Town of Windham

TOWN OF WINDHAM TOWN BOARD MEETING JUNE 8, 2017 371 State Route 296, Hensonville, NY

Present: Supervisor: Robert J. Pelham Councilmen: Wayne Van Valin, Donald Murray, Ian Peters & One Vacancy Town Clerk: Bonnie Poehmel

Also Present: Highway Superintendent Gary Thorington, Town Attorney Larry Gardner,

Absent: Delaware Engineering John Brust, Police Chief Karl Gonzalez & Ambulance Administrator Davia Montie

Prior to the start of the meeting Nick Bove and Rick Rasmussen were looking to see if the Best Cyclist in the Universe race for October 1, 2017 had been approved by the Board.

The Supervisor called the meeting to order at 7:00 p.m. and Highway Superintendent Gary Thorington opened with the Pledge of Allegiance. TOWN BOARD MEETING (CON’T) JUNE 8, 2017

THE MINUTES OF THE MAY 11, 2017 TOWN BOARD MEETING were approved as typed on a motion by Councilman Murray, 2nd by Councilman Van Valin, abstained by Councilman Peters as he was away at conference, with 3 in favor, one vacancy.

THE MINUTES OF THE MAY 25, 2017 TOWN BOARD MEETING were approved as typed on a motion by Councilman Peters, 2nd by Councilman Murray, abstained by Councilman Van Valin as he was out sick, with 3 in favor, one vacancy.

Now that the meeting is open the Supervisor would like to entertain a motion to approve the use of the Path property for The Best Cyclist in the Universe for October 1, 2017, with a contract stipulating insurance, clean up, proper permitting from all the applicable agencies and no camping. A motion to approve the race with contract was approved by Councilman Peters, 2nd by Councilman Murray, with 4 in favor, one vacancy. Councilman Peters will send over thoughts about writing the contract to Larry Gardner to draw up.

1.DELAWARE ENGINEERING: John Brust was absent.

2.REQUEST PERMISSION TO USE CREAMERY SOCCER FIELD: Mountaintop Youth Soccer Organization would like to use the Creamery Soccer Fields for Summer Youth Soccer from July 3-August 11, 2017. A copy of their certificate of insurance has been already submitted with request. A motion to approve was made by Councilman Peters, 2nd by Councilman Murray, with 4 in favor, one vacancy.

3.REQUEST FOR FIREWORKS DISPLAY PERMIT: Young Explosives Corporation-Display Fireworks for the Town of Windham on July 4th , 2017 at Ski Windham overflow parking lot off County Route 12/South Street. A motion to approve was made by Councilman Van Valin, 2 nd by Councilman Murray, abstained by Supervisor Pelham as he is employed by Ski Windham, with 3 in favor, one vacancy.

4.REQUEST PERMISSION TO HOLD TAG DAY JUNE 17, 2017: VFW Post 1545 would like permission to hold a tag day on June 17, 2017 and station members at the intersection of State Route 23 and State Route 296 and South Street between 9am and 2:30pm. They will be handing out Poppies and American Flags in commemoration of Memorial Day and Flag Day. A copy of their insurance is on file with the Town. A motion to approve was made by Councilman Peters, 2nd by Councilman Van Valin, with 4 in favor, one vacancy.

5.NEW APPLICATION FOR STATE LIQUOR AUTHORITY: Zach Malegiannakis is applying for a new application at 383 State Route 296 (formerly Frog’s House LLC), Hensonville. Councilman Murray would like the letter to the State to be noted that the liquor be “restricted to on premises only”. A motion to approve was made by Councilman Murray, 2nd by Councilman Peters, with 4 in favor, one vacancy.

6.TOWN BOARD RESOLUTION #18 OF 2017: For Support of The Tour of The Catskills Bicycle Race -August 5, 2017. The event organizers of the 10th Annual Tour of the Catskills Cycling Race seek support from various community organizations. A motion to approve was made by Councilman Van Valin, 2nd by Councilman Peters, with 4 in favor, one vacancy.

7.APPOINT HAROLD BENJAMIN FOR JAWS OF LIFE: Greg Thorp is retiring and no longer a member of the Windham Fire Dept. Greg would like to have someone else appointed to maintain the Jaws of Life. Harold Benjamin has offered to take over. A motion to approve Harold Benjamin was made by Councilman Van Valin, 2nd by Councilman Murray, with 4 in favor, one vacancy.

8.NY RISING SOUTH STREET STORMWATER COLLECTION PROJECT: Supervisor Pelham would like to table.

9.TOWN CLERK’S MONTHLY REPORT FOR MAY: $4,081.56. A motion to approve was made by Councilman Murray, 2nd by Councilman Peters, with 4 in favor, one vacancy. TOWN JUSTICE MONTHLY REPORT FOR MAY : Judge Maureen McCarthy $5,171.00 was noted by the Board. TOWN BOARD MEETING (CON’T) JUNE 8, 2017

10. TOWN BOARD RESOLUTION #19 OF 2017 : the following resolution was proposed to transfer funds to balance the Sewer District Acct. A motion to approve was made by Councilman Van Valin, 2nd by Councilman Murray, with 4 in favor, one vacancy. GENERAL FUND RESOUTION #7 OF 2017 : the following resolution was proposed to transfer funds to balance the General Fund Acct. A motion to approve was made by Councilman Murray, 2nd by Councilman Peters, with 4 in favor, one vacancy.

11.HIGHWAY REPORT: Highway Superintendent Gary Thorington was present. Both big major paving jobs have been completed. Still need to work on shoulders. Both jobs came out exceptionally well. Mother Nature has kept from mowing the park as the grass is so very wet.

12.AMBULANCE REPORT: Ambulance Administrator Davia Montie was absent.

