Tadcaster Town Council s1

TADCASTER TOWN COUNCIL The Ark, 33 Kirkgate, Tadcaster. North Yorkshire. LS24 9AQ T: 01937 834113 E: [email protected] W: tadcastertowncouncil.co.uk Office Open: Monday to Thursday, 9.30 am to 12.30 pm (closed Fridays) CLERK TO THE COUNCIL: Jane L Crowther

MINUTES OF THE FINANCE AND GENERAL PURPOSES COMMITTEE MEETING HELD ON TUESDAY 28 OCTOBER 2014 AT 7 PM IN THE ARK

PRESENT: CHAIRMAN: Councillor Dr G Lodge COUNCILLORS: D Bain Mackay; S Cobb; I Edmondson; E Mansfield; Miss M Middlemiss; G Parker; K Price; R Sweeting IN ATTENDANCE: Clerk to the Council, Jane Crowther Asst Clerk to the Council, Janet Ibbotson PRESENT: One member of the public

F72 APOLOGIES – Received, approved and recorded from Councillor Lockwood F73 DECLARATIONS OF INTEREST – Re 8.2 on the Agenda Councillors, Parker, Sweeting and Mackay F74 PUBLIC SESSION – SUSPEND STANDING ORDERS – The member of the public present was asked whether they wished to speak on any matter as it related to the town. They did not not wish to do so F75 REINSTATE STANDING ORDERS – Reinstated F76 CLERK’S REPORT – All points needing discussion were contained in the Agenda, otherwise, everything was in hand F77 CEMETERY MATTERS - F77.1 Members noted the following memorial applications for Tadcaster Cemetery: Alan Cracknell A1V c2 Kerbstones Gerald D Wharton A1V i1 Plaque and kerbstones June Shillito A1V i40 Plaque and kerbstones Ernest Mayo A1V i51 Additional inscription Geoffrey Sanderson D1V s3 Headstone F77.2 Members to consider the following application for a memorial: Ryan Cumberland A11 i17 Headstone and kerbstones Members noted the proposed memorial is of blue granite in the shape of an angel and that it is of a size approved by the Council RESOLVED: To agree to the application ACTION: Clerk to deal accordingly F77.3 Cemetery Inspection: Members noted the Report by the Cemetery Sub Committee circulated prior to the Meeting and expressed approval of the improvements to the appearance of the cemetery RESOLVED: To accept the report ACTION: Clerk to deal accordingly F77.4 Cemetery Sub Committee – Approval of Minutes: RESOLVED: To approve and accept the Minutes ACTION: Clerk to deal accordingly F77.5 Email about the appearance of the Cemetery: RESOLVED: To note the email and the actions taken by the Clerk Councillor Middlemiss joined the meeting at this juncture

