University of Melbourne Student Union s2

University of Melbourne Student Union

Meeting of the Clubs & Societies Committee

Confirmed Minutes

11 am, Wednesday 6th April, 2016

Meeting 06/16

Location: C&S Office, 1st floor Union House

Meeting opened at 11:07 by Yasmine Luu 1. Procedural Matters 1.1. Election of Chair Motion 1: That Yasmine Luu be elected Chair Mover: Yasmine Luu Seconder: Julianna Rozek CARRIED WITHOUT DISSENT 1.2. Acknowledgement of Indigenous Owners So acknowledged 1.3. Attendance OB’s: Yasmine Luu & Ryan Davey Committee: Kayley Cazzubo, Alexander Tashevski-Beckwith, Julianna Rozek, Gulsara Kaplun, Jacinta Cooper Staff: Fiona Sanders 1.4. Apologies Nicholas Hynes, Angela Keyte 1.5. Proxies Nil 1.6. Membership Nil 1.7. Adoption of Agenda Motion 2: To adopt the agenda as presented Mover: Chair CARRIED WITHOUT DISSENT

Procedural: To consider 3.3.5, 3.3.6, 3.3.7, 3.3.10 immediately Mover: Chair CARRIED WITHOUT DISSENT 3.3.7 Universities Allied for Essential Medicines Contacts for Universities Allied for Essential Medicines Chole, Tessa and My arrived Contacts discussed the clubs aims and important information that would benefit students on campus. The club advocates medicine for people in a not for profit way. Jacinta Cooper arrived at 11:15am Contacts left Motion 3: To grant initial approval to Universities Allied for Essential Medicines Mover: Julianna Rozek Seconder: Chair CARRIED WITHOUT DISSENT 3.3.6 Turkish Society Motion 4: To grant initial approval to Turkish Society Mover: Gulsara Kaplun Seconder: Julianna Rozek CARRIED WITHOUT DISSENT 3.3.10 Chinese Language Association Contacts for Chinese Language Association Albert and Li arrived Contacts discussed the difference between their club and others, and the events they will hold including workshops in speaking and written Mandarin. A letter of endorsement from a University of Melbourne professor tabled. Committee asked if they were amenable to a name change to better reflect their aims. Contacts left Motion 5: To grant Chinese Language Association initial approval conditional on name change to Mandarin Language Club Mover: Julianna Rozek Seconder: Alexander Tashevski-Beckwith CARRIED WITHOUT DISSENT 3.3.5 R.E.P.U.B,L.I.C Club Contact for R.E.P.U.B.L.I.C Club Paul arrived Contact explained he wants to get around the rules in a light hearted away, the contacts are passionate and have many events already lined up. This club is significantly different in membership than the last Republic Club. Committee asked if they were amenable to a name change, they are. Contact left Motion 6: To grant initial approval to R.E.P.U.B.L.I.C Club conditional on a name change to Res Publica Mover: Kayley Cazzubo Seconder: Chair CARRIED WITHOUT DISSENT 2. Confirmation of Previous Minutes (23/03/2016) Motion 7: To confirm the previous minutes from the 23/03/2016 Mover: Chair CARRIED WITHOUT DISSENT 3. Matters Arising from the Minutes 3.1. SGMs 3.1.1. Bangladeshi Students Association petition to disaffiliate Motion 8: To uphold the petition to disaffiliate on the grounds of providing false information to receive unfair advantage (Regulation 6.1.c) Mover: Gulsara Kaplun Seconder: Kayley Cazzubo CARRIED WITHOUT DISSENT 3.1.2. Wildlife Conservation Society Motion 9: To defer to next committee meeting pending information on quorum. Mover: Julianna Rozek Seconder: Chair CARRIED WITHOUT DISSENT

Petition 1: To place Wildlife Conservation Society on a 12 month probation and 6 month suspension of grants for failing to fulfil its obligations under the Regulations (Regulation 6.1.a (5.2.4)) Petitioners: Gulsara Kaplun, Julianna Rozek

Petition 2: To disaffiliate Wildlife Conservation Society for failing to fulfil its obligations under the Regulations (Regulation 6.1.a (5.2.4)) Petitioner: Gulsara Kaplun, Julianna Rozek 3.2. Membership List non-compliance 3.2.1. Report Submitted to committee 3.2.2. Petitions to discipline Motion 10: To uphold the petition to disaffiliate Canadian Club, Steer North, VCA Dococentric for not submitting a 2016 membership list (Regulation 6.1.a (5.3.a)) Mover: Jacinta Cooper Seconder: Kayley Cazzubo CARRIED FOR: 5 ABSTENTION: 1