13.POLICE REPORT: Police Chief Karl Gonzalez was absent. Police report was submitted for the Board’s review and minutes. Received a letter from Cody Rogers (letter to be discussed at the next board meeting on June 22, 2017) A letter of resignation from full-time employment Calvin Sirago and he is requesting to remain part-time. Chief Gonzalez is good with this and is looking for the Board’s approval. A motion to approve Calvin Sirago to remain as a part- time police officer was approved by Councilman Murray, 2nd by Councilman Peters, with 4 in favor, one vacancy. All vehicles are in good work order. PARK REPORT: Review estimates for pumps and get approval for purchase (this was not discussed by the Board will need to review at the next meeting June 22, 2017)

APPLICATION TO USE THE FACILITIES IN THE WINDHAM TOWN HALL: Ellen Schorsch – Mountain Top Progressives would like permission to use Room 10 for their monthly meeting on Tuesday, June 20 @ 6-8pm. They would like to use Room 10 every third Tuesday of the month for their monthly meetings. A motion to approve was made by Councilman Peters, 2nd by Councilman Van Valin, with 4 in favor, one vacancy.

14.COMMITTEE REPORTS: Reminder note sent to Board from Judge Maureen McCarthy concerning the new air conditioner unit in court room and changing the door lock between the Police and Court. Councilman Murray will change the lock on Friday. Supervisor Pelham will ask for bids on the air conditioner unit. He has an old bid from John Garzone, he will ask him to update that and will also ask Rob Drum for a second bid. Supervisor Pelham has received an email from Bob Manno concerning the Centre Property roof leak. Supervisor Pelham spoke to Fred Grober to make sure that this is a priority and also sent an email to John Brust. Councilman Van Valin has spoken to Ed from Collar City Painting he will be here next week and voiced some concerns on the eastside of the building. Councilman Van Valin is taking care of installing a key pad lock on the velcro door at the Library and will take a picture when complete to submit to NYMIR. Councilman Peters is currently working on our investment policy and fund policy. Councilman Murray has nothing to report on. Larry Gardner is working on the Gallery Condominium (Main Street, Windham) those units are built without individual water and septic. There is one water and sewer hook-up for the whole building. The water and septic bill has not been paid in a couple of years. There is a tax map parcel left for the common elements and if a bill is not paid it will be relevied onto that. They do have a new HOA and the bills will get paid. Memo from Bookkeeper to have the Board approve the Sexual Harassment and Harassment Policy, Attorney Larry Gardner has reviewed policy in full and he has given his approval on it. A motion to approve was made by Councilman Peters, 2nd by Councilman Van Valin, with 4 in favor, one vacancy.

COMMENTS FROM THE PUBLIC: no one was present.

ACCOUNT BALANCES AND BUDGET COMPARISIONS June 8, 2017 files were made available for the Board to review. TOWN BOARD MEETING (CON’T) JUNE 8, 2017

GENERAL FUND WARRANT #11-G contained vouchers #394-428, totaling $10,478.62 was audited and approved for payment on a motion by Councilman Murray, 2nd by Councilman Peters, with 4 in favor, one vacancy.

HIGHWAY FUND WARRANT #11 contained vouchers #112-114, totaling $1,410.46 was audited and approved for payment on a motion by Councilman Peters, 2nd by Councilman Murray, with 4 in favor, one vacancy.

SEWER DISTRICT FUND WARRANT #11 contained vouchers #168-177, totaling $14,097.02 was audited and approved on a motion by Councilman Murray, 2nd by Councilman Peters, with 4 in favor, one vacancy.

STREETLIGHTING FUND WARRANT #6 contained vouchers #46-53, totaling $2,331.00 was audited and approved for payment on a motion by Councilman Murray, 2nd by Councilman Peters, with 4 in favor, one vacancy.

PHASE II-EFC WATER PROJECT WARRANT #2 (Hensonville-Windham Water Project) contained vouchers #9-20, totaling $175,208.42 was audited and approved for payment on a motion by Councilman Murray, 2nd by Councilman Peters, with 4 in favor, one vacancy.

NY RISING WARRANT #3 (CR 56 Culvert & Generators) contained vouchers #9-12, totaling $68,285.66 was audited and approved for payment on a motion by Councilman Peters, 2nd by Councilman Murray, with 4 in favor, one vacancy.

GENERAL FUND PAYROLL WARRANT #12-P for General contained 11 claims, totaling $8,578.55 was audited and approved for payment on a motion by Councilman Murray, 2nd by Councilman Peters, with 4 in favor, one vacancy. Ambulance payroll contained 18 claims; totaling $13,186.86 was audited and approved for payment on a motion by Councilman Murray, 2nd by Councilman Peters, with 4 in favor, one vacancy. Police payroll contained 9 claims; totaling $6,329.48 was audited and approved for payment on a motion by Councilman Murray, 2nd by Councilman Peters, with 4 in favor, one vacancy.

HIGHWAY PAYROLL WARRANT #12-P contained 4 claims, totaling $7,559.39 was audited and approved for payment on a motion by Councilman Peters, 2nd by Councilman Murray, with 4 in favor, one vacancy.

SEWER DISTRICT FUND PAYROLL WARRANT #12-P contained 3 claims, totaling $160.75 was audited and approved for payment on a motion by Councilman Murray, 2nd by Councilman Peters, with 4 in favor, one vacancy.

The meeting adjourned at 7:35 p.m. on a motion by Councilman Peters, 2nd by Councilman Murray, with 4 in favor, one vacancy.

______SUPERVISOR COUNCILMAN COUNCILMAN

______COUNCILMAN COUNCILMAN TOWN CLERK

* * * * * * * * * * * * * * * * * * * * * * * * * * * * * *