F77.6 Exhumation Guidelines – (circulated prior to the meeting) RESOLVED: After brief discussion a vote was carried to adopt the Guidelines as good practice ACTION: Clerk to deal accordingly F77.7 War Memorial Annual Inspection Report – (circulated prior to the meeting): RESOLVED: To accept the report as an accurate record of the Annual Inspection Members asked whether the planting around the War Memorial would be in place for Remembrance Day. The Clerk informed members that the Contractor had been contacted who had confirmed that it would be completed. Members offered to put this in hand themselves should the Contractor not fulfil this part of the contract in time. F77.8 War Memorial – Request for additional name on the War Memorial: RESOLVED: To move and discuss this matter in Part II F78 PLANNING: F78.1 Planning Applications: Members commented on the planning applications received from Selby District Council as follows: 24/14 15A Stutton Road, Tadcaster. LS24 9HE – Removal of existing roof and extend first floor extension to two storeys: RESOLVED: That members had no objection to this application ACTION: Clerk to respond to Selby District Council accordingly F79 THE ARK: F79.1 REPLACEMENT OF PORCH DOOR AND SURROUND: Members expressed disappointment that this matter had been ongoing with no result for some time now and Councillors Sweeting and Bain Mackay had sought to progress this by speaking to Mr R Sunter in Planning at Selby District Council. Mr Sunter had said he would look into the matter as it may be that planning permission is not required, the part of the building in question not being of the age of the listed part, although it is in the Conservation Area in the town. The proposed new entrance porch is replacing like with like. As this matter has been delayed by Selby District Council for some considerable time, members debated the next steps. RESOLVED: That Councillor Sweeting will follow this up and should a response not be received by the end of the week, then a letter of complaint about how this application had been handled by Selby District Council would be sent to the Chief Executive. This resolution was the result of a vote which was not carried unanimously ACTION: Councillor Sweeting and Clerk to deal accordingly F79.2 EXTERIOR AND INTERIOR REDECORATION OF THE ARK: Members noted the Ark is in need or maintenance and redecoration both inside and to the exterior of the building. RESOLVED: To obtain quotations for the work both inside and out To approach the company that supplied the paint the last time the Ark was redecorated At some future date, to develop a forward programme of maintenance for the building and to generate an appropriate budget ACTION: Clerk to deal accordingly and take this matter forward F79.3 POLICY FOR THE USE OF THE ARK: Cllr Sweeting expressed dismay at the charge imposed to the CEF Partnership Board for the use of The Ark for Board Meetings. The Clerk said when the Policy for the use of The 2 Ark was agreed at Council, then a discretionary charge could be made on a case by case basis, those to be consulted were The Mayor, The Clerk and the Chairman of Finance and General Purposes Committee. The building had been left open and unoccupied which was most unsatisfactory. It was noted that this issue and others such as the use of the photocopier, refreshments etc., are covered by the letting agreement. Following general discussion: RESOLVED: To charge the CEF Partnership Board to the end of the Financial Year but not thereafter, and to assess each individual application for use of The Ark on a case by case basis. ACTION: Clerk to deal accordingly F80 TADCASTER TOWN COUNCIL INSURANCE POLICY: The Clerk reported that there was no record of a recent valuation of the Council assets which was required for insurance purposes. Failure to have a recent valuation might affect adversely any insurance claim and thus an accurate valuation of the Ark and the two Chapels in the Cemetery should be acquired. The Clerk explained that she would be approaching a Chartered Surveyor for a valuation because they have indemnity insurance and because part of the Ark is a listed building and also to draw up plans for The Ark which would not only be of use for insurance purposes but would also provide accurate scale drawings/plans for any future use of The Ark should the need arise. RESOLVED: To instruct the Clerk to obtain quotations and accurate scale drawings of The Ark ACTION: Clerk to deal F81 FINANCE: F81.2 The Schedule for the Payment of Accounts was presented at the meeting and approved. The following cheques and stubs were signed by three Councillors: 1 8118 DCG Tree Surgery 475.00 0 475.00 2 8119 Tadcaster and Rural Community Interest 5500.00 0 5500.00 Company 3 8120 RICOH 347.25 69.45 416.70 4 8121 The Poppy Appeal 37.00 0 37.00 5 8122 B K Parnaby 46.40 9.28 56.68 F81.3 Quarterly Finance Report – Circulated prior to the meeting: Members noted the report and that the Council was in a good financial state at this stage of the financial year F82 TADCASTER TOWN COUNCIL NEWSLETTER: F82.1 No items were either suggested or put forward for the Spring (March 2015) Newsletter F82.2 Members noted the timetable and the items already put forward F83 WEBSITE AND MEDIA MATTERS: None were put forward F84 MINOR MATTERS: Cllr Parker cited the incidence of many roads in the area of Woodlands Avenue and Garnet Lane without street lighting. This had been reported to North Yorkshire County Council and Tadcaster Town Council office had received many and vociferous complaints. The matter was being dealt with by North Yorkshire County Council but it was causing extreme distress to many residents. F85 AGENDA ITEMS PUT FORWARD FROM THIS MEETING FOR THE NEXT MEETING OF THE FINANCE AND GENERAL PURPOSES COMMITTEE MEETING TO BE HELD ON THE 18 NOVEMBER (BUDGET MEETING) None were put forward at this stage of the meeting but, following a discussion in Part II, a Policy to be drafted re additional names on the Tadcaster War Memorial and taken for discussion, approval and formal adoption to the next Finance and General Purposes Committee

3 F88 That the matters discussed under Part II be ratified and agreed