ANNEX P

Publications (f) Your current DA Form 12-R and DA 1. PURPOSE: The purpose of this SOP is Form 12-99-R or equivalent. to establish procedures and provide (g) Copies of previous Subscription guidance to have an effective and efficient changes you have submitted. way of maintaining and requesting (h) Documentation of the last biannual ID publications. requirements review.

2. SCOPE: This SOP pertains to all 5. PROCEDURE FOR ORDERING sections that have publications or requesting PUBLICATIONS AND FORMS publications and forms a. To order any publications or changes, it 3. REFERENCES: will be annotated on a Publication Request Form. Submit one copy to the (a)AR 25-30 The Army Integrated Pubs NCO, and retain one copy in your Publishing and Printing Program file. Periodically check with the Pubs (b)AR 380-5 Department of the Army NCO on the status of the request. Information Security Program b. The publication NCO will review the (c) DA PAM 25-30 Consolidated Index of Request Form for the following: Army Publications and Blank Forms 1) Are the publications on the sections (d)DA PAM 25-33 User’s Guide for Army 12 Series? Publications and Forms 2) Are the publications on DA PAM 25- (e)DA PAM 25-40 Administrative 30 and current? Publications: Action Officers Guide 3) Are the changes included in the (f) FM 3-04.500 Army Aviation publication? Maintenance 4) Is the quantity excessive? 5) Is the publication AVUM/AVIM level RESPONSIBILITIES: work and not higher? 6) If everything is correct the Publication a. Commander will: NCO will order the publication 1.Ensure that publications account through the www.usapa.army.mil personnel within the unit are properly web site and track the status by the trained. cram report. 2.Appoint on Unit Orders a Publication 7) The publication NCO will keep NCO and a Publication Officer. records of publications received. b. Publication NCO will: 8) The primary source for blank forms 1.Order publications and forms for the will be those located on unit company. computers, or on the World Wide 2.Maintain a 30-day supply of forms used Web (www.usapa.army.mil). If not at by the company. any of these location, fill out a Forms 3.Inspect the master and shop publication Request and give it to the Publication libraries quarterly according to FM 3- NCO. The Publication NCO will 04.500. consolidate all requests and order all 4.Have on hand as a minimum for tracking forms at one time. the ID and resupply system requirements: UPDATING THE INITIAL DISTRIBUTION (a) A USAPA-provided listing of your ID Requirements, annotated with your a.Every six months or as needed the own internal Publication NCO will update the 12 (b) distribution information showing Series each subaccounts quantity. b.Each Section will review their 12 Series (c) Copies of ID requirements/changes to determine if they need to change the or resupply orders pending, quantity, delete or add publications to including subaccount their Subscription. They will annotate (d) orders. any changes on the copy of the 12 (e) Information showing items you have Series and give to the publication NCO. received and the internal distribution c.The publication NCO will update the 12 made. Series when all sections have reviewed ANNEX P

and returned their copy of the 12 Series to the Publication NCO. d.When a Section receives a new piece of equipment that requires Military Publications, they will update their 12 Series to reflect those publications.

6. DETERMINING PUBLICATION QUANTITIES

a. Administrative and miscellaneous publications: A reasonable quantity is the absolute minimum number necessary to support the user. b. Collective training and doctrinal: Will be ordered for Training personnel, and Command members. Should not be ordered for your own personal copies. Other users c. need to reference these manuals from the MOS Library or from Training. d. Individual soldier training publications: Should be based on the personnel density for the e. MOS each publication supports. f. Technical and equipment publications: 1) Aviation equipment operator-level (-10 to -15) publications quantities: one per aircraft, one copy for each aviator, crewmember, and operations section.

7. PUBLICATION SECURITY MEASURES

a. All Regulations, Circulars, Technical Manuals, etc., are accountable publications. They will be stored in a locked cabinet, office or building. Classified publications will be secured in an approved safe IAW AR 380-5.

b. Accurate records must be kept of all classified publications. When a classified publication is received, it will be listed on the DA Form 3946 (Classified Document Accountability Record) or DA Form 455 (Mail and document Register). Once an entry is started, keep it current. For example, when a publication is transferred, the transfer will be recorded; if a publication is destroyed, record its destruction.

c. All Publications and Electronic Media will be destroyed IAW AR 380-5