51St Council Minutes August 25, 2009 1

51st Council Minutes August 25, 2009

The 51st meeting of the Town Council of the Town of Happy Valley- Goose Bay was held on August 25, 2009 at 5:00 p.m. and called to order by Mayor Leo Abbass.

Present: Mayor Leo Abbass Deputy Mayor Stan Oliver Councillor Bill MacKey Councillor Dean Clarke Councillor Madelyn Kelly Councillor James Saunders Town Clerk V. Sheppard Director of Economic Development Karen Wheeler Recording Secretary Kathy Eddy

Absent: Councillor Paul Tsibidis-Vacation Town Manager Al Durno-Vacation

1 DELEGATION- Monica Surina a) Ms. Surina brought forth her concerns regarding the horrendous state of the property located at the corner of Winnipeg and Toronto Street (the old Cinema North building). She also said that there is a bus on the property with people living in it with no water and sewer facilities and an extension cord that runs to a power outlet belonging to the Town. She is also concerned as this is an area that tourists often visit for RV services.

Ms. Surina was advised that the Town has investigated this and that it has been given to Constable Sampson for action. b) DELEGATION- Lorraine and Gerald Hagerty

Mr. and Mrs. Hagerty queried the status of their application for land for a cottage on Churchill Falls Road. Mayor Abbass explained that the area in question is located in the Town’s water supply protection area and at this time there is no indication that the buffer zone will be lifted. Mrs. Hagerty asked if they could be notified if the buffer is lifted and then proceed to construct at the proposed site. She was advised that the Municipal Services Committee will work towards a policy to accommodate such Applications and suggests that she stay in contact with the Municipal Technologist. c) DELEGATION- Gerald Dyson

Mr. Dyson queried the status of the Sewer Treatment Plant.

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He was advised that the Town will be seeking approval from the Treasury Board and from there they must follow the procedure. Mayor Oliver indicated that Tender Documents should be available by the fall with construction to take place in the spring.

Mr. Dyson also voiced his concerns regarding the development of Lower Churchill.

2 ADOPTION OF AGENDA OF THE 51st MEETING

It was moved by Councillor Mackey seconded by Deputy Mayor Oliver to adopt the agenda of the 51st meeting of the Town Council of the Town of Happy Valley-Goose Bay. Motion Carried unanimously

3 ADOPTION OF MINUTES OF the 50th MEETING

It was moved by Councillor Kelly seconded by Councillor Saunders to approve the adoption of the minutes of the 50th meeting of the Town Council of the Town of Happy Valley-Goose Bay. Motion Carried unanimously.

4 ACTION PEPORT a) Mayor Abbass queried item 6) Application from Darrelle Bennett to open an Adult Novelty Store of the Municipal Services Committee Report stating that the committee discussed having a policy in place to deal with this type of business. b) Councillor Kelly queried item 3) Learning Tour of the Tourism, Parks and Recreation Committee Report. She was advised by Councillor Mackey that Director Lane has returned from this tour and will have a full report for next Committee Meeting. c) Mayor Abbass queried item 6) Letter to Expo Labrador of the Economic Development Committee Report asking the minutes to reflect that this item should have read “Committee recommends writing a letter to Expo Labrador for funding to purchase an item for the community. Councillor Clarke offered an update from Expo Labrador’s last meeting stating the decision was made to pay for the use of the arena at a fee of $500.00 per day plus HST and costs incurred. d) Mayor Abbass stated that the second line in item b) from the Business Session was incorrect and should read: “He suggested a letter be written to all user groups advising them that they will be required to pay a portion of the monies collected at the door to the Town. e)

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Coucillor Kelly queried item 6 of the Municipal Services Committee Report as to whether the appropriate changes are being made to the Peace Time Disaster Plan. Deputy Mayor Oliver advised that the changes are being made.

5 CORRESPONDENCE

There were 13 Incoming and 7 Outgoing letters in the Council package.

