City of Nicoma Park s1

City of Nicoma Park Regular Meeting

MINUTES February 7, 2012 7:00 p.m.

The City Council of Nicoma Park met in the Council Chambers at 2221 Nichols Dr., Nicoma Park, OK.

1. CALL TO ORDER The meeting was called to order by Mayor Pittman at 7:03 p.m.

Invocation led by Robert Thompson and flag salute led by Mayor Pittman.

Councilmembers present Councilmembers absent Mark Brill – Ward 1 Shelley Meyers – Ward 5 Kevin Loudermilk – Ward 2 Jim Shonts – Ward 3 Others present Aubrey Trowell – Ward 4 Beverly McManus – City Clerk Cindy Williams – Ward 6 Robert Thompson – City Attorney Robert Pittman – Mayor

2. HIGHLIGHTS AND CONCERNS a. Mayor Pittman reported the Lift Station was back in operation.

3. CONSENT AGENDA The Consent Agenda includes routine items that can be approved by one motion of the Council. If any proposed item does not meet with the approval of the Council, said item will be removed and placed under the Business Agenda. The following items are recommended for consideration:

a. Minutes of the January 3rd Regular Meeting. b. Payment of January Claims. c. Acknowledge payment of January Payroll and Benefits in the amount of $38,598.78; City Attorney $500.00; Judge $700.00. d. Approval of February estimated payroll in the amount of $42,000.00. e. Reimbursement of Petty Cash: General Government $87.70 Police Department $142.30 Fire Department $0.00

MOTION BY Loudermilk; SECOND Brill, to approve the Consent Agenda. AYE VOTES: Brill, Loudermilk, Shonts, Trowell, Williams, Pittman. NAY VOTES: None. ABSENT: Meyers. MOTION CARRIED.

4. PUBLIC HEARINGS No items for discussion.

City of Nicoma Park/NPDA – February 7, 2012 MINUTES – Page 1 5. BUSINESS AGENDA A. Discussion, consideration and possible action: Lease purchase of a 2012 Chevrolet Caprice Police Car in the amount of $31,093.00. The lease would be for three years through Advantage Bank at an interest rate of 5%.

MOTION BY Loudermilk; SECOND Shonts, to approve the lease purchase with the first payment to come from the insurance payment for the wrecked vehicle. AYE VOTES: Brill, Loudermilk, Shonts, Trowell, Williams, Pittman. NAY VOTES: None. ABSENT: Meyers. MOTION CARRIED.

B. Discussion, consideration and possible action: Presentation and approval of the FY 2010/2011 Audit by Putnam & Co.

Dona Brown presented the audit to the City Council and answered questions. She reported this was a very clean audit and the staff does an excellent job.

MOTION BY Loudermilk; SECOND Shonts, to accept the FY 2010/2011 Audit. AYE VOTES: Brill, Loudermilk, Shonts, Trowell, Williams, Pittman. NAY VOTES: None. ABSENT: Meyers. MOTION CARRIED.

C. Discussion, consideration and possible action: Amending the City Charter and calling for an election to submit to the voters the proposed changes.

Tabled – no action taken.

6. NEW BUSINESS This item is listed on the agenda to provide the opportunity for City Council discussion on items which may arise, and which could not have been known about, within 24 hours prior to the meeting.

7. REMARKS Remarks from the public or members of the governing body. No formal action can be taken.

Councilmember Shonts asked for an update on the Kellogg property and on the burn-out on Draper.

Jim Pumphrey asked what was the average employment term for a city manager.

Cindy Williams raised concerns about the Mayor not coming into the office for an extended period of time and asked how much time can be missed before something can be done about it.

8. EXECUTIVE SESSION A. Discussion and possible action: The status of the Chief of Police and appointment of an Acting Chief. Executive Session requested under the provisions of 25 O.S. Section 307(B)(4).

MOTION BY Loudermilk; SECOND Williams, to go into Executive Session at 7:37 p.m. AYE VOTES: Brill, Loudermilk, Shonts, Trowell, Williams, Pittman. NAY VOTES: None. ABSENT: Meyers. MOTION CARRIED.

The Council returned to Regular Session at 7:50 p.m. No action taken.

City of Nicoma Park/NPDA – February 7, 2012 MINUTES – Page 2 9. REPORTS a. Code Enforcement b. Fire Department c. Police Department d. ACOG e. Eastern Oklahoma County Medical Development Authority

10. ADJOURNMENT The meeting adjourned at 7:51 p.m.

Prepared by City Clerk on February 9, 2012. Approved by City Council on March 6, 2012.

______Mayor

City of Nicoma Park/NPDA – February 7, 2012 MINUTES – Page 3 Nicoma Park Development Authority Regular Meeting

MINUTES February 7, 2012

11. CALL MEETING TO ORDER The meeting was called to order by Chairman Pittman at 7:24 p.m.

Trustees present Trustees absent Mark Brill – Ward 1 Shelley Meyers – Ward 5 Kevin Loudermilk – Ward 2 Jim Shonts – Ward 3 Others present Aubrey Trowell – Ward 4 Beverly McManus – Secretary Cindy Williams – Ward 6 Robert Thompson – City Attorney Robert Pittman – Mayor

12. HIGHLIGHTS

13. CONSENT AGENDA a. Minutes of January 3rd Regular Meeting. b. Payment of January Claims. c. Reimbursement of Sewer Fund Petty Cash in the amount of $201.80.

MOTION BY Loudermilk; SECOND Trowell, to approve the Consent Agenda. AYE VOTES: Brill, Loudermilk, Shonts, Trowell, Williams, Pittman. NAY VOTES: None. ABSENT: Meyers. MOTION CARRIED.

14. BUSINESS AGENDA A. Discussion, consideration and possible action: Access to Hiwassee Lift Station and erosion problems.

Mayor Pittman will follow-up with the landowner about access and will work on the erosion problem.

B. Discussion, consideration and possible action: Follow-up on the deed to the NE 10th Lift Station.

Mayor Pittman will check with OWRB and possibly the landowner.

15. ADJOURNMENT The meeting adjourned at 8:07 p.m.

Prepared by Secretary on February 9, 2012. Approved by Trustees on March 6, 2012.

______Chairman

City of Nicoma Park/NPDA – February 7, 2012 MINUTES – Page 4