Minutes of Meeting s1

MINUTES OF MEETING BOARD OF DIRECTORS THE MANNING COMMUNITY SCHOOL DISTRICT MAY 8, 2008, 6:30 P.M. SUPERINTENDENT’S OFFICE

CALL TO ORDER The meeting was called to order by President Scott Hodne at 06:30 o'clock p.m.

ROLL CALL Directors Present: Kimberly Fara, Larry Lesle (6:55), John Opperman, Brian Irlbeck Administrators Present: Roger Schmiedeskamp, Superintendent, Brian Wall, High School Principal; Sharon Whitson, Elementary Principal Staff: Kathy Lage, Tiffany Hoogestraat, Floyd Forman Visitors: Pam Kusel, Rick and Cathy Hoffman and Son, Donna Arp, Eric Ramsey, Cindy Renze, Jean Stadtlander, Chris Behrens

AGENDA Motion by Irlbeck, second by Opperman to approve agenda as presented. Motion carried 4-0.

MINUTES The minutes of the joint and regular meetings held on April 10, 2008 were provided for review. Motion by Opperman, second by Fara to approve minutes as presented. Motion passed 4-0.

INVOICES Motion by Irlbeck, second by Fara to approve invoices as presented. Motion carried 4-0.

REPORTS Treasurer's Investment and financial reports for April were reviewed and placed on file. Activity Fund balance is $104,943.92, with $60,000 in investment. Year to date revenue and expenditures were reported as $3,710,184 or 74%, and $3,794,652 or 71%, respectively. Budget wise district has stayed within spending authority limitations and financially is sitting pretty good.

AUDIT REPORT, 2006-2007 Audit findings for 2006-2007 were provided to the board for review. Comments and recommendations as provided in the report submitted by Nolte, Cornman, and Johnson audit firm will be discussed at May meeting. Mr. Schmiedeskamp noted that the repeat concerns of admission ticket process and segregation of duties are continuously being worked with.

SCHOOL BOARD RECOGNITION CERTIFICATES Mr. Schmiedeskamp presented each Board Member with an Appreciation Certificate and appreciation gift in recognition of their service to the board. He acknowledged their efforts and continued commitment to the needs of the students. He also commended them for their dedication and proactive efforts in moving the district forward towards that commitment throughout the transition the district is experiencing.

REPORT FROM ATHLETIC DIRECTOR Mr. Forman gave a brief overview of the athletic activities he oversees as the athletic director. He reported on the 2008 baseball schedule, which will include 12 games. Six will be played at each District’s fields. He provided the success stories of all sports this past year. Mr. Casey and Mr. Forman will be co-head coaching Football this fall, and will run weight programming as before but has been scheduled to start in Manilla due to gym floor refurbishment in Manning. Football mini-camp will be in Manning, starting a week earlier. State athletic associations moved start up for all sports by one week. Football will have seven freshmen games and seven junior varsity games scheduled. The combination of the two Districts will place school in 2A category, which presents a challenging schedule. Volleyball has already shown great number of student interest. Basketball is predicted to be same. Under the new Western Valley Conference Basketball will play 21-game schedule, playing each opponent in the South Division once. A conference tournament will be held towards end of the season with a four game playing arrangement. Cross country will continue to work as it has cooped for past couple years. IKM-Manning will host the first Western Valley Conference Cross Country Meet. Golf schedule fairly similar but will not have as many dual/triangular arrangements. Mr. Forman showed new helmet and jersey choices which have been made. He noted that the volleyball and boys basketball uniforms have been ordered, and that girl’s basketball uniform selection is in final selection stages. He announced that in 2009/10 years that Odebolt Arthur will be combining with Battle Creek/Ida Grove. Questions regarding uniforms and helmets were fielded. Football jerseys will not be purchased by players anymore. Seniors will be allowed to purchase at the end of the season. Names will not be put on the jersey. Home jersey is dark green and black, away jersey is white with dark green and black accents. Helmets are air suspension style and the plan is to have 70 available.

