Minutes of Board Meeting February 17, 2003

LAKEHEAD ROTARY CLUB

MINUTES OF BOARD MEETING – WEDNESDAY, OCTOBER 7, 2009 A regular Board Meeting was held on Wednesday, October 7/09 at 5:00 p.m. at the Telos Business Solutions Meeting Room – 300-1184 Roland Street

ATTENDANCE: B. Butuk (Chairperson) S. DeWilde J. Frape S. Lychowyd P. Carr R. Kehrig R. Lucas D. Morrison ABSENT/REGRETS: D. McGinnis K. Kempton D. Brown SERVICE DIRECTORS: G. Brescia [A] A. Kozlo [Community Service] [International Service] S. Pilatzke [A] K. Kempton [A] [Vocational Service] [Club Service] C. Kuschak [Canada Club Service] OTHERS/GUESTS:

1. APPROVAL OF THE AGENDA: Moved by: P. Carr Seconded by: A. Kozlo THAT THE AGENDA BE APPROVED. CARRIED.

2. APPROVAL OF MINUTES: Moved by: A. Kozlo Seconded by: S. DeWilde THAT THE MINUTES OF THE SEPTEMBER 2, 2009 MEETING BE APPROVED. CARRIED.

3. PRESIDENT’S REPORT: a. Meeting Schedule: President Bill plans to be out of town for the next two months. He will be absent for our Club meetings from October 15th to November 26th. Past President Roy or President Elect Justin will chair the meetings and if they are absent, the lead will go to Allan or any other Past President. Bill will continue to stay in touch via the internet.

4. TREASURER’S REPORT: Treasurer Don provided a verbal summary of Club finances. He will have a written statement for the next Board meeting.

Treasurer Don also reported that the inactive “Charity Auction Account” has been converted to the “Club Fund Raising Projects Account” to account separately for projects such as the December Dreams event and Shrimp Fest. Once the event is completed and all deposits/payments are processed, the 30% share for the Club’s General Account would be transferred and the amount available for charitable donations would be transferred to the Donations Account.

He noted that there are now six (6) members with outstanding dues. A second notice [with dues invoice] was emailed recently. The Directors agreed to call the members in question as follows: 5/31/2018 1 Roy Stock Bill Katherine Kempton Bill Olavi Jarvela Don Dick Charbonneau Don Myles Fucile Sandy Donna Brown Sandy

The results of the calls will be forwarded to Don as soon as possible.

He noted that the Club had not yet submitted its Club dues to Rotary International and the District. President Bill and AG Clint both reported that they had received urgent reminders of our past-due status. Don indicated that payment would be made next week.

5. SECRETARY’S REPORT: Secretary Paul reported that the attendance for September was 70% thanks in part to improved attendance at meetings as well as several make-ups for service projects such as the Terry Fox Run, Shelter Food Drive and RFDA Food Drive.

6. REPORTS AND BUSINESS ARISING FROM MINUTES:

a. SERVICE DIRECTORS REPORTS: CLUB SERVICE: 1. Membership Recruitment & Development: One prospective new member was recommended. President Bill has discussed membership with Terry Lynch, President of HAGI.

Moved by: P. Carr Seconded by: D. Morrison THAT TERRY LYNCH BE APPROVED FOR MEMBERSHIP. CARRIED.

Past Presidents [Clint and Allan] will arrange to meet with Terry to discuss the terms of membership.

Membership Committee Chairperson, Sandy Lychowyd, reported that she met with Committee members on two occasions recently to gather ideas to present to the membership. One of the suggestions offered by Dale was to hold our regular meetings and different times, e.g. two meetings at 7:30 a.m., one at noon and one as an after work “symposium”. This pattern or some variation could be repeated monthly. This might address a frequent obstacle noted by prospective members – the early time for our weekly meetings. The Rotary Constitution does not prohibit this but our own Club By-laws would have to be changed…probably at the annual meeting [December 17]. Since the Club is already planning to review and amend the By-laws, a change in meeting time(s) could also be addressed. This was one of the various ideas and strategies put forward by the Committee members. Others included the use of time at meetings throughout the year to brainstorm prospective candidates for membership; more training and preparation for our members to become better recruiters; and social opportunities for membership recruitment such as an after business social event with each member bringing one prospective candidate as their “admission” to the event. Members could be provided with a “tool kit” of resources to assist their recruitment efforts. This might included a member’s “business card”, Rotary brochures and other print resources, and some supportive advertising in the community. Roy Lucas offered to discuss the social event idea with René Gurtner. This could be held in the form of a wine and cheese event at the Valhalla Inn.

