Audit Report and Inspection SARS

Newcastle University Risk Assessment Note Travelling without appropriate risk assessment may prejudice subsequent insurance claims. Project or Module Title Visit to Malaysia to undertake interviews for new posts at NUMED. PI / Module Leader Dr. Adventure Travellers J Bloggs. J Doe School Professional Support Services Unit HR Travel dates 21/08/2010 – 28/08/2010 Date of assessment 13/08/2010 Emergency Contacts Contact overseas J Bloggs xxxxxxxxxxxx and J Doe xxxxxxxxxxxx Accommodation Thistle Hotel, Jalan Sungai Chat, Johor Bahru, Malaysia. Tel +607 208 9234 Emergency Services Ambulance and Police 999 and Fire Service 994 British Embassy United Kingdom Consulate, Malaysia, Johor Bahru, Malaysia. Phone: +60-7-5991301/+60-7- 5991304 Insurance Emergency claims – Chubb Assistance: +44 (0) 207 895 3364 - provide a contact & policy number: 64811698 for UG students and 64811697 for PG and Staff. Contact NU for all claims – [email protected] Tel: +44 (0) 191 208 6520 Newcastle University +44 (0) 191 208 xxxx (School Secretary). +44 (0) 191 208 xxxx (Manager). +44 (0) 191 208 (NU) 6817 (Security Control 24 hrs a day) Travel Itinerary Depart from Newcastle International Airport at 13.35 pm and arrive at Dubai International Airport at 23.50 pm. Depart Dubai Airport at 02.45 am arriving in Singapore on 22/08/2010 at 14.05 pm. Pick up from Singapore Airport to accommodation by NUMED Taxi contact. Employee based in Johor Malaysia and not travelling to other locations. All staff staying at the same location which is in close proximity to the University Campus, NU colleagues have used this before. On the return journey, taxi to Singapore Airport. Depart Singapore airport at 0.55 am on 28/08/2010 arriving at Dubai at 06.00 am. Depart Dubai at 07.20 am arriving Newcastle Airport at 12.05 pm. Please refer to the trip itinerary attached to this risk assessment, this provides an itinerary of all activities to be undertaken and their locations while in Malaysia. Does this travel and activity present a significant risk to safety Yes No Hazard 1 Accommodation Risk to employees of theft and exposure to aggressive behaviour resulting in injury. Risks Risk of ill health, potential burns and fatalities as a result of fire and smoke inhalation.  Use reputable hotel accommodation and FCO and NU guidance will be followed  Use available secure storage facilities for valuable items Control  Contact between NU and employee will be available, refer to emergency contacts Measures  Emergency evacuation procedures and routes of evacuation to be checked upon arrival at accommodation  NU colleagues have used this accommodation before. Hotel security is in place, however, employee will remain vigilant at all times when arriving, leaving and answering doors. Hazard 2 Dealing with People and cultural differences  Risk to employees and members of the public of causing offence and confrontation. Risk of legal action, Risks physical injuries e.g. head injuries, bruises and fractures.  Research in preparation for the trip. Plan routes in commonly used areas and avoid areas of concern, including cultural or political events. Maps and other travel documents should be taken and used.  Be aware of crowded areas, opportunistic theft and cultural sensitivity. Control  Carry an adequate sum of money for the day; this should be kept to a minimum. Measures  If confronted hand over whatever items the aggressors request and report the incident to the police.  Employees will travel together and perform interviews using a panel of colleagues. The University Campus has security in place that monitors safety on site 24hrs a day regular checks are carried out on all people entering the campus site. Hazard 3 Extreme weather conditions Risks  Risk to employees of dehydration, lethargy, heat stroke and sun burn from high temperatures out-doors.  Research the weather conditions and pack appropriate clothing / products. Control  Hotel and University Campus are air conditioned. Measures  Employees will keep bottled water available at all times. Hazard 4 Dealing with health infections and health conditions Risks  Risk to employees of infection, dehydration, lethargy and digestive/stomach conditions.  NU should be made aware of any current health conditions prior to travel. Employees do not have any medical conditions which could affect their travel.  Take precautions for food and drinking, pack medication to treat digestive complaints, Medical attention to Control be sought where symptoms are experienced / persist. Measures  Immunisations required and advised by GP have been provided as follows: Hepatitis A and Cholera. Diphtheria and Tetanus.  The insurance certificate and insurance cover will be taken and made available if required. Hazard 5 Travel & Transport Risks  Risks to employees and public of road/air accident causing risk of theft, injury and fatality  FCO travel advice checked and followed, use safest possible transport available. FCO LOCATE service used. Control Risks website viewed and used for information.  Reputable travel taxi companies should be used fitted with seatbelts. Employees to use firms with NUMED contract only and sit in the back of vehicles. Where employee experience missed connections they must Control communicate with NUMED and ask for assistance. Measures  Luggage will be kept close and monitored at all times. Employees will store luggage in appropriately locked facilities and check the luggage thoroughly on pick up.  Electronic copies or photocopies of passport to be held where required  Employee will not be travelling to Sabah including Semporna and Island resorts. Also no travel to Southern Thailand, including provinces of Pattani, Yala, Narathiwat and Songkhla. Hazard Additional Hazards or Information Risks   Any site visits will be provided by ??????????, with a suitable induction given and all staff provided with Control appropriate and relevant Personal Protective Equipment (PPE). NU Estates in attendance. Measures  Risk assessments / procedures for visitors carried out and provided by ?????????? Assessor Name: J Bloggs Signature J Bloggs Date 16/8/2010 PI / Module Leader / Line Manager / Supervisor Name: Dr. Adventure Signature Dr. Adventure Date 16/8/2010