74 - Seventeen Cu. Ft. Top Freezer Refrigerators

BID DOCUMENTS

HOUSING AUTHORITY OF HENDERSON

REFRIGERATORS

74- ice-maker kits

75 - Fifteen Cu. Ft. Top Freezer Refrigerators

Bid Documents Available: December 16, 2011 Bid Opening Date and Time: January 17, 2012 at 2:00 p.m.

1 INVITATION TO BID

The Housing Authority of Henderson will receive sealed bids until January 17, 2012 at 2:00 p.m. at the office of the Housing Authority of Henderson, 111 South Adams Street, Henderson, Kentucky 42420, at which time and place all bids will be publicly opened and read aloud for:

BIDS for Refrigerators for AMP 1 and AMP 2 as per the attached specifications and bid form

THE OUTSIDE OF ALL ENVELOPES MUST BE SEALED AND MARKED WITH:

1) Bidder's Name and Address: 2) Bid on: Bid Documents for Refrigerators for AMP 1 and AMP 2 3) Date and Time of the bid opening

Any questions should be addressed to :

Bobbie W. Jarrett, Executive Director 270-827-1294 ext 1133 Tina Belcher, Administrative Assistant/Procurement 270-827-1294 ext 1134 Troy Cox, AMP 1 Maintenance Supervisor 270-827-1294 ext 1269 Dave Wathen, AMP 2 Maintenance Supervisor 270-827-1294 ext 1270

2 BID SPECIFICATIONS

REFRIGERATORS

Specifications – Frigidaire Model # FFHT1713LW or EQUAL MODEL Frigidaire Ice Maker Kit, Model IM115 or EQUAL MODEL All refrigerators must be Energy Star rated and have replaceable door gaskets in their design

17 (16.5) cubic foot Top Freezer Color – White Energy Star Certified CSA Certified

Capacities: Fresh Food -12.76 cubic foot, Freezer – 3.74 cubic foot

Front Rollers-Fixed, Rear Rollers Top Grille and Door Hinge Covers -Color-Coordinated Door Handle Design- Color-Coordinated Plastic Reversible Door Door Stops Door Design-Short Door Door Finish – Stainless Steel Door Style-Square Corner Cabinet Color-Color Coordinated Cabinet Finish- Textured Ice Maker – Optional Electrical Dispenser Condenser Type-Dynamic Fresh Food Conveniences Voltage Rating – 120v/60Hx/15 or 20A Refrigerator Controls-Single Knob control Connected Load (kW rating) @ 120 volts- 0.54 kW Lighting Design – Standard Power Supply Connection Location–Right Bottom Dairy Compartment – White Dairy Door Rear Sliding Shelves- 2 wire Shelf Area – 13.8 FEATURES Humidity Controls – 2 Crispers – 2 White Gallon Door Storage Fixed Door Racks – 3 full-width White Organizational System of gallon door storage, crisper drawers, adjustable door bins Freezer Conveniences Adjustable wire shelves Fixed Shelves – 1 Half-Width Humidity Controlled Crisper Drawers Fixed Racks – 2 full width white Gallon Door Shelf Full Width Freezer Rack Exterior Dimensions Ready-Select Controls

3 Exterior Width – 28” Control Lock Option Cabinet Width – 28” Exterior Depth – 26-5/8” Exterior Depth with door Open 90° - 56” Cabinet Depth -26-5/8” Cabinet Depth (including door) 29-3/8” Cabinet Depth (including handle) - 31-3/8” Cabinet Height – 64-3/8” Exterior Height – 64-3/8” Cabinet Height (including hinge covers) -65-1/8” Shipping weight – approx 190 lbs.

Specifications – Frigidaire Model # FFHT1513LW or EQUAL MODEL All refrigerators must be Energy Star rated and have replaceable door gaskets in their design

15 (14.8) cubic foot Top Freezer Color – White Energy Star Certified CSA Certified

Capacities: Fresh Food -11.01 cubic foot, Freezer – 3.74 cubic foot

Front Rollers-Fixed, Rear Rollers Top Grille and Door Hinge Covers -Color-Coordinated Door Handle Design- Color-Coordinated Plastic Reversible Door Door Design-Short Door Door Finish – Stainless Steel Door Style-Square Corner Cabinet Color-Color Coordinated Cabinet Finish- Textured Ice Maker – Optional Electrical Dispenser Condenser Type-Dynamic Fresh Food Conveniences Voltage Rating – 120v/60Hx/15 or 20A Refrigerator Controls-Single Knob control Connected Load (kW rating) @ 120 volts- 0.54 kW Lighting Design – Standard Power Supply Connection Location–Right Bottom Sliding Shelves- 2 wire Rear Shelf Area – 13.4 FEATURES Humidity Controls – 2 Crispers – 2 White Gallon Door Storage Fixed Door Racks – 2 full-width 1 half- width Organizational System of gallon door storage, crisper drawers, adjustable door bins Freezer Conveniences Adjustable wire shelves Fixed Shelves – 1 Half-Width Humidity Controlled Crisper Drawers

4 Fixed Racks – 2 full width white Gallon Door Shelf Full Width Freezer Rack Exterior Dimensions Ready-Select Controls Exterior Width – 28” Control Lock Option Cabinet Width – 28” Exterior Depth – 26-5/8” Exterior Depth with door Open 90° - 56” Cabinet Depth -26-5/8” Cabinet Depth (including door) 29-3/8” Cabinet Depth (including handle) - 31-3/8” Cabinet Height – 59-3/8” Exterior Height – 59-3/8” Cabinet Height (including hinge covers) -60-1/8” Shipping weight – approx 175 lbs.