5/31/2018 2 The District has proposed a goal of one [net] new member per Club and a retention rate of 80%. Our membership has decreased since the start of the year and our first new member candidate was approved today. Since we have not yet confirmed membership status for all of our current members, our retention rate is still undetermined.

Sandy will use some of the time at the October 17th Business Meeting to present some of these ideas and invite additional comments and suggestions.

2. Donations Committee: 2.1 NOSM Bursary: C. Kuschak reported that the proposed book launch proposed by G. Brescia at the last Board meeting would now take place later in November…details to follow. The book is about “the making of the NOSM” and there will be a number of presentations at the book launch. This would be the appropriate time and venue for the presentation of our Club’s pledge/donation for its new NOSM Bursary. Based on the funds available in the Donations Account, the Club could present a cheque for $5000 together with its pledge to build the Bursary over the next five years. The Board will confirm the amount of this first cheque at its November 4th Board meeting. 2.2 Shelter Box Appeal: Several Rotarians have received the latest Shelter Box newsletter and online appeal for more shelter boxes due to the overwhelming demand following disasters in Samoa and the Philippines. Our Club has not yet assembled the funds to support another shelter box but we have accepted the annual challenge to come up with at least one shelter box per year. We provided two shelter boxes [for 2007 and 2008] thanks to proceeds from the Shrimp Fest in 2008. This item is deferred until this year’s December Dreams event is concluded. 2.3 Other Requests: Donations Chairperson, Roy Lucas, noted that the Club has received requests from St. John’s Ambulance and from “Precious Bundles”. These and all other requests are deferred until the December Dreams event is concluded. This includes all seasonal/traditional donations such as those for the Dew Drop Inn and Rotary Shelter Christmas appeals.

3. Programming/Calendar Updates: C. Kuschak reported that Larry Joy has confirmed December 3rd as the date for the annual Christmas social event for Lakehead and Fort William Rotarians and guests. This year, the event is hosted by the Lakehead Club and will be held at the Valhalla Inn. Traditionally, our Club cancels its regular meeting in the week of this social event. The Directors agreed by consensus to cancel the December 3rd meeting and substitute it with the December 3rd Christmas social.

While this is primarily a social event for Rotarians, it might be appropriate to raise funds for a Rotary cause [PolioPlus?] through “Chinese Auctions” or some other device.

COMMUNITY SERVICE: 1. Terry Fox Run: Don Morrison reported on this year’s successful Run held on Sunday, September 13th at Boulevard Lake. There was good media coverage just prior to the event and following the event. His “letter to the editor” did make it into the Chronicle-Journal.

He noted that the new marathon being planned for Thunder Bay in 2010 will be held on the same day as the annual Terry Fox Run. He doesn’t expect this to be a major conflict but he will consult with the marathon organizers. 2. Rotary Shelter Food Drive:

5/31/2018 3 C. Kuschak reported that members covered all of the shifts for this one-day drive at the Metro store in the Arthur Street Marketplace. The PA Club covered the River Street Metro and the FW Club covered the Arthur/James Metro. Shelter staff reported that over one ton of food was collected on the day along with $ 2,800 in cash donations. 3. RFDA Food Drive: C. Kuschak reported that members covered most of the shifts for the three-day food drive at the Arthur/James Street Metro store. Volunteers from Aids Thunder Bay also covered some of the shifts at this location as well as media celebrities and other dignitaries. Larry Brigham from the RFDA reported that the drive was very successful with 12.5 tons of food collected plus $ 16,500 in cash donations. The total value of the food and financial gifts is $ 80,000. 4. Rotary Shelter Dinner: C. Kuschak reported that several Lakehead Rotarians and “friends” came out to prepare and serve the turkey dinner at Rotary Shelter last Sunday. All of the food required for the dinner was donated by Rotarians. This was Bob Ikola’s first dinner as chairperson and he was very appreciative of the support from his fellow Rotarians. 5. December Dreams Report: C. Kuschak reported that there are 8 booth spaces left to rent to artisans. There is a good mix of types of arts and crafts represented by the participants and our regional communities are also well-represented with artisans from Kenora, Dryden, Upsala, Terrace Bay and Marathon plus a number from our own rural communities such as Nolalu and Murillo. Marketing is the current priority and operational planning begins later in October.

