A&S Staff Board s1

A&S Staff Board McMicken Hall, room 130 February 9, 2016 11:00-12:00pm MEETING MINUTES

Convened by Chair (Hulett) 11:00 A.M.

Present: Barbara Bucey; Cammie Hulett; Heather Kilgore; Jeanette Krause; Sarah Strouse; Anita Swillinger; Carol Tonge Mack;

Absent: Ashley Chrisman; Geri Hinkle-Wessling; Keith Hoffman; Cindy Treacy; Wendy Lane; Mike Sonntag;

Clarify our mission  Sample mission statements from CECH and Clermont College were distributed. They are also posted in BOX.  We are requesting volunteers to form a sub-committee to create and present a mission statement to the board. Any wordsmithing experts are encouraged to participate! Sub-committees will be formed at the 3/8 meeting. If you can’t attend but want to participate, please let Cammie know.  Following the meeting Heather Kilgore submitted a draft to Cammie. It is now uploaded into BOX as Mission Statement, Kilgore draft 02 09 16 Discussion of initiatives – next steps and timeline  Communication plan o Some pieces of the communication plan will be better determined after the board completes a staff survey; such as whether email is the best method of mass communication. o Request website presence after A&S updates are complete (Cammie checked with Marketing and Communications Department – A&S website migration will be complete the end of April) o Representation at meetings - brief talking points will be created and distributed with meeting minutes so we can all present a consistent message of what Staff Board is, and what we are currently working on, and what our future goals are. Meeting reps: UG Council – B. Bucey Business Managers – M. Sonntag Department Heads Council – C. Hulett Grant meetings – C. Treacy Academic Staff – C. Tonge-Mack and B. Bucey Advising Staff – H. Kilgore Department Faculty – Any member when possible (difficult to get on agenda)  Administrative processes: define best practices o Standardize processes so we can help other areas of the college when they are temporarily low on staffing o Develop training process for every new staff member and for continuing staff to help them move to the next step in their career o Reach out to new staff on a preset schedule to review best practices as they are learning their responsibilities

 Professional development Tabled.

 Staff Recognition/Awards: Plan Event o We are requesting volunteers to form a sub-committee to help plan and implement the Staff recognition event to be held on April 6. Sub-committees will be formed at the 3/8 meeting. If you can’t attend but want to participate, please let Cammie know.

 Career path o Create organization chart that lists all A&S staff positions by category (not specific employee) to help understand the ratio of faculty to staff within our college. We may be the first college to take the lead on the importance of staffing, specifically related to credentialing. This org chart may also help tie together the relationship between our staff members – business; administrative; grants; research; etc. o The committee did not review the career ladders draft document.

 College-wide staff survey o We are requesting volunteers to form a sub-committee to help create a staff survey. We need to define the questions (needs of staff and university), create the survey, distribute, and collect and analyze the results. Sub-committees will be formed at the 3/8 meeting. If you can’t attend but want to participate, please let Cammie know.

 Staff bonus plan: spread the word o We did not discuss the staff bonus plan in any further detail Brainstorming Possible New Initiative - Welcome plan for every new A&S staff member Why - help create a supportive atmosphere and instill best practices Who - Staff Board Member from area outside of the new staff members department would be a mentor (we could use a creative name!) Possible responsibilities Meet for coffee and introductions their first week Have phone interaction on a regular schedule to offer assistance Offer help with best practice training at the department, college, and university level

Carol – would like to include UC Black Women on the Move as strategic partner and use as a staff resource.

Adjourned - 12:05 P.M. Next meeting: March 8, 2016