Islamic Republic of Afghanistan s1

Islamic Republic of Afghanistan Ministry of Public Health Directorate of Procurement Grants &Services Contract Management Unit

Vacancy No: GM/S/GCMU Post Title: Grant Management Specialist Location: GCMU, MoPH - Kabul Duration: 1 Year (extendable) No of Post: 13 Sex: Male/ Female Nationality: Afghan Optimal Salary: Grade 2.1, CBR salary scale Announcing Date: 31.Aug.2015 Closing Date: 15.Sep.2015 Submission Email: [email protected]

A. Background

1. The MOPH is currently in the process of implementing SEHAT (System enhancement for health action in transition) project funded by IDA and ARTF which aimed to further expanding and strengthening basic and hospital services. The SEHAT project have the following components: (i) Sustaining and improving BPHS and EPHS services which include contracting-out with national and international NGOs through SEHATs in particular provinces, supporting 3 provinces through Ministry of Public Health Strengthening Mechanism (MOPH- SM); modest expansion of sub-centres, and training of additional community mid-wives and possibly community nurses; (ii) Building the stewardship capacity of MOPH and system development (iii) Strengthening program management.

SCOPE OF WORK

The Grant Management Specialist will be a member of the Grant & Services Contract Management Unit (GCMU), with a special focus on the grant and contract management activities related to the BPHS delivery and EPHS in particular provinces. He / She reports to the concerned Team Leader in GCMU and will be responsible for the following tasks:

 Maintain administrative process to ensure that all the procedures and documentation relating to the PPA and other contracts under SEHAT project in particular provinces are effectively managed  Manage all stages of the procurement process of contracts for BPHS and EPHS delivery including development and finalization of request for expression of interests

1 (REOI), request for proposal, proposal evaluation, contract negotiation awarding of contract and performance monitoring of related provinces  Ensure proper filing of all grant related documents  Follow national program guideline in connection with implementation of vertical programs and their relation with contracting out  Review Technical Quarterly Reports of particular provinces submitting by implementing partners and provide necessary feedback  Provide technical assistance to NGOs in particular provinces to improve their capacity to provide quality health services,  Follow up NGOs payments and financial issues with Development Budget Department (DBD) of MoPH and ensure that payments are made as scheduled in the contracts  Recommends remedial actions in compliance to the signed contracts / grants agreement against NGOs found not be performing well or breeching MoPH policies  Act as the focal point for BPHS and EPHS implementation in particular provinces with special emphasis on contracting matters  Help other MoPH staff in how to effectively work with NGOs and donors while ensuring that contractual obligations of all parties are met  Assist MoPH and Provincial Public Health Department (PHD) staff in carrying out systematic and supportive supervision of health service delivery  To undertake at least one field missions per quarter to related provinces  Prepare GCMU quarterly and annually performances reports related to the delivery of BPHS in the related provinces,  Arrange GCMU coordination meeting with the related partners  Regular travel (around 10 days per quarter) either with other technical departments including Monitoring and Evaluation Directorate or independently to ensure that all delivery or performance obligations are met.  Any other related tasks assigned by supervisor.

JOB REQUIREMENTS/SPECIFICATIONS:

 To be medical doctor  To have at least 5 years’ experience in health management with NGOs or UN agencies or MoPH;  To have knowledge and experience in BPHS-EPHS implementation  Have an excellent knowledge of English (Written, spoken and understanding  Have a good computer and internet knowledge  Good communication skills to work and deal with MOPH, NGOs, UN and other related people.  To be able to travel to all parts of Afghanistan

 To be an Afghan National 2 Key deliverables: The employee shall deliver the followings during the course of this contract:

 Timely accomplishment of the following key procurement steps for the assigned service consultancy :

o Develop ToR(in consultation with the relevant technical departments) and REOI

o Prepare EOI evaluation/shortlisting reports

o Develop request for proposals(RFP)

o Prepare of technical evaluation report (TER) and combined evaluation report (CER)

o Lead contract negotiation sessions

o Develop draft contract

 Conducted at least one quarterly field visit of BPHS/ EPHS (headquarter and provincial offices of NGOs and HFs) and other related projects (if required), prepared and shared the mission reports with his/her supervisor, Head of GCMU and related parties.

 Participated in review of technical quarterly reports submitted by NGOs

 Ensured payments of NGOs are made on timely basis

Submission Guideline: (I) Electronic applications will be sent to: e-mail ([email protected]) which corresponds if any of following 2 items is missing, your application will be considered as ineligible/incomplete.

1. In your emails please specify the title of the position as well as vacancy number for electronic submissions and please do the same in the hardcopy submissions. 2. Updated Curriculum vitae (CV)/Resume (Please attached your recent photo and mention in your CV exact date/periods of your work experience, graduation Day, Month, and Year).

If you are shortlisted and invited for written test/interview you will be required to present the original, the following:

A. Education Documents: Your recent education degree/diploma  Copy of verified Baccalaureate (12 passed) degree by Ministry of Education  Copy of verified 14 or 15 passed degree by related Ministries 3  Copy of verified Bachelor Degree by Ministry of Higher Education  Copy of verified Medical Doctor Degree by Ministry of Higher Education  Copy of verified Master degree by Ministry of Higher Education B. Copy of National Identity Card (Tazkira: Only the pages that show picture and Tazkira number, pages, place of issue and date of issue)

(II)  Electronic applications will be sent to: e-mail ([email protected])  Hard copies will be sent to: HR Container, Second floor, at the Ministry of Public Health, Great Masoud Square Kabul Afghanistan.  The Contact Person at Human Resources is: Mr. Mustafa Sirat, HR Officer, MoPH- GD HR. Phone number: 0093- (0)-794-217733

Note: Only shortlisted candidates will be invited to written test/interview and subsequent process. Please contact the person in charge (Mr. Mustafa Sirat) for confirmation.  No CVs will be accepted after the closing date.  Any persuade will be threat as disqualification.  Candidate who applies for the same position in last six months and was unsuccessful (Obtained less than 60% marks), will not be short listed.  Fraudulent documents and or fraudulent claims in CVs and or documents will result in disqualification at any stage of the recruitment process.