Finance and Personnel Committee Meeting s1

Public Works Committee Meeting Tuesday, May 26, 2015 Red Bud City Hall Council Chambers (2nd floor)

Committee Members Present: Clarence Nail, Kyle Donjon, Clem Esker, Bill Hanebutt, Glenn Linnertz Committee Members Absent:

Council Members Present: David Friess, Mike Reed, Don Thompson Council Members Absent: Mayor Tim Lowry

Others Present: Administrative Assistant, Pam Poetker; City Attorney, Paul Ray, City Superintendent, Josh Eckart; City Code Administrator, Jeff Mueller; City Clerk, Joanne Cowell

Committee Chairman Nail called the meeting to order at 7:43 p.m.

Old Business I. Power Plant Superintendent Eckart reported that IMEA would be conducting urge testing for the generating capacity.

II. Water Replacement Project Report Superintendent Eckart reported that he is working with Travis Liefer from Rhutasel, on the completion of the water project on East and West Market St.

III. Locust Street Project Report Code Administrator Mueller presented the bid tabulation for the 2015 Locust Street Improvements and recommended that the bid be awarded to the lowest bidder, Truman Contracting, LLC. Mueller stated that because he was not familiar with Truman, he had checked on previous work and Truman is IDOT qualified and has done other local projects. The work completion date is August 18, 2015. There is a $500/day penalty, if work goes beyond August 18. Locust St. will not be torn up for the Fireman’s Picnic weekend. Concerns, regarding street condition during St. John’s Catholic Picnic were expressed; this will be addressed with Truman. Recommendation made by Committee Chairman Nail, seconded by Committee Member Hanebutt to Award the 2015 Locust Street Improvement Contract to Turman Contracting, LLC, in the amount of $351,260.05 and sign off on the associated paper work. Carried.

IV. Tap Fees Nothing.

New Business I. Approval of Prior Month’s Meeting Minutes Recommendation made by Committee Chairman Nail, seconded by Committee Member Donjon to approve the minutes from the April 28, 2015 meeting. Carried.

II. Concrete Program – Catholic Church Recommendation made by Committee Chairman Nail, seconded by Committee Member Esker to approve the curb replacement from 4th – 5th St. at St. John’s Catholic Church, with the church and the city splitting the cost of $6,440, each party paying $3,220. Carried.

III. West Gas Line Project – Approval of Easement Payments Recommendation made by Committee Member Nail, seconded by Committee Member Esker to approve the payment of the West Gas Line Easements to Willard Uffelmann - $395.60, Randall & Peggy Horrell - $820.06, Bryan & Cynthia Duclos - $820.06, Timothy & Debra Rekosh - $470.25, Daniel & Sarah Rekosh - $956.25, pending signatures. Carried.

IV. Steve Mertz – Gas Journeyman Recommendation made by Committee Chairman Nail, seconded by Committee Member Donjon to approve the promotion of Steve Mertz to Gas Journeyman at the rate of $24.70/hr. Carried.

V. ERTC Internship – Starting Approximately June 22, 2015 for 5 Weeks Recommendation made by Committee Chairman Nail, seconded by Committee Member Linnertz to approve and sign the Field Practice Agreement with Southern Illinois University for the ERTC Internship, with no pay. Carried.

VI. Replace Truck NO. 8 Recommendation made by Committee Chairman Nail, seconded by Committee Member Linnertz to authorize Eckart to draw up specs for the replacement of Truck NO. 8 (snowplow). Carried.

VII. Lawnmower for Parks Department Recommendation made by Committee Chairman Nail, seconded by Committee Member Friess to accept the purchase of a John Deere Z960R Commercial Mower as submitted by Wm. Nobbe & Co., in the amount of $11,175.00, to be paid from the funds as listed on the Public Works Budget. Carried. (Not to be listed on consent agenda)

VIII. Teal Drive The removal of the median on Teal Drive, because of the parking and danger issues was discussed. Ward 3 Alderman should get opinions from residents. This will be placed on next month’s agenda.

IX. High School Co-op Program Request Recommendation made by Committee Chairman Nail, seconded by Committee Member Hanebutt to have Superintendent Eckart check into the paperwork to hire a high school student for the utility department, through the co-op program. Carried.

X. MFT Bid Results – Award of Contract with Associated Paperwork Recommendation made by Committee Chairman Nail, seconded by Committee Member Esker to award and sign associated paperwork for the MFT Oil & Chip Contract to Don Anderson Co. for $23,529.00 and to Roy Wolfmeier Truck Service for $22,956.36. Carried. (This includes the SE quadrant from 6th St.)

XI. Public Comments/Anything for the Good of the City Alderman Hanebutt asked Superintendent Eckart to check on the progress of St. John’s Lutheran School water project as to when they will have it finished up. Meeting was adjourned at 8:20 p.m.

Respectfully Submitted,

Joanne G. Cowell, City Clerk Red Bud, Illinois