Councillor Kelly referred to letter #7 and suggested we book the hotel rooms for the Annual Convention in Gander as they are released on a first come first serve basis.

6 MUNICIPAL SERVICES COMMITTEE – Councillor James H. Saunders

It was moved by Councillor Saunders seconded by Deputy Mayor Oliver to approve the Municipal Services Committee Report as presented. Motion carried unanimously.

1. Land Application-Terpstra Engineering

Application received from Terpstra Engineering to acquire a 30 Meter wide section of land between 324 Hamilton River Road and MacDonald Drive for future business operations. Committee recommends to deny the request as it does not conform to zoning and furthermore to this, the land is used for snow clearing and addition to this, the water and sewer lines run through the property.

2. Business Application- Williams Electrical

Business application received from Scott Williams to operate a small electrical business out of his home located at 13 Burry Crescent. Committee recommends approval conditioned upon the application being advertised for input from the community and that all Town conditions be adhered to.

3. Request- Lee Parsons

Request received from Lee Parsons for Council to deal with the water problem on Commercial Street by installing a drainage system. Committee recommends to advise him that town staff are reviewing the situation at

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the site and will make recommendations to rectify the water problem.

4. Land Request- 10565 NFLD Inc.

Request received from 10565 NFLD Inc. for crown land 60 x 210 meters and 60 x 120 meters at the rear to accommodate a new hotel on Kelland Drive. Committee recommends approval.

5. Business Application- Sheila Brown

Request received from Sheila Brown to operate a Dog Grooming Home Based Business from 90A Palliser Crescent. Committee recommends approval conditioned upon advertising for public input.

6. Peace Time Disaster Plan

Committee recommends that Council approve the updated Peace Time Disaster Plan.

7. Front End Loader Tender

Committee recommends that Council accept the low bid from Case Atlantic for a Front End Loader complete with snow gear at a cost of $248,538.48 including HST and FOB Happy Valley-Goose Bay.

8. 963 Track Loader Tender

Committee recommends that Council accept the low bid from Toromont Cat for a 963 Track Loader at a cost of $311,344.38 including HST and FOB Happy Valley- Goose Bay

9. Commercial Land

Committee recommends that the Municipal Technician prepare a map of available commercial land within town.

9 TOURISM, PARKS AND RECREATION COMMITTEE – Councillor B. MacKey

It was moved by Councillor B. MacKey seconded by Deputy Mayor S. Oliver to approve the Tourism Parks and Recreation Committee Report as presented. Motion Carried unanimously.

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1. Parks and Recreation Committee Report

Enclosed in Council Package is the Parks & Recreation Monthly Report for the period July 22nd to August 18th, 2009.

2. Councillor Mackey advised Council of a meeting with the President of the National Broomball Committee on Wednesday, August 26/09 at 4:00 PM in The Williams Room at the arena and invited Council to attend.

3. Deputy Mayor Oliver referred to item #4 of the Committee Report and asked that the lights in Husky Park be repaired before the Labour Day Weekend tournament.

4. Councillor Clarke advised that Phase II of the Recreation Sports Plex is underway and encouraged everyone walking the bike trail to take notice.

10 ECONOMIC DEVELOPMENT COMMITTEE – Councillor D. Clarke

It was moved by Councillor D. Clarke seconded by Councillor Mackey to approve the Economic Development Committee Report with one additional item. Motion Carried unanimously.

1. ICSP Tender

Committee recommends that the Town accept the submission from CBCL Limited at a cost of $17,975.00 plus HST for the Integrated Community Sustainability Plan.

2. UVS Canada Sponsorship Opportunity

Committee recommends that Council sponsor the Gala Dinner in partnership with the Province and Serco in the amount of $2,500.00 at the UVS Canada Conference being held in Victoria, B.C.

3. Come Home Year Staff

Committee recommends that Council provide in kind services to assist the Come Home Year Committee in setting up an office in the Town Hall. Furthermore, it is recommended that if funding is not forthcoming for such items as phone, computer, mileage, etc., that Council will cover these costs.