BOOSTER REQUEST TO ADDRESS BOARD Concession, Storage and Restroom Project Committee as an entity of the Manning Athletic Booster Club, lead by Eric Ramsey presented their plans and objectives at raising $70,000 to fund the Concession Stand project. Request was made of the Board to commit $35,000 towards the project to show community that school was supporting this effort. Reiteration was presented that the private donation of $10,000 had been made to facilitate this project. With the onset of hosting 2A competition, a goal would be to be able to provide better restroom facilities for more as soon as possible. Board members reiterated the support that was presented in previous meeting when Manning Athletic Booster Club requested to take on the project. It was noted at that time that although monetarily a commitment could not be made due to other building and educational needs that have been prioritized, they were definitely supportive of their initiative and gave them the go ahead to go foreword with their plans as presented. Query regarding use of the state-wide penny tax legislation was made. Administration explained that as much as we would like to jump on that money as soon as we can and use it as we need it, legislation also made it so that the “referendum of revenue” uses of that money have to be voted on, and that legislation also made it that certain elections can only take place certain times. Current status for our District to begin using that money is probably September. Currently the SILO money the District receives is earmarked for loan payments on the playground, the last heating and cooling project, and the gym refurbishment project. Next years SILO with or without the penny is slated for the $2.4M Energy Savings Project. All of these projects are borrowing against those dollars to pay for those projects. Mr. Schmiedeskamp noted that the District does have the capability of getting the money, but it is borrowed against something. He also noted that the Board has a long term plan for special projects, maintenance, etc. That they have always seen the need for the concession stand and have it on the long term plan for one to three years down line. Board consensus is a definite reiteration of their support of the project, however, with the all the obligations that are being considered for this time frame, would like to know better where the CSR stands as far as fundraising within the next month before committing a specific amount. Fundraising avenues and grant suggestions were discussed. Consideration of the Timmerman Trust Grant is a time issue that needs to be kept in mind. If project is rushed, completed, then Timmerman Trust will not be available. Booster Club President Donna Arp then presented other topics and suggested makeup of establishment of the IKM-Manning Booster Club. Administrative procedures regarding their scheduled meetings discussed. Booster Club advised to have meeting times posted and minutes kept. Objective of current Manning Booster Club is to commit remainder of funds to a wish list, i.e., gym score board; gym mats, etc., or assist other current projects. . Mr. Forman will meet with Superintendent and develop wish list. Request regarding auctioning old helmets made. Concensus agreed everything needs to be auctioned not just sold. Administration advised the Club that the gym floor was scheduled to be refurbished on May 27, and that if they plan to auction that in any form, they need to be available when company starts removing it. No specific logo has been determined. In response to concession stand obligations, Boosters will cover summer sports concession stands. Clarification made to Booster Club that although they are under the uumbrella under of the school for tax exempt purposes and because their fundraisers are all school-oriented, other than the annual fundraiser request list in October and a fiscal year financial statement for auditor purposes, they were a separate entity from the school.

CANDIDATES FOR GRADUATION The following is a list of those students who should either successfully complete their program for graduation or meet attendance requirements: Motion by Fara, second by Lesle to approve graduation list presented upon successful completion of their individual programs. Motion carried 5-0.

Ryan Jay Arp Kellie Beth Hodne Katie Orr Courtney Tianna Bell Jodi Ann Hugeback Chelsea LaVonne Page Amy Jo Borkowski Melissa Susan Irlbeck Daniel Edward Puck Andrew Michael Capps Taya Nicole Jacobsen Brooke Elizabeth Ramsey Megan Theresa Croghan Lee Thomas Jensen Nathan Daniel Ramsey Cruise Lee Davis Ashley Nicole Johnson Sara Jean Ripke Danielle Nicole Drees Adam Mark Kerkhoff Kevin Joseph Rohe Andrew Scott Drier Janeth Donna King Robbie Lynn Rohe Carrie Renee Eischeid Levi Alroy Kluver Ryan Dale Schlichtel Joseph Robert Ewoldt Alisha Ann Laver Mitchel Wade Steffes Zachary Dale Feser LaTisha Maria Laver James Patrick Stessman Abby Lynn Genzen Patrick Francis Luensmann Noah Robert Tank Amanda Sue Halbur Nina Furlaneto Marega Rhea Mae Waterbury Ross Jeffery Haubrich Christine Marie Massey Dominick Allen Darrell Wiese Paige Lauren Hinners Travis John Meier Ashley Renee Wulf

SECOND READING FOR GRADUATION CREDIT POLICIES In accordance with Board Policy “Adoption of Administrative Rules and Regulations Code 203.4, policy 605.4 - Educational Program, Graduation Requirements, was presented for second reading and approval as a result of credit requirements set for High School at Joint Board Meeting, April 10, 2008. That meeting was considered first reading for these changes. Motion by Opperman, second by Fara to approve as presented... Motion passed 5- 0.

CONTRACT CONSIDERATIONS Summer School Contracts – Recommendation made to hire Tiffany Hoogenstaat, Jenny Renze, and Laurie Petersen at $1,373. Motion by Opperman, second by Irlbeck to approve summer school schedule and contracts. Motion passed 5-0.

