Heritage Business Improvement Association

Minutes

Heritage Business Improvement Association 5:35 pm, January 6, 2016

Meeting held at Port Hope, ON

Present: Micheline Kerswell, Kendra Simmons, Robert Polutnik, Karen Henricks, Jamie Byers, Melissa Sherwin, John Racine, Karen O’Hara, Kevin Narraway

Members present: None

Regrets: Gary Knight

Topic Discussion Decision

1. Welcome, Call to Called to order by Micheline Kerswell Order

2. Declaration of None declared conflicts of interest

3. Approval of Agenda Karen O’Hara requested we add Motion to approve by Robert, 2nd by Karen Christmas activities to agenda.

4. Approval of Approval with amendments in Motion to approve, Karen 2nd Robert. Previous Minutes marketing. majority passed.

1 Topic Discussion Decision

5. Business arising 5.1We did not invite Louise Ferrie-Blecher to this meeting, as things seemed too busy from previous with the holidays. minutes 5.2Kevin responded with his email regarding the questions we had with parking. (Copy of email attached) Why Elias Street is empty is the continued question in 2013-2014. Meters were added along Elias Street: concerns are lost revenue as this affects shopping money missed in the downtown. Karen O’Hara suggested an Ad hoc committee she will volunteer to sit on this committee. Robert suggested to hold off as parking is going through changes right now is under By-Law and planning this will be moved to be overseen by marketing department. The suggestion of the committee would be a HBIA voting member, committee member and a citizen. No staff or council members are required for this committee. Chair to set up a meeting with Ken Andrus (parking bylaw) A motion was put forth to set up Ad Hoc committee by Karen 2nd by Micheline all in favor and passed this committee will consist of Micheline Kerswell, Karen O’Hara and it was suggested that Robin Long be asked for the final spot. The parking study has been looked at but not revamped at this time. 5.3Karen O’Hara is following up on the motion from December regarding why there is no HBIA representative on the Municipality Strategic Plan. Kevin stated that an ad was put in paper in October looking for volunteers and no HBIA member put their name forth. Kevin to send a copy of ad to Karen and Jamie. Once the marketing plan is in place from the Municipal Strat plan we will be informed no input required. 5.4Karen let everyone know that there will be no Doors Open for 2016. 5.5A request was made for Jamie to send out a copy of the cleaning contract and RFP once she receives it from marketing department. Jamie received this afternoon and will forward out.

5.6Elections: Chair Micheline Kerswell Vice Chair Melissa Sherwin Treasurer Gary Knight Secretary Kendra Simmons Voted on and passed all in favor

6.Council Report 6.1 In talks with Metro Links; Port Hope is on the list for future Go Transit. They are in the final stages of their Strategic Plan. There are 3 groups: community planning, engagement and finance; each group has had 4-5 meetings each and 3 times all together. All data will be put together and presented to Council. 6.2 John Street will be one way in the spring to Augusta Street. 6.3 We will know by Feb 1st if the ice rink will be a go this year as weather has deterred it so far. 6.4 Council is beginning a complete transit review looking at options there will be a large public meeting looking for a more efficient way to have transit. A petition was submitted with 109 signatures to keep transit in Port Hope.

7 Marketing 7.1 ACO would like the HBIA to review filming policy a great deal of money has been invested and it would be a wonderful benefit to Port Hope to have filming come to town. Jamie to send a copy of the filming policy to the board to review. It was suggested we invite Lorraine Bulger to our Feb meeting and have a thirty minutes set aside to go over filming. 7.2 Draft marketing plan is contingent on budget. It is very aggressive, and will be done Feb 24/25.

8 Chamber of 8.1Young professionals had an event at Vino December 10, was the best attended event Commerce/Young to date approximately 50-60 people Professionals

9 HPH 9.1 December 9th Annual open house. Have received 5 applications for grant money to date deadline is Feb 28th all applications must be approved by HPH by this date. Royal Bank’s last update Dec 14: HPH is working with them to maintain the integrity of the building and opera house. Heritage Planner will be starting end of January. HPH has been asked to sit on Farley Mowat Boat Roofed house committee.

10 Correspondence 10.1 We have been asked to put our Jamie arranged to go ahead. logo on Pharmasave reusable bags for no charge to the HBIA. 10.2 It was requested we participate in Board decided against this. their bag stuffers also. 11 Events 11.1 Candle light walk was spectacular, with a large crowd even though the weather was a little wet. The fairy lights were a nice addition. 11.2 Moonlight Madness was also a huge success. 11.3 Questions came in regarding why the nativity wasn’t in the band shell this year. Answer: the nativity needs repairs volunteers have come forth to do some refurbishing. This was the 15th year of the display. 11.4 July 9th 2016 is the annual Christmas yard sale in the park along with the Safety awareness day. This is a fundraiser for the Christmas display. 11.5 Parade was wonderful. Next year is the 50th anniversary of the Port Hope Santa Claus Parade. First meeting is Sat Nov 26, at 1 o’clock.

12 Beautification Jamie working on refurbishing wreaths for next year; trying to obtain a grant from

Report Veridian.

13 Treasurer’s Report 13.1 Attached No questions. Motion to approve by Kendra, 2nd by Johnathan. All in favor.

14 New Business 14.1 None

15 Chair’s report 15.1 It’s sad to hear about Michel what can we do to help? It was decided that a fundraiser could be put together by the HBIA Kendra has volunteered to spearhead and will get back to everyone ASAP. 15.2 It was suggested Jamie will email everyone a copy of our procedural manual to refresh memories. A reminder that all requests for Jamie to do jobs must come through the chair for organizing and so no duplication.

16 Adjournment Adjourned at 7:40pm.

______Chair Secretary

______, 2016