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4. Manufacturers Database-Information Item

Enclosed in Council Package is information from the Department of Innovation, Trade & Rural Development to develop a new manufacturer’s database.

5. Innovation & Collaboration Conference

Enclosed in Council is information on the Innovation & Collaboration Conference being held October 27- 28/09 in Happy Valley-Goose Bay.

6. Update-Information Item

Enclosed in Council Package for Council information is an update of upcoming events.

7. Meeting-Information Item

Enclosed in Council Package for Council information is an update on meetings attended.

8. Arena Roof

Committee recommends that Council submit an application to ACOA for the replacement of the roof of the E.J. Broomfield Memorial Arena

9. Atlantic Mayor’s Congress

Enclosed in Council Package is information regarding the Atlantic Mayor’s Congress.

11 FINANCE AND ADMINISTRATION COMMITTEE – Deputy Mayor S. Oliver

It was moved by Deputy Mayor Oliver seconded by Councillor Saunders to approve the Finance and Administration Committee report as presented. Motion carried unanimously.

1. Request-Labrador Grenfell Health

Request received from Labrador Grenfell Health to place a hearing impaired sign on Mesher Street. Committee recommends approval.

2. Request-Parkinson’s Society of NL

Request received from the Parkinson’s Society of NL for Council to sponsor the Super Walk 2009 being held in financia Happy Valley-Goose Bay, September 13/09, either by a l contribu

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tion or in kind services. Committee recommends that Council make a contribution.

3. Request-Support our Troops Signage

Enclosed in Council Package is information on Support our Troops signage.

4. Complaints Report

Enclosed in Council Package is the Complaint Reports for May, 2009.

5. Request-Municipalities Newfoundland & Labrador

Request received from MNL for the Town to contribute $2,000.00 towards the cost of having a report done on the “Infrastructure Gap”. The total cost of the report is in the range of $40,000.0 to $45,000.00. Committee recommends to deny the request as it is a non budgeted item. It was moved by Councillor Saunders seconded by Councillor Clarke to refer this item back to Finance and Administration.

6. Fuel Pricing Report

Enclosed in Council Package is the Fuel Pricing Report for July 30th and August 13th, 2009.

7. RCMP Monthly Report

Enclosed in Council Package for Council information is the RCMP Monthly Report for June 2009.

12 APROVAL OF CHEQUES

It was moved by Deputy Mayor Oliver seconded by Councillor Kelly to approve the cheques in the amount of $355,144.12. Motion Carried unanimously.

CHEQUES OVER $500.00 AUGUST 2009

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CHEQUE PAY TO THE CHEQUE 00005576 Baine Johnston $ 5,297.00 NUMBER ORDER OF AMOUNT Insurance 00005679 NL Exchequer 26,077.00 Account 00005580 Corporate 2,437.07 Promotions Plus 00005687 Joe’s Auto body 3,716.41 Shop Ltd. 00005711 Bird House 903.60 Garden Market 00005713 Green Leaf 7,402.66 00005725 Mark’s Work 3,802.43 Wearhouse 00005727 Bowman/Barnes 799.18 Distribution 00005728 CB Tubecraft 1,794.53 00005729 Curtis, Dawe 18,718.14 00005730 EMCO 30,572.95 Corporation- Waterworks 00005733 Hickey 1,808.00 Construction Ltd. 00005734 HAVC Services 1,533.30 Inc. 00005735 Labradorian 567.26 Printers Ltd. 00005736 Mealy Mountain 592.57 Contracting Ltd. 00005737 Morneau Sobeco 5,758.48 Ltd. Partnership 00005739 Newcap 745.80 Broadcasting 00005740 Parts For Trucks 178,381.80 00005741 Pioneer 4,074.38 Enterprises 00005742 Speedy Glass 1,614.69 (Labrador)8143 00005743 Switch Electrical 3,906.99 Inc. 00005744 Tosss Signs Inc. 785.35 00005745 Transcontinental 588.24 Media 00005746 Transport Sego 979.03 00005842 Labrador Motors 45,568.38 Ltd. 00005843 Morneau Sobeco 844.11 Ltd. Partnership 00005844 NEBS Business 1,046.33 Products Ltd. 00005745 Precision 1,328.44 Machine Works 00005846 Uptown Audio 3,500.00 Video

