Village of Millstadt

VILLAGE OF MILLSTADT VILLAGE HALL DECEMBER 3, 2007 7:30 P.M.

The meeting was called to order by President Bruce Nowak with the following trustees answering to roll call: Ralph Bowley, Al Lehr, Linda Lehr, Laura Schaefer, Mike Todd and Milton Touchette. The Pledge of the Allegiance was recited.

A motion was made by Laura Schaefer and seconded by Mike Todd to approve the November 19, 2007 minutes. The motion carried unanimously.

St. James sent the Village a thank you for the pool pass that was donated to their annual auction.

COMMITTEE REPORTS

COMMITTEE ON ACCOUNTS AND COMPUTERS: Ralph Bowley stated he reviewed the bills and made a motion to approve the bills. The motion was seconded by Mike Todd. The motion carried unanimously.

PERSONNEL: Linda Lehr stated that there will be an Executive Session towards the end of the meeting to discuss personnel matters.

PUBLIC WORKS:

SEWER: Al Lehr stated that all is well at the new sewer plant. Al Lehr reported that there was a backup last Thursday night that was caused by the new contractor. One of the contractor’s employees was using the electric source and blew a fuse. Barcom did not get the alarm. Randy Burk stated that the contractor cut the communication line. Burk will meet with the owner on Wednesday afternoon. Tracy Holmes asked if there was proof that the contractor cut the line. She asked for information so she can coordinate with the insurance company.

Randy Burk presented a pay request for the sewer plant of $574,313.72. Burk stated he checked out the work that they are asking to be paid for and it is accurate. The balance to date on the treatment plant is $4,670,901. We are holding back $313,877. We hold 10% until we get to the point that the plant is up and running. Burk made a recommendation for the Board to pay the request. Al Lehr made a motion to pay the request to Followell for $574,313.72. The motion was seconded by Bowley. The motion carried unanimously.

WATER: Randy Burk stated that we were told we would get a letter from the IEPA by the end of November for the new water tower. Burk reported he had the construction plans and the permit applications for the Urbana water line extension. Burk needs to send the application to the State of Illinois. Linda Lehr asked the status of getting the easement from the end of the curb water line. Burk stated that Village Attorney said we need to wait until Ehret signs the agreement. Al Lehr made a motion to approve the construction permit for the extension of the new water line. Ralph Bowley seconded the motion. The motion carried unanimously.

1 REFUSE: Al Lehr stated all is fine with the new waste hauler.

STREETS, ALLEYS AND SIDEWALKS: Mike Todd stated that sidewalks will open bids on December 20 at 2:00p.m. at the Millstadt Township building. Burk stated that since it was HUD money, we need to give the minorities a certain amount of time. Todd met with the supervisor on the lofts and now they are waiting for spring to remove the trees. Todd also stated that the ADA ramps will have to be redone to bring them up to the building.

BUILDINGS, MAINTENANCE AND EQUIPMENT: Todd stated that the leaf vac starter went down again, but it is up and running again.

CABLE SERVICES AND CELL TOWERS: Linda Lehr stated a resident had some problems with their internet connection with Charter Communications, but it was resolved.

ORDINANCES AND RESOLUTIONS:

The Proclamation Jane Adams Day on December 10 was read at the meeting. Milton Touchette made a motion to approve the Proclamation for the Jane Adams day and Laura Schaefer seconded the motion. The motion carried unanimously.

Ordinance #988 Annual Tax Levy on Real Estate will be discussed at the next Village meeting December 17, 2007 at 7:15 p.m. Ralph Bowley stated that the newspaper printed the announcement with errors. It will be corrected and presented at the next meeting.

Jim Kane opened a discussion on Resolution 08-08 approving execution of the agreement with Record Printing No. 07-01 with Paul Adrignola of Metro Printing and Publishing. Kane introduced Mr. Adrignola who is the President of the company. Kane stated that there has been a change in the Resolution since it was sent out. The Attorney felt it was necessary to identify Paul Adrignola, Susan Adrignola and Record Printing in the resolution and the development agreement with Metro Printing as the corporate entity. Kane stated this is a $615K expansion project with a company that has been existing here for some time. The property was acquired from Jerry Klotz and Michael Todd. Kane stated that TIF can help the businesses and the Village. Kane recommended that the trustees approve the resolution which in effect approves the development agreement. Linda Lehr asked about the TIF map and the back part of the structure was not part of TIF. Kane stated that it was an error when the map was made and it has been corrected.

