Board of Commissioners s9

COLEBROOKDALE TOWNSHIP BOARD OF COMMISSIONERS MEETING MINUTES OF July 20, 2015

The Board of Commissioners held a workshop meeting beginning at 7:00 pm to discuss the renewal of the Township’s Health Insurance Contract. The following members were present: Todd Gamler (President), William Spade (Vice President), Daniel Ritter, Barry Baus, and Linwood Bartman. Mr. Mark Fluharty, of Gerhart, Hartman, & Ritner was present to explain the options available to the Township. The Board will review the options and discuss at their next meeting to be held on August 3rd, 2015.

The regular meeting of the Board of Commissioners of Colebrookdale Township was held on the above date at the Township Building. President Todd Gamler called the meeting to order at 7:40 PM with all present joining in the Pledge of Allegiance to the Flag.

The following Commissioners were present: Todd Gamler (President), William Spade (Vice- President) Daniel Ritter, Barry Baus and Linwood Bartman. Also present were Township Manager Cindy Conrad, CEO/Zoning Officer Allen Stauffer, Treasurer/Tax Collector Joan Herb, Police Chief David Viola, and Solicitor Jeffrey Karver.

PUBLIC PARTICIPATION There was no public participation.

MINUTES The July 6, 2015 Board of Commissioners Meeting minutes were presented to the Board for their review and approval. On a motion by Commissioner Spade, seconded by Commissioner Baus, the July 6, 2015 Board of Commissioners meeting minutes were approved. Motion carried.

FINANCIAL REPORTS Treasurer Herb submitted the Balance Sheets and Trial Balances for June 2015. There were no questions from the Board. President Gamler acknowledged submission of the Customer Balance Summary and Deposit Detail Report then read a list of the payment of bills from the following Township funds for approval:

General Fund Expense 7/6/15 – 7/20/15 $55,025.79 Payroll Fund Expense 7/17/15 $40,255.75 Recycling Fund Expenses 7/20/15 $ 1,000.00 (Highmark Blue Shield Payments) 7/6/15 – 7/13/15 ($ 1,449.61)

On a motion by Commissioner Ritter and seconded by Commissioner Bartman permission was given for the payment of submitted bills. Motion carried. President Gamler acknowledged submission of the Profit & Loss Budget vs. Actual General Fund statement. The statement was available to the public for review.

POLICE REPORT Chief Viola requested approval for promoting Officer Merry from Cadet to Patrolman as of July 13, 2015. On a motion by Commissioner Spade and seconded by Commissioner Ritter, Officer Merry is promoted from Cadet to Patrolman as of July 13, 2015. Motion carried. Board of Commissioners July 20, 2015 Meeting Minutes 2

Chief Viola asked for the Board’s recommendation for repairing the Dodge Charger. The vehicle was at Fred Beans Ford and TRM due to something in the vehicle causing a short in the battery. After a brief discussion the Board suggested the car be taken to the Dodge dealer, Quigley Motors, to see if they can repair the problem.

Chief Viola asked the Board if he could look into purchasing a new vehicle. The Board recommended he gets prices. The new vehicle would be purchased in 2016.

ROAD MASTER REPORT The Roadmaster submitted his reports for the weeks of June 28, 2015, July 5, 2015, and July 13, 2015.

The Manager reported that she attended the Berks County Cooperative Purchasing meeting and the County Salt Contract is going out for bid. The Manager requested approval for purchasing 250 ton of Highway Rock Salt for the 2015-2016 bid. There was a motion by Commissioner Ritter, seconded by Commissioner Bartman to approve the purchase of 250 ton of Highway Rock Salt in the Berks County Cooperative Purchasing contract. Motion carried.

CODE ENFORCEMENT OFFICER’S REPORT CEO Stauffer submitted for approval building permit application for 92 Hillcrest Drive – to erect a 40’ x 48’ Pole Building. There were no comments from the Board.

CEO Stauffer noted he continues to send out fines, notices and letters concerning property maintenance violations. Letters were sent to: 10 Alans Lane, 8 Alans Lane, 24 Elaine Drive, 34 Elaine Drive, and a Citation filed for 44 Henry Avenue.

CEO Stauffer also reported that he will go out to Barb Lane and address the issue in the detention basin.