Resignation – (1) Ted Johnson as Assistant Girls Basketball Coach. Noted not interested in any girls’ basketball coaching, but would consider other coaching. Motion by Fara, second by Irlbeck to accept. Motion passed 5-0.

Shared Contracts - The following shared contracts recommended: 1) Continued sharing contract with Iowa Learning on Line for Brad Benton’s contract as Secondary Math Instructor. Motion by Lesle, second by Irlbeck to approve. Motion passed 5-0; 2) Recommend continued shared contract with IKM for Denise Wall, as Curriculum coordinator, on a Manning -60/I-K-M-40 ratio; 3) Sharing elementary music position as 40/60 with IKM, provides 2 days instruction, Manning is K-4 and IKM covers K-6. Motion by Fara, second by Lesle to approve. Motion passed 5-0; 4) Sharon Whitson for Human Resource position with IKM, with her contract having an 80/20 split, upon state approval. Motion by Fara, second by Lesle to approve to accept shared HR arrangement upon state approval. Motion passed 5-0; and 5) Recommend shared contract with I-K-M for the liaison officer position, held by Gerri Ann Wagner, $29,268, split 50/50 with the Juvenile Court Services, leaving each school responsible for 1/4 of total. Manning holds the contract. Motion by Lesle, second by Irlbeck to approve as recommended. Motion passed 5-0.

Other Contracts – Recommend Sandra Vahl as Junior Class Sponsor for Next Year. Motion by Irlbeck, second by Lesle to approve. Motion passed. 5-0.

SET SUPPORT STAFF SALARIES A list of salaries of support staff for several conference schools was provided for comparison. IKM and Manning provide insurance to support staff members who works less than twelve months. The hourly wage for manning is at or near the top of all categories. Recommendation made to increase supervisors $.45 per hour and all others $.40 an hour. This represents an increase of about 4% when the small insurance increase and increased IPERS contributions are factored in. Motion by Opperman, second by Fara to approve recommended increase. Motion passed 5-0. Overview of meeting with support staff on concerns/salary issues provided by Irlbeck and Opperman. Approved salaries list follows.

NAME HRLY SALARY NAME HRLY SALARY SECRETARIES SECRETARIES Nulle, Sonia $12.30 Campbell, Dianne $12.30 TRANSPORTATION Head Bus Mechanic Bus Drivers $54.75 Dave Rohe $13.10 Lenus Borkowski, Jim Martens, Melvin Meier, Merlyn Irlbeck MAINTENANCE LAUNDRY Mark Schmitz $14.35 Paula Muhlbauer $10.50 CUSTODIAL (F/T) $11.80 CUSTODIAL (F/T-P/T) Jan Lahndorf, Tom Bruch, Lonnie Grau Gale Vinke $11.25 FOOD SERVICE HOT LUNCH COOKS $10.90 Sheryl Koester $12.70 Betty Ferneding,, Nadine Ehlers; Brenda Rowedder PARA EDUCATORS $10.75 ELEM LIBRARY PARA EDUCATOR Sandra Vahl,, Christy Knudsen Mari Jahn $10.95 Sherri Steffes, Joni Warner, Sue Soll EDUCATIONAL INTERPRETER Joyce Dammann Brenda Struve Christa Miller $14.00 Shelly Gruhn

OPEN ENROLLMENT REQUESTS Rich Hoffman presented his request for open enrollment out of the district for his son to attend Carroll High School. The Hoffmans moved to Templeton from Carroll last year. Their children have been attending Kuemper. Their son will be in high school next year and has asked to attend Carroll. Mr. Hoffman was not aware of the open enrollment rules. As this reason does not meet the just cause rule in the open enrollment guidelines, recommendation was made not to deny request. The open enrollment rules are very explicit that no requests can be approved unless one of the conditions listed on the form is met. Although the Board understood this to be under extenuating circumstances, they also are bound by the regulations to deny the request. Rich and Kathy Spoelstra have requested open enrollment from Carroll CSD for their son Tanner. Tanner will be in kindergarten. Motion by Fara, second by Opperman to approve as recommended. Motion passed 5-0.

SET CRITERIA FOR ADMISSIONS FOR PRE SCHOOL As developed by Ms. Miller and Ms. Whitson the following criteria were developed for approval. 1.) Priority will be given to all four-year-old children whose families meet the income eligibility guidelines for free and reduced lunches currently established by the national School Lunch Program. 2.) Students who do not meet the income eligibility guidelines for free and reduced lunches, but reside in the Manning Community School District will be served next on a first come, first serve basis. 3.) Students who do not meet the income eligibility guidelines for free and reduced lunches, but reside outside the Manning Community School District will be served next on a first come, first serve basis. This is the criteria we currently follow, requirement to have it in writing to apply for the pre-school grant application. District has never turned away a student due to space. Motion by Lesle, second by Irlbeck to approve recommended criteria. Motion passed 5-0.