TOTAL 355,144.12

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complet ed this fall. Councill or Mackey spoke of the new roof being built on the Germa n Hangar. He mention ed the amount of new homes being built in town and that despite the recessi on, Happy Valley- Goose Bay is prosper ing.

b) Deputy Mayor Oliver agreed that the Town is prosper ing and we should 13 COUNCILLORS FORUM invite other opportu a) Councillor Mackey inquired if the street paving will be nities to done by the fall. Deputy Mayor Oliver advised that there the are nine streets slated for asphalt and they will be area

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such as another airline. Councillor Oliver spoke of the bear problem in town and the possibility of meeting with the Department of Natural Resources Wildlife Division. He also mentioned that some people are still not covering their garbage when transporting it to the landfill. He spoke of one such incident where a person was pursued for failing to cover their garbage. Constable Sampson issued a fine and had the person involved clean up the garbage that had left his truck as per the Town By-law. c) Councillor Kelly advised that she had attended the Urban Municipalities Meetings and that the pilot project on municipal ticketing has gone forward. She also said that she will be offering herself for re-election in the Municipal Election in September. d) Councillor Saunders expressed his anticipation for the Sewer Treatment Plant to go ahead next year. He thanked Mr. Dyson for his persistence to keep this project ongoing. Councillor Saunders advised of the upcoming unveiling of the Leon Cooper monument and urged all to attend. e) Councillor Clarke spoke of the money being spent on the base to upgrade buildings and keep up infrastructure. Council has been adamant that there be no more demolition on the base and they deserve credit for this. It is important that the future Council be persistent on this matter as the base has been the stronghold of this community for more than fifty years.

He also spoke of the freeze on land development adjacent to the runway and hopes the Province will come on board and support this. Councillor Clarke advised of the lack of commercial land and suggested the town look at developing more commercial land to offer to future businesses. He also congratulated Mr. Dyson for being so persistent in keeping the Sewer Treatment Plant in the forefront. f) Mayor Abbass comme nted on the good conditio n of the road from Cartwri ght to the commu nities

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along the south coast. He spoke of his visit to Charlottetown this summer and how this little community has the largest fish plant on the south coast. He spoke of the new homes and many large fishing boats that shows signs of prosperity despite the recession.

Mayor Abbass asked Director Wheeler to set up a meeting with the LLMTA, Chamber of Commerce, CLEDB and Council to discuss Phase III of the Trans Labrador Highway.

Mayor Abbass asked if there have been any response from the invited guests for the Leon Cooper Monument unveiling and was advised by Deputy Mayor Oliver that he had spoken with Jim Lyall of Nunatsiavut and if he was in town he would attend and if not he would have a representative attend on his behalf.

Mayor Abbass mentioned that there will be one more council meeting before the Municipal Election and that he will once again be offering himself for Mayor. He went on to wish success to those who will also be offering themselves for election and thank you for time and service to those who should decide not to run again.

There being no other business the Open Session adjourned at 6:50 p.m. reconvening at 7:00 p.m. with a Business Session.

14 BUSINESS SESSION a) Letter - Council discussed a letter from Scott Preston of AMEC. b) Letter- Council discussed a letter from Dave Denine forwarded from John Hickey. c) Letter - Council discussed a letter from Peter Mckay forwarded from John Hickey.

There being no further business the meeting adjourned at 7:15 p.m.

MAYOR LEO ABBASS

TOWN CLERK VALERIE SHEPPARD

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