Aerospace Quality Systems (Aqs)

AEROSPACE QUALITY SYSTEMS (AQS) OCTOBER 2015 CONFIRMED

CONFIRMED MINUTES OCTOBER 21 - 22, 2015 PITTSBURGH, PENNSYLVANIA, USA

These minutes are not final until confirmed by the Task Group in writing or by vote at a subsequent meeting. Information herein does not constitute a communication or recommendation from the Task Group and shall not be considered as such by any agency.

WEDNESDAY, 21-OCT-2015 to THURSDAY, 22-OCT-2015

1.0 OPENING COMMENTS

1.1 Call to Order / Quorum Check - Complete

The Aerospace Quality Systems (AQS) Task Group was called to order at 10:30 a.m., 21-OCT- 2015 by Robin Borrelli.

It was verified that only SUBSCRIBER MEMBERS were in attendance during the closed portion of the meeting.

A quorum was established with the following representatives in attendance:

Subscriber Members/Participants Present (* Indicates Voting Member) See attendance book

NAME COMPANY NAME

* Michael Bess Defense Contract Management Agency * Robin Borrelli The Boeing Company Chairperson Saeed Cheema Cessna Aircraft Company * Russell Cole Northrop Grumman Corporation David Cordova Rockwell Collins Karen Dannis BAE Systems * Christopher Davison Spirit AeroSystems * David Day GE Aviation Secretary Martha Hogan-Battisti The Boeing Company Tommy Howland Spirit AeroSystems Timothy Krumholz Rockwell Collins Tony Marino The Boeing Company * Angelina Mendoza UTC Aerospace (Goodrich) * Scott O'Connor Honeywell Aerospace Vice Chairperson * Trish Wesemann The Boeing Company Stephen Zaiser OO.ALC/ USAF

Other Members/Participants Present (* Indicates Voting Member)

NAME COMPANY NAME

Takahito Araki IHI Ali Bakr Nico Products, Inc. Cara Burzynski Aerodynamics Vicki Delaney Haynes Intl Inc * David Eshleman The Young Engineers Inc Thomas Gilligan AeroDynamics Darcy Jones 3M Company Li Li Advanced Nitriding Solutions John Ludeman Advanced Heat Treat Corp. Craig Nairn HEANY Industries, Inc. John Peterson Wolkerstorfer Co Inc * Jim Tuminello Tech Met Inc. Charles Warburton Induplate Inc Christopher Webb PCC Structurals Inc (SSBO)

PRI Staff Present

Susan Frailey

Introductions were completed

1.2 Safety Information – OPEN

Emergency protocols and fire exits were reviewed. All attendees were briefed to contact PRI Staff in case of emergency.

1.3 Review Code of Ethics (Ref: Attendees’ Guide) and Meeting Conduct – OPEN

The video was presented to all attendees and blue book and signage were pointed out.

2.0 REVIEW/ACCEPT – OPEN

2.1 Agenda

Robin Borrelli reviewed the agenda for the next two days. Susan Frailey provided additional detail to some agenda items.

2.2 Approval of Previous Meeting Minutes

Those who reviewed the previous minutes from June 2015 AQS Task Group meeting had no noted corrections.

Motion made by David Day and seconded by Angelina Mendoza to approve the minutes from the June 2015 AQS Task Group meeting as written. Motion Passed.

2.3 Membership

There are no issues with existing voting members, however, it was noted that the AQS Task Group has lost a few members and will need to work on replacements.

ACTION ITEM: Susan Frailey to examine the subscribers list and determine which subscribers need to be contacted to provide AQS Task Group members. (Due Date: 24-FEB-2016)

Saeed Cheema from Cessna Aircraft Textron was accepted as a Subscriber Voting Member and will also be the Liaison for the Welding Task Group.

Cara Burzynski from Aero Dynamics, Inc. was accepted as a Supplier Voting Member.

Tony Marino from Boeing was accepted as an Alternate Subscriber Voting Member. AEROSPACE QUALITY SYSTEMS (AQS) OCTOBER 2015 CONFIRMED

2.4 Succession Plan (as necessary)

The current slate of positions is set and the follow-on persons will be active at next summer’s (2016) meeting. Subscribers should continue to consider the ability to fill these roles.

