode: 2811011 Meeting Password: Standards1 Quorum Requirements Met: Yes For PSC: Co-Chair plus two without preponderance of influence Facilitator Rick Haddorff Note taker(s) Freida Hall Attendee Name Affiliation

X Rick Haddorff (Co-Chair) Mayo Clinic/Foundation X Freida Hall (Co-Chair) Quest Diagnostics, Incorporated X Dave Hamill HL7 International Ken McCaslin Quest Diagnostics, Incorporated X Cynthia Canteen-Harbor CACI International, Incorporated Vannak Kann US Department of Veterans Administration Ioana Singureanu Eversolve, LLC Lynn Laakso HL7 International Austin Kreisler Science Applications International Corp (SAIC)

Agenda Topics/Minutes  Agenda review and approval – Approved  Open Forum – None  Approve previous meeting minutes – 2013-10-17 Call – approved by general consent Use general consent method when there are no corrections: “You have received the minutes. Are there any corrections to the minutes? Hearing none, if there is no objection the minutes are approved as posted.”  Action Items –  Additional Topics  TSC or T3SD SD work assigned to PS – Updates to 2014 PSS see tracker #2402 (reviewed last call); no new action items for PS.  Report Items (all) – None  Project Management in Voluntary Organization – No updates; still waiting on white paper from Dr. Scott  SAIF Architecture Program/Pilot Coordination (Rick/Dave) – No updates has not met past two weeks  HL7 Product Line Architecture – No updates  TRAC (TSC Risk Assessment Committee) – Rick has been working with TRAC group. October CEO news brief from Chuck Jaffee reports focus on implementations, could be a risk for the organization. Add TRAC as standing agenda item. Minutes of TRAC calls are on the wiki page. Ken McCaslin will be taking over for Austin (in January).  Review Project Schedule Template (2012Sep) – task 2257 – This document along with the PLCPD and Electronic Ballot Chart provides a good roadmap for managing an HL7 project. Changes needed: Verify/correct and references to PLCPD document; 2012-12-19 Still Open. 2013-01-10 Freida to work on at the WGM and will focus on updating to provide “pointers” to other information already defined. – 2013-09-26 Reviewed at September WGM, pending updates from WGM. 2013-10-31 Freida still working on updates;  Dave – PSS 2014 Template Changes - Motion to approve PSS with edits discussed, second by Dave. Against-0; Abstain-0; Motion carried unanimously. Dave will send to T3SD list for their approval on Monday's call  Other – Cynthia provided update on her project working with Electronic Services; met with Austin to discuss approach. Cynthia to review active projects in GForge, outreach to appropriate teams and following this can look at assigning dates. Targeting January timeframe for requirements or initial draft.

Page 1 of 3  January 2014 Deliverables:

Adjourned: <9:53 am > Eastern

Supporting Documents  PM in Volunteer Organization Survey Results http://gforge.hl7.org/gf/project/psc/docman/PM%20in%20Volunteer%20Organization%20Survey%20Summary/  WGM preparation checklist http://gforge.hl7.org/gf/project/psc/docman/WGM%20Checklist  WGM agenda http://gforge.hl7.org/gf/project/psc/docman/WGM%20Agendas  WGM General Session Slides http://gforge.hl7.org/gf/project/psc/docman/WGM%20Morning%20Session%20Slides  WhitePaper_SAIFandSound_2011MARV2 at http://gforge.hl7.org/gf/download/docmanfileversion/6220/8195/WhitePaper_SAIFandSound_2011MARV2.doc  2012 Updates to PLCPD http://gforge.hl7.org/gf/project/psc/docman/Project%20Life%20Cycle%20for%20Product%20Development %20(PLCPD)  SAIF Pilot Coordination Project Docs http://gforge.hl7.org/gf/project/psc/docman/SAIF%20Pilot%20Coordination%20Project%20Docs  Electronic Ballot Charts http://gforge.hl7.org/gf/project/psc/docman/Electronic%20Ballot%20Chart  PBS Metrics Guidance for SD Co-Chairs http://gforge.hl7.org/gf/project/psc/docman/PBS%20Metric%20Guidance%20for%20SD%20Co-Chairs

Actions  2013Sep WGM: Review (SAIF) video (Dave –locate video) – 2013-10-31 Dave emailed Ron Parker waiting for response.  2013Sep WGM: Dave to review PBS minutes regarding withdrawal of informative document (GOM) – Closed, Dave researched/resolved.  2013-10-31: Dave to close Tracker 2080 - combined with 2014 - 2042 changes) Next Meeting / Preliminary Agenda Items  2014 PSS template updates  Review tracker items 2715-2719 to develop strategy; these are items from Dr. Scott's presentation  Standing item: Review work items (in Gforge)— Scheduled last Thursday of month http://gforge.hl7.org/gf/project/psc/tracker/?action=TrackerItemBrowse&tracker_id=332 References: GForge Link to Project Services: http://gforge.hl7.org/gf/project/psc/ GForge Link to Project Insight Change Requests: http://gforge.hl7.org/gf/project/project-insight/

Page 2 of 3 SAIF and Sound and related artifacts:

SAIFandSound-FastTracktoStandardsDevelopment.pptx

HarmonizationProcess.pptx

January 2014 Deliverables: (Updated October 31, 2013 call)

Project GForge # Due Description Insight # 2774 Edits to Project Life Cycle (2014Jan) Moved from #711 (PI #533) (Freida 1) 2014 Jan 2012-03-29 Update is 50% complete 533 1052 Review Project Life Cycle for GOM reference updates (thrice per year) (Freida 3) 2014 Jan ( 2014Jan ) (PI #533) 533 1550 (Dave Annual Updates to the Project Approval Process (Target January of each year) Low) 2014 Jan (PI #531) 2022 Routine 2014 Jan Plan for Trimester WGM using attached checklist (2014Jan) 2080 Can be closed – combined PSS Template and Project Approval Process Updates for 2013 version with 2014 - 2042 (2013Sep) changes) 2014 Jan PSS complete, update Approval Process 2013Sep Outreach to academic facilities (2014Jan)  Bulletin board posting at WGM (Dave) 2149 Rick 2014 Jan  Discuss with Sharon Chaplock (HL7 Education) – Rick to email 2170 2014 Jan Create graphic explaining PSS/project initiation to Publication (2014Jan) Determine how long it takes a project to go from inception to published. (2014 2234 Dave 2014 Jan JAN) 2257 Review Project Schedule Template (2014Jan) (Freida 2) 2014 Jan Contingent on update to PLCPD (#2774) 2268 2014 Jan Analyze Product List PSS vs. HL7.org - reconcile for PSS Product list (2014 JAN) PSS Template and Project Approval Process Updates for 2014 version 2402 2014 Jan (2014Jan) 2531 Dave and Rick and Cynthia 2014 Jan Formalize "how to" slides review/update PBS Metrics (2014Jan) 2715 – 2719 - agenda items for next time 2014 Jan Highlight customer satisfaction as KPI(2014Jan) Explicitly recognize ‘psychological contract’ and develop volunteer 2716 2014 Jan retention/development strategy (2014Jan) 2717 2014 Jan Demonstrate volunteer benefits of project management (2014Jan) 2718 2014 Jan Introduce PM to new volunteers early (2014Jan) 2719 2014 Jan Address GOM/ANSI lack of knowledge (2014Jan)

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