VOCATIONAL SERVICE: S. Pilatzke was not able to attend the meeting but emailed a report later in the day regarding support requested for an Interact Club project. She will bring this up at the regular meeting.

INTERNATIONAL SERVICE: 1. Ambassadorial Scholarship: A. Kozlo reported that the search is on for suitable candidates for the next round of Ambassadorial scholarships. Three candidates applied last time but only one scholarship was awarded by the selection committee. Georgina Voulgaris reminds us that there were no Canadian candidates in the last round…something that we should correct in the next round. Potential candidates that our members may find should be directed to Georgina as soon as possible. 2. Youth Exchange: D. Morrison reported that Kimy Sammarco will be staying with Gail and Brian Brescia until January. Justin and Katherine Frape are prepared to host Kimy in the new year and will work out the details with Don. Don also reported that the local YE representatives will be interviewing two candidates for outbound exchanges.

CANADA CLUB SERVICE: The last Canada Club meeting was hosted by the Nipigon Club on Thursday, September 24th at 12:00 noon at the Birchwood Restaurant near Red Rock. President Bill and C. Kuschak attended for our Club and all of our Area Clubs were well represented. The scribe from the Nipigon Club will send out Minutes and these will be posted on our Club website. C. Kuschak reported that the Rotary Christmas Parade is well into planning stages. Larry Joy is our Club’s primary liaison and our members are once again primarily responsible for the Parade assembly and start-up at the Community Auditorium Parking Lot. The Parade starts at 10:00 a.m. and Larry will be looking for volunteers closer to the date. The City Police Services attempted to reverse the order of the Parade this year…to have it start at the CLE grounds and end up at the Auditorium due to traffic congestion at the 5/31/2018 4 Northern/Memorial Avenue area. After two meetings with all concerned, the Parade order will remain as it has been for the past 18 years and the Police will endeavour to improve traffic control in the area of the CLE at the end of the Parade.

b. DISTRICT BUSINESS: AG Clint provided a written report on District Business:

1. DISTRICT GOVERNOR’S CLUB VISITS: The District Governor’s travel itinerary has been changed. The portion dealing with visits to Clubs in our Area 11 follows TB PORT ARTHUR #1387 THUNDER BAY ON 7-Dec MON 6:00 PM 8-Dec TUE 12:00 PM NIPIGON # 28265 NIPIGON ON 9-Dec WED 10:00 AM 9-Dec WED 12:00 PM TB LAKEHEAD #21827 THUNDER BAY ON 9-Dec WED 6:00 PM 10-Dec THUR 7:30 AM TB FORT WILLIAM # 1385 THUNDER BAY ON 16-Dec TUE 6:00 PM 16-Dec WED 5:30 PM 2. POLIO PLUS CAMPAIGN: Club Presidents, Secretaries and Foundation Chairs received a progress report from District Polio Plus Chair, PDG Dave Fihn, as follows: “Already 1/4 of the Rotary year has passed! Rotary Foundation Month is only a month away. I'm writing to discuss and inform you about the District PolioPlus status. Unfortunately, I have to tell you that we aren't doing very well.