2.5 Call for New Business Items

No new business items came from the subscribers or suppliers at this time. Susan Frailey had a few new business items to discuss. See section 14.0.

3.0 AQS TASK GROUP TUTORIAL (AS NECESSARY) – OPEN

The AQS Task Group Tutorial presentation was made by Robin Borelli.

4.0 AQS RAIL REVIEW/UPDATE – OPEN

The Rolling Action Item List (RAIL) was reviewed.

Action Item 42 is set to be cancelled as the MoU is being incorporated into OP 1114 Appendix AQS and then this action item will be cancelled. The AQS Liaison program will be defined in OP 1114 Appendix AQS as well and was discussed during this meeting.

For specific details, please see the current AQS Rolling Action Item List posted at www.eAuditNet.com, under Public Documents.

5.0 MISC REPORTING – OPEN

5.1 Supplier Support Committee (SSC) Report-out

There were no suppliers in the room that had attended the meeting, so no description of the meeting was provided.

5.2 Nadcap Management Council (NMC) AQS Metrics

The subscriber voting tracking was presented. All other metrics can be found in eAuditNet.

5.3 Audit Observations

The Audit Observation process in eAuditNet and the corresponding spreadsheet in the AQS Task Group forum area were reviewed. No specifics were discussed during the open meeting.

5.4 Certification Bodies Notifications (including exclusions)

Susan covered the presentation for the number of notifications and exclusions that have been reported.

5.5 Delegation

Delegation forms were reviewed for both AQS Auditor Report Reviewers. The percentage of both reviewers meet the requirements.

Motion made by Patricia Wesemann and seconded by Jim Tuminello to continue delegation of both Mike Gutridge and Susan Frailey. Motion Passed.

6.0 AQS AUDITOR TRAINING UPDATE - OPEN

6.1 Status of training, auditors, etc.

Susan reviewed the number of auditors that have gone through the AQS training. 6.2 Review of training presentations to determine if changes are needed

No changes needed at this time, but the tests will need to be reviewed when the AC7004 checklist is revised.

7.0 AC7004 – OPEN

7.1 Checklist - Comments/Questions/Concerns

David Day and Tony Marino presented information on the 9001 and 9100 revision timeline. The Task Group discussed the timing of the upcoming revision of the AC7004 checklist to coincide with the release of 9100 Revision D. Work on the new revision of the AC7004 checklist will begin at the February 2016 Nadcap meeting.

7.2 Handbook review (Is any extra guidance needed where it might not be clear on the expectations of meeting checklist questions?)

It was demonstrated how to find the Handbook in eAuditNet. At this time, there are no corrections or additions that need to be made. The handbook will be reviewed for potential updates as the new revision of the AC7004 checklist is being revised.

8.0 DATA COLLECTION – OPEN

The Top 10 NCRs for AQS audits were reviewed. The presentation can be found in Public Documents – Aerospace Quality Systems – Meeting Presentations.

9.0 AUDITOR CONFERENCE – REVIEW – OPEN

The team that presented during the auditor conference discussed the training and how it was accepted by the auditors. The consensus was that the material was well received and good discussions took place at the 2015 Auditor Conference.

10.0 PLANNING AND OPERATIONS (P&O) REPORT OUT – OPEN

Robin Borelli provided a summary of the P&O meeting.

The Electronics Task Group (ETG) gave a presentation on the conflict with ETG minimum scope requirements and the current Nadcap main and satellite site definition. An SE SWAT sub-team at PRI was actioned to take up the issue to resolve.

A new Risk Mitigation process is set to be implemented after balloting has been completed. Task Groups will no longer lead the Risk Mitigation effort but these audits will go back to the Staff Engineer for review. The procedure is due to be balloted.

The current ballot process for documents will change to be in alignment with the current SAE ballot process.

The Chemical Process Task Group is investigating the impact of an escape on merit with the proposal to extend the investigation period to 90 days to allow proper investigation on whether there is actual product impact prior to affecting a supplier’s merit.

