Members Present: Harry Moore, George Bradford and Cordy Taylor

Oldmans Township Meeting Minutes April 10, 2013

The regular monthly meeting of the Oldmans Township Committee was held on April 10, 2013. Meeting was called to order by Mayor Moore at 7:00 PM. This meeting was held in compliance with the Sunshine Law. All joined in the Pledge of Allegiance.

Members present: Harry Moore, George Bradford and Cordy Taylor Guest: Ed Paul of Ball, Buckley & Seher – Township Auditor

Previous Minutes: March 6, 2013 Regular Meeting

Mr. Bradford made a motion to approve, Mr. Taylor seconded and all agreed to approve the minutes.

Public Hearing 2013 Annual Municipal Budget Mr. Bradford made a motion to open the meeting for public hearing of the budget. No comments were made by the public. Mr. Taylor made a motion to close the public hearing, Mr. Bradford seconded and all agreed.

Resolution 2013-59 Final Adoption of 2013 Annual Municipal Budget Roll call vote: George Bradford – yes Harry Moore – yes Cordy Taylor - yes

Resolution 2013-60 Adoption of Oldmans Wellness Policy Ms. Taylor explained that JIF was recommending this new policy. Mr. Bradford made a motion to approve the policy and to nominate Melinda Taylor as the Township’s Wellness Coordinator. Mr. Moore seconded the motion and both agreed. Mr. Taylor abstained.

Resolution 2013-61 Sale of Surplus Equipment The Township would like to sell Auburn Fire’s 1980 Ford FMC Fire truck and a Foster Flatbed Trailer on GovDeals. Mr. Taylor made a motion to approve, Mr. Bradford seconded and all agreed.

Resolution 2013-62 Salem County Improvement Authority Shared Services Agreement for Solid Waste There is a 2.0% increase in tipping fees for 2013. Mr. Taylor made a motion to approve, Mr. Bradford seconded and all agreed.

Resolution 2013-63 Renewal of American Dream Realty of South Jersey as Listing Agent for 26 W. Mill Street The listing agreement with American Dream Realty expired March 15, 2013. The new expiration date would be September 15, 2013. Mr. Bradford made a motion to approve, Mr. Taylor seconded and all agreed. Resolution 2013-64 Adoption of Housing Element and Fair Share Plan Without a Petition Mr. Van den Kooy, Township Planner, recommended approving this resolution to avoid litigation of builder remedy claims. Mr. Bradford made a motion to approve subject to the insertion of dates for the two plans, Mr. Taylor seconded and all agreed.

Resolution 2013-65 Interlocal Agreement with Borough of Woodstown – Street Sweeping The Township would like to have curbed streets of Pedricktown swept approximately three times/year. Woodstown has agreed to share the street sweeper at the cost of $500.00/day or $300.00 for half day. The Township would be responsible for the waste. Mr. Hoffman will amend the Agreement to reflect such. Mr. Taylor made a motion to approve, Mr. Bradford seconded and all agreed.

Resolution 2013-66 Oldmans Township School PTA – Bingo License and 50/50 Raffle The PTA would like to hold a fundraiser in May and are requesting approval to hold a Coach Bingo and 50/50 Raffle. Mr. Taylor made a motion to approve, Mr. Bradford seconded and all agreed.

Discussion Items:

Schoolhouse Condominiums – Nothing has been presented to the Planning Board and the property has not been cleaned up. There is approximately $1,400 left in the escrow account for the Planning Board. Mr. Bradford made a motion to direct Mr. Hoffman to proceed back to court and request demolition of the building. Mr. Moore seconded and both agreed. Mr. Taylor abstained.

Fire Company Command Structure - Mr. Taylor stated that he has met with Bob Moore, individually and with the Fire Chiefs. Some of the goals include establishing an SOP for when the two companies go out on calls together. Each company will maintain their individual SOP’s for their firehouse. Another goal is to begin taking inventory of all equipment. Mr. Taylor received both companies’ quarterly reports. All requisition forms will go to Mr. Bob Moore for his review (except for on-going requisitions). Mr. Taylor will continue to meet with Mr. Moore as well as the Fire Chiefs.