The good news is that the "monster", Polio, is nearly tamed. At mid-year, there were only a few hundred new cases reported. The truth is until EVERY polio case is behind us, we are not done. When we started this campaign in 1985-86, there were about 350,000 cases reported. The example I often used was that a 747 was lost every day. The last cases are the most difficult and the most important. Right now, although there has not been any Polio in the US for some time, we are still vaccinating every youngster. Think of the funds saved when we rid the world of Polio! It will be like Small Pox - no illness - no costs. Many or maybe most of you are probably too young to remember the fear and near panic that I remember. People my age all had friends that died or were paralyzed each year. Then the miracle of a vaccination! Nearly overnight, Polio disappeared - for us. I worked in the Philippines in 1983 and was reminded what Polio was like. There were many victims. We've come a long way since then, but the last steps are still necessary. The District has not done its fair share. Over 1/3 of the clubs in District 5580 made no pledge on the Foundation Goal Form for the 2009-10 Rotary year. The total dollars that pledging clubs have made is just under $50,000, or less than $15/member. I do believe that we can all do better. There are many ways to raise funds. In this month's issue of "The Rotarian Magazine", there is a wonderful article on Page 18. Please take time to read it. Page 20 features Itzhak Perlman. The Gates Foundation has pledged $335,000,000 if we raise $200,000,000. A grade school had a "pennies for polio" effort and raised $300. Concerned children can give, and so should we.

If you have any questions or need materials, please contact me. Thank you, everyone. In Rotary Service, PDG David Fihn, District 5580 PolioPlus Subcommittee Chair

Note: Lakehead Rotary pledged $ 1,000 again this year and hopes to raise most of this through the annual Rotary Anniversary event in February with the four area Clubs sharing the proceeds from this event. Polio Plus donations made by individual members also help to achieve the Club’s goal. Last year, the Club donated $ 230 in addition to the share of proceeds from the Anniversary event and donations by Rotarians to achieve the goal.

3. DISTRICT 5550/5580 CONFERENCE IN WINNIPEG: All Rotarians in our District received an email from Diane Collins, as follows:

“I have been receiving many emails regarding the upcoming District Conference 2010 in Winnipeg, MB. Dates are Thursday, May 13 through Saturday, May 15. As you know, this is a Joint District Conference with District 5550, and it's going to be a great time! Although I do not yet

5/31/2018 5 have a finalized Schedule of Events, I will give you the information that I can at this time, and will continue to update you as more is received. First: US RESIDENTS WILL NEED A VALID PASSPORT. If you do not have one, please apply now, as there is some time involved in getting it (up to 2 months). Your passport will be necessary in order for you to re-enter the US, and it is likely that the Canadian authorities will deny you access using any other documents unless you have a passport to return to the US. The great thing about having a passport is that you can travel the world, and remember that the 2010 International Convention is in Montreal, Quebec. What a wonderful experience that will be! Second: General Conference activities will begin on Thursday afternoon, with leadership committee meetings beginning Thursday morning. You may wish to arrive by Wednesday evening if you are a member of the Executive and Finance, Strategic Planning or Past Governor's Council. All Rotarians arriving Wednesday evening may wish to spend part of Thursday taking advantage of some of the sights, conference tours and the always excellent shopping! Again, more information will be coming soon. Third: You will want to make your lodging arrangements as soon as possible. The Delta Hotel is the Conference Host Hotel, but there are many others from which you can select. I am attaching a list of hotels for your convenience, and each hotel has a link to a google map page with hotel information. The attached list also shows each hotel's proximity to the Winnipeg Convention Centre, and you will want to consider that when making your selection. Fourth: Conference Registration will be available soon. I will let you know as soon as it has been linked to our District Website. Fifth: Transportation to the Conference should be planned soon. If any clubs are arranging for bus transportation, please let me know and I will be glad to help you get this information out to other clubs in your area. This is an economical and safe way to travel, so you might want to consider this option. It would be helpful to have busses going on Wednesday so that Rotarians can be at the Conference on Thursday when leadership meetings, tours and afternoon activities begin. Wednesday and Sunday should be designated travel days. Note: Diane provided a long list of hotels in Winnipeg with rates and contact information. 4. RYLA 2010: District 5580 is accepting applications for the 2010 Camp RYLA to be held in Crookston from July 11 to 17. Students who are 16 and 17 years of age and who have completed grade 10 or 11 are eligible. Interviews for students from our Area 11 will be conducted by local Rotarians and successful candidates will be sponsored by our Thunder Bay Rotary Clubs. Most everything Rotarians and students will need can be found at: www.campryla.org

7. NEW BUSINESS: No report.

NEXT MEETING: WEDNESDAY, NOVEMBER 4, 2008 5:00 P.M. TELOS BUSINESS SOLUTIONS – 300-1184 ROLAND STREET

ADJOURN 6:30 p.m.

5/31/2018 6