11.0 PROCEDURE APPENDIX BALLOT REVIEW/COMMENT RESOLUTION – OPEN

11.1 OP 1114 Task Groups

The Task Group revised OP 1114 Appendix AQS to add information regarding the liaison program to the AQS Appendix. This will replace the Memorandum of Understanding (MoU) that AQS has with the other commodity task groups.

ACTION ITEM: Susan Frailey to ballot OP 1114, App AQS. (Due Date: 27-NOV-2015) AEROSPACE QUALITY SYSTEMS (AQS) OCTOBER 2015 CONFIRMED

11.2 OP 1116 Auditor Staffing

There was no discussion at this meeting regarding this document.

12.0 AQS LIAISON MEETING REPORT OUT – OPEN

Robin Borelli covered the discussions that occurred during the Liaison meeting the previous evening.

The AQS Task Group will be starting the Liaison project in 2016. This will be a review of all commodity checklists to ensure the questions meet the checklist vision and check for compliance to quality systems and not existence (PD 1100 6.2.2).

The Coatings Task Group has a set of questions used when creating or revising a checklist (Question Qualitative Guidelines). These questions guide their checklist question development to maintain within the checklist vision. This document will be shared with the AQS Task Group and Liaisons when the Liaison project starts in 2016.

The Chemical Processing Liaison brought up if calibration stickers are required on the equipment or not. It was decided that calibration labels are not required to be directly on the equipment (traceability to calibration status is required though) and the checklist question with the word “on” is misleading and should be changed to “for” for clarity purposes. There was a discussion of calibration and possible training on what auditors should look for and where suppliers can get more information. No action was taken.

ACTION ITEM: Susan Frailey and David Day to adapt previous templates for the checklist review project to be used for the Liaison project to kick off during the February 2016 Nadcap meeting. (Due Date: 31-JAN-2016)

13.0 SUPPLIER ACCREDITATION LENGTH – OPEN

The Task Group discussed supplier accreditation length and based on consistency with other Quality Management Systems (QMS) certification schemes such as ISO 9001 and the AS9100 series, it was determined that the 36 month period for AQS certificates is appropriate. No change to supplier accreditation length is needed at this time.

14.0 NEW BUSINESS – OPEN

The Composites Task Group has asked for a basic quality awareness training module to be provided to their auditors.

ACTION ITEM: Scott O’Conner will work on a training outline and Russ Cole will forward some existing training to Scott O’Connor. Scott will take the lead with Susan Frailey as coordinator of this training. Teleconferences will be scheduled sometime between the end of the October 2015 meeting and the February 2016 meeting in Madrid so that a draft can be presented in Madrid for full Task Group review. Scott may call on any other Task Group member to contribute. (Due Date: 31-JAN-2016)

15.0 REVIEW OF ACTION ITEMS AND NEW AGENDA ITEMS – OPEN

Action Items were reviewed and agenda items were provided to Susan Frailey to add to the agenda for the February 2016 AQS Task Group Meeting in Madrid, Spain.

16.0 AUDIT / AUDITOR REVIEW – CLOSED

It was confirmed that only subscriber members were present with the staff engineer. 17.0 OP 1117 AUDITOR CONSISTENCY – CLOSED

The Task Group reviewed the spreadsheet of prioritized auditors to observe and reviewed the requirements document to assure that the AQS Task Group remains compliant with OP 1117.

18.0 NEW BUSINESS – CLOSED

A request for an extension was presented by the staff engineer. The Task Group reviewed the AQS and commodity history. The group agreed to the extension. Ref Audit # 163391

The Task Group provided feedback and counsel to Susan Frailey on an exemption request from the Electronics Task Group on the definition of satellite.

ADJOURNMENT – 22 October 2015 – Meeting was adjourned at 10:30 AM

Minutes Prepared by: David Day [email protected]

RAIL: (OPTIONAL)

***** For PRI Staff use only: ******

Are procedural/form changes required based on changes/actions approved during this meeting? (select one)

YES* ☒ NO ☐

*If yes, the following information is required: Documents requiring revision: Who is responsible: Due date: OP 1114 App AQS Susan Frailey 27-Nov-2015