Oldmans Township Board of Education – The Board of Education has requested the use of the Municipal Building for the monthly meetings beginning June, 2013. The Township would enter into an Interlocal Agreement with the Board. It was recommended that John Jordan, solicitor for the School Board, draft the Interlocal Agreement. Mr. Hoffman will contact Mr. Jordan.

Mr. Bradford made a motion to approve, Mr. Taylor seconded and all agreed.

Abandoned Property - After discussing different options to deal with abandoned buildings within the Township, it was decided that Mr. Hoffman would draft a letter which would be signed by the Township Tax Assessor. The letter would state that if the building were to be demolished, the owner may be able to reduce the taxes. Typically until a building is gone, it is still considered to be on the tax map. Oldmans Township Website – Ms. Taylor stated that the current web designer was willing to train Ms. Taylor in updating the website. Mr. Taylor recommended that Oldmans School be contacted to be used as a backup for the website. The Township could enter into a shared service agreement.

Mr. Bradford made a motion to approve Ms. Taylor maintaining the website with the school as a backup, Mr. Taylor seconded and all agreed.

Application for Membership to Auburn Volunteer Fire Company

Stacie Poole- Mr. Taylor made a motion to approve, Mr. Bradford seconded and all agreed.

Public Comment:

Bill Miller - Wanted to know if there was a change in the Housing Element/Fair Share Plan that necessitated the filing of the resolution.

Mr. Hoffman - There has been no change, filing “as is.”

Mr. Hackett - Stated there was no money left in the special emergency fund for any more elements in the future. The Committee would have to approve additional funds.

Payment of Bills Mr. Taylor made a motion to approve the payment of the bill list and additions, Mr. Bradford seconded and all agreed.

Mr. Hackett - Received notification from the League of Municipalities that mandatory direct deposit would be required by municipalities beginning July 1, 2014. Mr. Hackett will poll the employees to see if they are interested in direct deposit.

Mr. Moore - Had inquired to the Township’s building architect whether or not a push button/door opener was required for handicap use. According to Ron Portadin, it was not required of our building since our entrance is the same level.

It was discovered that Auburn Water’s water heater was running and not shutting off. Mr. Bradford will contact Jack Lynch and look into a new heater.

Mr. Moore would like the Township Engineer, Tom Tedesco, to delineate the lot lines for Chapter One Farm and the old landfill. There have been some issues of late as to which entity is responsible for the area. Read a summary of the savings that the purchase of the new mower has brought to the Township.

Thanked Logan Volunteer Fire Company for receiving a grant for equipment.

Stated that training was available in Woodbury for emergency transportation May 29th through June 2nd.

Mr. Taylor - Freeholders meeting will take place at our new building next week. Would like the landscaping to be upgraded in time for the meeting.

Concerned that the sound system for the meeting room is still not working; two of the speakers are broken and the CD player is producing poor quality recordings. Tom Tedesco will reach out to Dave Fabbri and Ron Portadin to let them know that the subcontractor would not be recommended.

With the recent power outage this week, Mr. Taylor believes the Township should begin discussions about a generator. It was suggested that grants might be an option; Mr. Moore will contact Jeff Pompper to inquire about grant possibilities.

Resolution 2013-67 Executive Session – Tax Appeal Litigation (8:00 p.m.) Mr. Bradford made a motion to enter into closed session, Mr. Taylor seconded and all agreed.

Following Closed Session, Mr. Hoffman stated that Michael Raio, Township Tax Assessor, reviewed the different entities that have filed tax appeals. Mr. Taylor made a motion to authorize Mr. Raio to contact those that appealed and discuss options prior to any court hearings. Mr. Bradford seconded and all agreed.

Mr. Moore stated the State Police are currently renovating their gym and are soliciting funds for the purchase of commercial grade equipment. It was discussed that the Township would entertain a donation following discussions with the Barracks Commander by Harry Moore.

There being no further business, on motion by Mr. Taylor, seconded by Mr. Bradford and all agreed to adjourn the meeting at 8:55 PM.

Respectfully Submitted,

Melinda Taylor Municipal Clerk