Motion 11: To uphold the petition to disaffiliate Motorcycle Club for not submitting a 2016 membership list (Regulation 6.1.a (5.3.a)) Mover: Jacinta Cooper Seconder: Kayley Cazzubo CARRIED WITHOUT DISSENT

Motion 12: To uphold the petition to place Africa Club on probation for 6 months for failing to submit a 2016 membership list (Regulation 6.1.a (5.3.a)) Mover: Julianna Rozek Seconder: Kayley Cazzubo CARRIED WITHOUT DISSENT

Motion 13: To defer the petition to disaffiliate Africa Club to next meeting and instruct them that they must have a compliant 2016 membership list on Clubs Online by Friday the 15th of April at 4pm Mover: Jacinta Cooper Seconder: Julianna Rozek CARRIED WITHOUT DISSENT

Motion 14: To defer the petitions to disaffiliate or put on probation Dhoom Medical Charity to next meeting and instruct them that they must have a compliant 2016 membership list on Clubs Online by Friday the 15th of April at 4pm Mover: Jacinta Cooper Seconder: Kayley Cazzubo CARRIED WITHOUT DISSENT

Petition 3: To place AIESEC, Australian Red Cross Club, Breakdance Club, Chinese Students and Scholars Association, Chocolate Lovers Society, Classics and Archaeology Society, Ecuador Vice, Filipino Students Association, Fotoholics, Freedom Society, Music Interest Club, Myanmar Student Association, Pakistani Society, Postgraduate Environment Network and Sri Lankan Students Association on probation for 12 months for failing to submit a compliant 2016 membership list to Clubs Online (Regulation 6.1.a (5.3.a)) Petitioners: Gulsara Kaplun, Kayley Cazzubo, Julianna Rozek Kayley Cazzubo left at 11:55am No funding will be given to these clubs until they submit a compliant membership list under Regulation 5.3.b All other petitions lapse 3.3. New Clubs 3.3.1. Bike Polo Society Motion 15: To grant initial approval to the Bike Polo Society conditional that the constitution includes the proper definition of Bike and that Motorbikes will not be used. Mover: Chair CARRIED WITHOUT DISSENT 3.3.2. Darts Society Motion 16: To grant initial approval to the Darts Society conditional that they play darts in a safe environment. Mover: Chair CARRIED WITHOUT DISSENT 3.3.3. I Wanna Know What Kunst Is (VCA) Contacts submitted a new name, Exhibition Club, and provided clearer aims. Motion 17: To grant initial approval to the Exhibition Club with the addition of new aims. Mover: Julianna Rozek Seconder: Chair CARRIED WITHOUT DISSENT 3.3.4. International Students Association (VCA) Motion 18: To reject International Students Association (VCA) on the grounds of departmental overlap with UMSU international (Regulation 4.12.q) Mover: Chair CARRIED WITHOUT DISSENT 3.3.8 Young Nuts Correspondence read and name discussed. Name is reclaiming language. Motion 19: To grant Young Nuts initial approval Mover: Gulsara Kaplun Seconder: Chair LOST FOR; 2 AGAINST: 2

Foreshadowed Motion 20: To grant Young Nuts initial approval conditional on consultation with the UMSU Disabilities department on what is the most appropriate name Mover: Chair CARRIED FOR: 3 ABSTENTION: 1 Action: C&S Officers to consult with Disabilities officers regarding name change. 3.3.9 Film & TV Students Society (Ex-Presidents Club) Name Motion 21: To grant initial approval to Film & TV Students Society (Ex-Presidents Club) with the name unchanged Mover: Chair CARRIED WITHOUT DISSENT 3.4 Alcohol 3.4.1 Licencing/buying form 130 Degrees Multiple areas of licensing and alcohol were discussed, they include:  Burnley License  Alcohol will be sold at wholesale cost and any type can be purchased  A semester 2 implementation of this process  Advertising to clubs for this semester Committee needs to continue discussing  The price list  The procedure clubs will go through in purchasing and ordering  Off campus licenses 3.4.2 Pub Crawls Motion 22: To defer Pub Crawls pending more information Mover: Gulsara Kaplun Seconder: Julianna Rozek CARRIED WITHOUT DISSENT 3.5 Policy & Regulation 3.5.1 Room booking Policy Motion 23: To defer to next meeting Mover: Chair CARRIED WITHOUT DISSENT 3.5.2 Locker Policy Amendment Motion 24: To approve the locker policy amendment Mover: Gulsara Kaplun Seconder: Julianna Rozek CARRIED WITHOUT DISSENT 4 Reports 4.1 Officers Nil 4.2 Committee Gulsara Kaplun gave a verbal report on the workshop involving the new student precinct. This included the time frame of 2023-2025 for the new Parkville Station and a possible student space to replace the South Lawn Car Park. Julianna Rozek also commented on the UMSU AGM and how the Burnley campus coordinator is now getting paid. This is a win for Burnley students including members of the club Horticultured. 4.3 SAG Nil 5 Correspondence 5.1 Grant Appeals Motion 25: To uphold the rejection for the Engineering Students Club’s grant Mover: Gulsara Kaplun Seconder: Chair CARRIED FOR: 3 ABSTENTION: 1