Paul Adrignola indicated to the Board and TIF Administrator his intent to construct an additional building to expand printing capability and to remodel an existing facility for additional offices, approximately 3,500 sq. ft. at the cost in excess of $615,000. Milton Touchette made a motion to approve Resolution 08-08. The motion was seconded by Ralph Bowley. Todd abstained, all others stated Aye. The motion carried. This resolution going forward will have a numbering system. We will not go back to assign numbers for past resolutions.

2 ANNEXATIONS: Linda Lehr stated that currently there were a few requests on annexations and they are disseminating information on a case by case basis.

PARKS, POOL AND RECREATION: Laura Schaefer reported that we received a thank you from Fred Kent for the preapproval of the memorial for the Millstadt Crusaders, the Drum and Bugle Corp. Kent reported to Schaefer that the Crusader Alumni Reunion will take place September 20, 2008 and they hope to have a dedication ceremony then. Schaefer stated that when Tisch Monument provides Kent with a drawing of the monument, he will send it to her. Schaefer reported that she, Ralph Schaefer and Mike Esker will be planting street trees tomorrow.

CEMETERY: Al Lehr reported that the cemetery looks good. Tracy Holmes stated that Bruce wants an ordinance on time frames for services held at the cemetery.

COMMUNITY CENTER: Linda Lehr stated that Community Center Board of Directors met last Monday. The Community Center held a fund raiser that made about $500 for the Community Center programs. During the month of October, 2007 there were a total of 1,600 dine in and home delivery meals. The Christmas party will be held on December 18 and will be closed for the holidays, December 24, 25 and January 1, 2008.

BUILDING COMMISSIONER: Steve Muskopf issued the following building permits: Marylou Schmulbach 721 West Van Buren St. Sun Room Rick Harper 15 Adderly Lane Fence James Bennett 101 Gladwyn Dr. Fence James Akers 576 Manor Lane Fence

OLD BUSINESS: Bruce Nowak opened a discussion on the Smithton FPA sewer district. Randy Burk provided maps identifying the boundary lines of Millstadt Township. Burk stated we need to expand because of our new treatment plant. There is overlap with the Smithton FPA. Linda Lehr stated that the Planning Commission discussed this proposal and they want time to review the plan. The Smithton Board wanted an answer before January 1. When asked where Smithton plans to build their plant, Klein stated there is a disagreement with Freeburg on the location. If Freeburg does not work out, Smithton will build their own plant on the north east side of Smithton. Klein stated he understands that Millstadt wants to stay within the Township line and they are 2 and half miles away from Floraville. Milton Touchette stated that we would want to stay with the Township line. Eric Benedict asked for a letter to the Smithton Board stating that the boundary will be the Township line. Mike Todd made a motion that we go with the Millstadt Township line for the FPA south east boundary line and was seconded by Laura Schaefer. Linda Lehr abstained, all others said Aye.

NEW BUSINESS: Al Scharf, from the Millstadt Consolidated School, opened a discussion on the school’s request to trench and bore a 4-inch conduit from the two Millstadt schools. Scharf stated that the Millstadt Consolidated School hosts the HTC internet server for the Millstadt community. As a result of hosting the server, they received internet service through a T1 line into the school and can access that line at the new center by connecting them with the 4-inch

3 conduit that will initially contain a copper cable and a fiber optic cable. With Board approval, it would be a combination of a trench of no more than 3 foot dept and directional boring where necessary. This would be done at the school’s expense and the park would be restored to its pristine condition and it would be significant savings to the school. Linda Lehr questioned where the line would start on the school property. Scharf replied on the North East corner, previously the cafeteria, straight across to the new school, on the east side of the restrooms. A motion was made by Laura Schaefer to approve MCS’s installation of the 4-inch conduit from the existing to the new school and Ralph Bowley seconded the motion. The motion carried unanimously. Scharf stated that the completion is scheduled for late December and the dedication will be in April 2008, on time and on budget.

Laura Schafer provided copies of the ‘Preserve America Initiative’ to discuss at the next meeting. Linda Lehr stated that as Randy mentioned at a previous meeting, we would be mandated to keep the existing water tower and we will be looking for ways to help us afford to do that. Schaefer stated that if we are accepted in Preserve America, we would be eligible for grants to do other rehabs.

Linda Lehr made a motion that the Village Board go into an Executive Session to discuss personnel matters and was seconded by Al Lehr. The motion carried unanimously.

Linda Lehr made a motion to adjourn the Executive Session and was seconded by Al Lehr. The motion carried unanimously.

Linda Lehr made a motion to adjourn the general Village Board meeting and was seconded by Milton Touchette. The motion carried unanimously.

______Janice Dreyer, Clerk Bruce Nowak, President