APPROVE PRE-SCHOOL GRANT APPLICATION Recommend District approve pre-school grant application. Ms Miller and Ms Whitson have worked many long hours to resubmit an application.. Motion by Fara, second by Opperman to approve. Motion passed 5-0.

28E AGREEMENT WITH WESTERN IOWA TECH Recommend approval of continued shared agreement with Western Iowa Tech for post secondary/class instruction. Although our District has not had students attend WIT for couple years, IKM students have been using WIT as much as we use DMACC, which might increase our need. Motion by Fara, second by Irlbeck to approve. Motion passed 5-0.

CONSIDER BONDING SCENARIOS Bonding scenarios were presented as how to pay for the recent $2.4 million project as cited by ESG and approved by the board, and how the new legislation of the state-wide penny sales tax would play into those scenarios. The state-wide penny is slated to be used for infrastructure of schools but a revenue purpose statement has to be voted on prior to using it. The referendum can only be voted at elections held in specific months, of which September would be the earliest we could get it done. One of the scenarios allows taking current voted PPEL and SILO dollars to get started; then ½ the project could be considered with the rest of the SILO money after the September Bond Election. If we have to have commitment before July 1, then use general fund, and borrow from energy bank. Recommendation was made to go with first option and use what District can up through election time in September. Piper Jaffray, a recognized financing firm, used by IASB, will be working with the District and provided a 2008 Timetable to be used. They will be instrumental in collecting bids from local financial instructions. They also provided a Debt Service Schedule options to consider in repaying the bonds. Motion by Fara, second by Opperman to use scenario one as outlined by Piper Jaffrey, using what we have until after election in September, Motion passed 5-0. Motion by Fara, second by Opperman to schedule Special Meeting for Wednesday, May 28, 2008, 7:00 A.M. to review bids, and if acceptable, execute issuance documents prepared by Ahlers ad Cooney, and execute Financial Advisory agreement with Piper Jaffrey. Motion passed 5-0.

SHARING UPDATE AND DISCUSSION Administrator meetings are held every other Monday. Assignments for specials are still being worked for next year. Practice sites for volleyball and transportation arrangements for sub-varsity volleyball being discussed. Looking to buy a trailer that can be used for the move this summer, as well as football, speech, marching band competition times. Concerns regarding Title 1 provisions for middle school were noted. Although actual Title 1 assistance backed by the dollars will not be available in Middle School, Title 1 Like help will be provided. Currently the 5/6 grade are assisted by a Para-educator. Same identifiers, i.e. tests, will be used to determine who needs the assistance. Depending on job assignments for teachers, more times may actually be realized for the middle school students.

ADMINISTRATORS’ REPORTS Ms Whitson acknowledged and praised the work and efforts demonstrated by Christa Miller in her work with the hearing impaired student. Ms. Miller developed programs to train others how to communicate with the student as well as the student communicating with them. Has done outstanding job in recognizing the student’s needs thru recommendations for continued services in the summer through the Iowa School for the Deaf facility in Council Bluffs. She has also been honored by the Manning Education Association as a “Friends in Education” nominee. Mr. Wall applauded the efforts of the Spanish Club on the newest wardrobe version fund raiser which supports the new era of “The Wolves”. The Spanish Club as a follow up to their “Remember the Bulldog” shirts is selling “IKM-MANNING WOLVES” shirts. Huge success, with more orders still coming in, which would attest to the acceptance of student body and public ready to press on to the future together. Mr. Schmiedeskamp will be attending a new laws meeting to be held Monday afternoon in Des Moines and then will follow that up with an IASB Law Conference being held Tuesday in Des Moines. Next month will be administrator salary considerations. District meeting this summer will be held in Ida Grove on Wednesday, June 4, 2008. Fara and Opperman expressed availability to attend. Mark Schmitz will meet with ESG, March 14, 2008, as a kickoff to the project meeting.

ADJOURNMENT Motion by Irlbeck , second by Opperman to adjourn at 9:22 p.m. Motion carried 5-0. ______Scott Hodne, President

______Dottie D. Schiltz, Secretary Reports, documents, resolutions, or policies considered by the board at this meeting are on file in the Superintendent's office.