Motion 26: To approve Students Arise - Learning to Serve’s grant (CSF1362) if promo is compliant, if not compliant fund at 50%. Mover: Gulsara Kaplun Seconder: Chair CARRIED WITHOUT DISSENT Angela Keyte arrived at 12:28pm

Motion 27: To approve Secular Society’s grant application (CSF1235) at 50% Mover: Julianna Rozek Seconder: Alexander Tashevski-Beckwith CARRIED FOR: 4 ABSTENTION: 1 6 Grants 6.1 Standard Motion 28: To approve all standard grants en bloc Mover: Julianna Rozek Seconder: Jacinta Cooper CARRIED WITHOUT DISSENT 6.2 Grants For Discussion Gulsara Kaplun left at 12:32pm Motion 29: To approve Optometry Students Society’s grant application (CSF2023) conditional on alcohol forms being complete before the event Mover: Chair CARRIED WITHOUT DISSENT

Motion 30: To defer Malaysian’s of Melbourne University’s grant application (CSF1624) to the next committee meeting pending information regarding the alcohol plan Mover: Chair CARRIED WITHOUT DISSENT

Motion 31: To approve Filipino Students Association’s grant application (CSF1542) Mover: Julianna Rozek Seconder: Angela Keyte CARRIED WITHOUT DISSENT

Motion 32: To approve Finance Student Association’s grant application (CSF1893) conditional on submitting a compliant design Mover: Chair CARRIED WITHOUT DISSENT

Motion 33: To approve Physics Students Society’s grant applications; CSF1145 at 100% and CSF1144 at 50% funding Mover: Jacinta Cooper Seconder: Julianna Rozek CARRIED FOR: 3 ABSTENTION: 1

Motion 34: To reject Art History Student Society’s grant application (CSF1926) as it is a duplicate and to fund at 50% their other grant application (CSF1927) Mover: Jacinta Cooper Seconder: Chair CARRIED WITHOUT DISSENT Motion 35: To approve Physics Students Society’s grant application (CSF1146) Mover: Chair CARRIED FOR: 3 ABSTENTION: 1

Motion 36: To approve Physics Students Society’s grant application (CSF1143) at 50% funding Mover: Chair CARRIED FOR: 3 ABSTENTION: 1

Motion 37: To approve Cantonese Students Association’s grant application with all purchases approved except for cash as a prize or gift. Mover: Chair CARRIED WITHOUT DISSENT

Motion 38: To reject all grant applications (CSF1970, CSF1969 & CSF1971) from Political Interest Society Mover: Chair CARRIED FOR: 2 ABSTENTION: 2

Motion 39: To reject Melbourne Microfinance Initiative’s grant application (CSF1866) Mover: Julianna Rozek Seconder: Alexander Tashevski-Beckwith CARRIED WITHOUT DISSENT

Motion 40: To approve Disney Appreciation Society’s grant application (CSF2064) conditional on supplying details of purchases and a compliant safe food handling plan. Mover: Chair CARRIED WITHOUT DISSENT

Motion 41: To reject Banking on Women’s grant application (CSF1691) Mover: Julianna Rozek Seconder: Alexander Tashevski-Beckwith CARRIED WITHOUT DISSENT

Motion 42: To approve Student Life (Disciplemakers) grant applications (CSF1677, CSF1675 & CSF1673) Mover: Julianna Rozek Seconder: Jacinta Cooper CARRIED WITHOUT DISSENT Motion 43: To approve New Zealand Students Society’s grant application (CSF1749) Mover: Chair CARRIED WITHOUT DISSENT

Motion 46: To reject Chemical Engineering Students Society’s grant application (CSF2055) and ask the club to reapply with a new grant for each date and to apply for insurance Mover: Chair CARRIED WITHOUT DISSENT