CEO Stauffer asked for the Township’s approval to file a Citation with the District Justice for the property at 28 Henry Avenue. The property owner was given 30 days to clean up the property and nothing has been completed. There was a motion by Commissioner Ritter, seconded by Commissioner Spade to authorize CEO Stauffer to file a Citation for the Property Owners of 28 Henry Avenue. Motion carried.

CEO Stauffer informed the Board that there will be a Zoning Hearing on August 5th. There will be two hearings that evening and it will begin at 6:00 pm. One hearing is for 618 N. Reading Avenue and one for 533 N. Reading Avenue.

SEO REPORT LTL Consultants provided the Board of Commissioners with a monthly report for June 2015.

PLUMBING, HEATING, HVAC INSPECTOR’S REPORT CEO Stauffer reported that a permit #7-8 was issued for 509 Montgomery Avenue.

SOLICITOR’S REPORT Solicitor Karver reported that the Board received a copy of the letter sent to Attorney Garner with the proposed changes to the Civil Service Regulations. Attorney Garner has not Board of Commissioners July 20, 2015 Meeting Minutes 3 responded to the communication as of this date.

ENGINEER’S REPORT The Township Engineer was excused from the meeting. A memorandum was submitted to the Board of the review of the Highway Occupancy Permit for the Monroe Street/Montgomery Avenue Intersection.

COMMISSIONERS’ REPORT Commissioner Ritter asked if the Roadmaster reported on the issue at 330 W. 6th Street. The Manager stated that she did not hear from him but will check with the Roadmaster. Also Commission Ritter asked if anything was done on the outstanding invoice for Colebrookdale Woods. Solicitor Karver said he would work on getting it completed.

MANAGER’S REPORT Manager Conrad advised the Board that the Township received a check in the amount of $1,798.02 from First Energy. The payment is refund for the 2 year over-charge on a contract error.

Manager Conrad provided a letter to the Board from PennDOT regarding the changing of signs at the intersections of North Reading Avenue/Montgomery Avenue and North Reading Avenue/Unger Lane. The Board discussed this letter. No action was taken.

The Township received the Winter Municipal Agreement for the winter seasons from 2015 thru 2020. The total of the contract is $46,225.58. There are no changes from the current contract. There was a motion by Commissioner Bartman, seconded by Commissioner Spade to approve the PennDOT Winter Municipal Agreement in the amount of $46,225.58. Motion Carried.

COMMITTEE REPORT President Gamler noted the submission of BAF&R June 18, 2015 meeting minutes and Treasurer’s report. Also submitted from BAF&R is the 2015-2016 Budget.

OLD BUSINESS - There was no old business to discuss at this time.

SUBDIVISIONS

Boyertown Area High School – Land Development Plan January 24, 2014 the Township received an application, LDP, Community and Envi- ronmental Impact Assessments for the High School at 120 N. Monroe Street - February 2015 - Phase 1 approved and under construction; received project construction chart as of 1-7-15. - June 2015 – Township received response letter from RDG to PennDOT - HOP application & plans for Monroe St. extension to Montgomery Avenue - July 2015 – Township received D’Huy Engineering BAHS project conference June 9th meeting minutes and June 23, 2015 meeting minutes. Received project construction chart as of 6-4-15 - 7/14 rec’d PennDOT Temp Construction Access Permit approval – 1-year supplement - 7/15 rec’d DEI Project Conference Meeting #14 Minutes Board of Commissioners July 20, 2015 Meeting Minutes 4

Lea Minor Subdivision – Final – 138 S. Grims Mill Road March 20, 2014 the Township received an application, 4-lot annexation (no buildings proposed) plan and waiver request letter. May 2015 the Commissioners granted Condi- tional Final Plan approval; awaiting final approval from Earl Township. No action re- quired. No new correspondence received; no action taken by the Board.

NEW BUSINESS Nothing submitted at this time.

COMMUNICATIONS All communication received since July 6, 2015 was submitted to the Board of Commissioners. The correspondence was available for review by the public.

PUBLIC PARTICIPATION (NOT SIGNED IN) No one addressed the Board at this time.

ADJOURNMENT There being no other business to come before the Board, Commissioner Spade made a motion and it was seconded by Commissioner Bartman to adjourn the meeting at 8:40 p.m. Motion carried.

Respectfully submitted,

Cindy Conrad for Jeannie DiSante Township Secretary