Motion 47: To reject Environmental Engineers Society’s grant application (CSF1672) Mover: Jacinta Cooper Seconder: Chair CARRIED WITHOUT DISSENT

Motion 48: To approve all late grant applications at 50% funding en bloc Mover: Chair CARRIED WITHOUT DISSENT

Motion 49: To approve Indonesian Campus Ministries’ grant application (CSF1955) Mover: Chair CARRIED WITHOUT DISSENT

Motion 50: To approve Debating Society’s grant applications (CSF1987 & CSF1986) Mover: Chair CARRIED WITHOUT DISSENT

Motion 51: To approve Save The Children Club’s grant application (CSF1671) Mover: Chair CARRIED WITHOUT DISSENT

Motion 52: To approve Biomedical Engineering Society’s grant application (CSF2076) at 50% funding Mover: Angela Keyte Seconder: Chair CARRIED WITHOUT DISSENT

Motion 53: To approve Environments Students Society’s grant application (CSF2073) Mover: Jacinta Cooper Seconder: Chair CARRIED WITHOUT DISSENT Motion 54: To approve Potter Heads’ grant application (CSF2057) at 50% funding Mover: Alexander Tashevski-Beckwith Seconder: Jacinta Cooper CARRIED WITHOUT DISSENT

Motion 55: To approve Pool Club’s grant application (CSF1864) Mover: Jacinta Cooper Seconder: Chair CARRIED WITHOUT DISSENT

Motion 56: To reject French Club’s grant application (CSF2016) Mover: Julianna Rozek Seconder: Angela Keyte CARRIED WITHOUT DISSENT

Motion 57: To approve Malaysians of Melbourne University’s grant application (CSF2043) conditional on submitting a certificate of currency before the event. Mover: Chair CARRIED WITHOUT DISSENT

Motion 58: To approve Fotoholic’s grant application (CSF2033) conditional on submitting a certificate of currency before the event Mover: Chair CARRIED WITHOUT DISSENT

Motion 59: To approve Fotoholic’s grant application (CSF2072) conditional on submitting a certificate of currency before the event Mover: Chair CARRIED WITHOUT DISSENT

Motion 60: To defer International Students Travel Group’s grant application to next committee meeting Mover: Jacinta Cooper Seconder: Julianna Rozek CARRIED WITHOUT DISSENT

Motion 61: To approve Society for Electronic Entertainment’s grant application (CSF1857) at 50% funding conditional that they supply room booking confirmation Mover: Chair CARRIED WITHOUT DISSENT Motion 62: To approve Cantonese Students Association’s grant applications (CSF1966, CSF1965, CSF1964 & CSF1963) conditional on compliant designs submitted before event Mover: Julianna Rozek Seconder: Jacinta Cooper CARRIED WITHOUT DISSENT

Motion 63: To move to agenda item 7.8 immediately Mover: Chair CARRIED WITHOUT DISSENT 7.8 Clubs Carnival Motion 64: To fund the Bike and Blends at Clubs Carnival up to an additional $350.00 from budget line special projects Mover: Ryan Davey Seconder: Jacinta Cooper CARRIED WITHOUT DISSENT Discuss keg funding in a future meeting – Eng have not provided any details. Angela Keyte left at 1pm Meeting continues under Standing Order 7.8 Motion 65: To defer the rest of the grants to next committee meeting Mover: Chair CARRIED WITHOUT DISSENT 7 Other Business 7.1 Liquor Licencing recommendation Discussed in item 3.4 7.2 OHS Concern For Committee’s information, issues have arisen with a clubs marquee not being weighted down properly. No formal complaints have been issued. 7.3 Liberal Club Membership Membership records are satisfactory. No further action required. 7.4 Orientation FAQ To be repined on the facebook group for Committee members to fill in. 7.5 Office & Clubs Online Management Add an unsubmit to Apps for Payment Refer to the Uni’s late submission rules Motion 66: To endorse the recommendations given by Fiona regarding office management Mover: Chair CARRIED WITHOUT DISSENT 7.6 PIRATES Facebook Notice Petition 4: To place Pirates on probation for 6 months for failing to fulfil its obligations under the regulations (Regulation 6.1.a (5.2.1)) Petitioners: Julianna Rozek, Jacinta Cooper, Alexander Tashevski-Beckwith 7.7 MBS Insurance Petition 5: To place MBS Sports Club on probation for 12 months for failing to fulfil its obligations under the regulations (Regulation 6.1.a (7.3.d)) Petitioners: Julianna Rozek, Alexander Tashevski-Beckwith 8 Next Meeting Wednesday April 20, 11am 9 Close Meeting closed at 1:30pm