AMP 1 74 -17 cubic foot Refrigerator – Frigidaire Model # FFHT1713LW or EQUAL MODEL 74 - Ice Maker Kit - Frigidaire Model #IM115 or EQUAL MODEL 27 -15 cubic foot Refrigerator – Frigidaire Model # FFHT1513LW or EQUAL MODEL

AMP 2 48-15 cubic foot Refrigerator - Model Frigidaire Model # FFHT1513LW or EQUAL MODEL

Delivery of Refrigerators to be made to: Housing Authority Maintenance Shop 901 Dr. M.L. King, Jr. Ave. Henderson, KY 42420

Delivery Date No Later Than: Two (2) Weeks after contract awarded

Proposed forms of Bid and Contract Documents are on file at the office of the Housing Authority of Henderson, 111 South Adams Street, Henderson, Kentucky 42420, and may be obtained from the office of the Housing Authority of Henderson on or after December 16, 2011 .

Submit bids to:

Housing Authority of Henderson 111 South Adams Street Henderson, KY 42420

Attention: Tina Belcher, Administrative Assistant/Procurement

5 The Housing Authority of Henderson reserves the right to reject any or all Bids or to waive any formalities in the bidding.

Housing Authority of Henderson Bobbie W. Jarrett Executive Director

6 INSTRUCTIONS TO BIDDERS

BID FORM CHECK LIST Contract for Purchase of Refrigerators and Ice Maker Kits for AMP 1 and AMP 2

Housing Authority of Henderson 111 South Adams Street Henderson, KY 42420

The undersigned Bidder agrees that he will contract with the Housing Authority of Henderson to provide all necessary materials listed in the contract in the manner and time therein prescribed, and that he will take in full payment the amount set forth hereon.

THE FOLLOWING DOCUMENTS ARE REQUIRED WITH SUBMISSION OF THIS BID: a. Detailed Specifications of Materials (see example page 3-4) b. Equal Opportunity Employer – signed (see page 8) c. Certifications and Representations of Offerors –signed (see page 11-12) d. Non-Collusion Affidavit – signed (see page 18) e. Bid Form – Signed (see page 19-20)

ENVELOPE REQUIREMEMTS a. Bidder’s Name and Address on outside of envelope b. Bid envelope marked – Bid Documents for Refrigerators for AMP 1 and AMP 2 c. Date and Time of Bid

FACTORS TO BE CONSIDERED IN AWARD OF THIS CONTRACT, NOT NECESSARILY IN ORDER OF IMPORTANCE, SHALL INCLUDE BUT NOT NECESSARILY LIMITED TO THE FOLLOWING: 1. Bid price 2. Quality of product

7 PROHIBITION AGAINST CONFLICTS OF INTEREST, GRATUITIES, KICKBACKS, AND USE OF CONFIDENTIAL INFORMATION

Kentucky law prohibits conflicts of interest, gratuities and kickbacks, and the use of confidential information with regard to any public contract or a solicitation or proposal thereof. The prohibitions are set forth in KRS 45A.45 which provides:

A. It shall be a breach of ethical standards for any employee with procurement authority to participate directly in any proceeding or application; request for ruling or other determination; claim or controversy; or other particular matter pertaining to any contract, or subcontract, and any solicitation or proposal therefore, in which to his knowledge:

1. He, or any member of his immediate family, has a financial interest therein; or

2. A business or organization in which he or any member of his immediate family has a financial interest as an officer, director, trustee, partner, or employee, is a party; or

3. Any other person, business, or organization with whom he or any member of his immediate family is negotiating or has an arrangement concerning prospective employment is a party. Direct or indirect participation shall include but not be limited to involvement through decision, approval, disapproval, recommendation, preparation of any part of a purchase request, influencing the content of any specification or purchase standard, rendering of advice, investigation, auditing, or in any other advisory capacity.

B. It shall be a breach of ethical standards for any person to offer, give, or agree to give any employee or former employee, or for any employee or former employee to solicit, demand, accept, or agree to accept from another person, a gratuity or an offer of employment, in connection with any decision, approval, disapproval, recommendation, preparation of any part of a purchase request, influencing the content of any specification or purchase standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any proceeding or application, request for ruling or other determination, claim or controversy, or other particular matter, pertaining to any contract or subcontract and any solicitation or proposal therefore.

C. It is a breach of ethical standards for any payment, gratuity, or offer of employment to be made by or on behalf of a subcontractor under a contract to the prime contractor or higher tier subcontractor or any person associated therewith, as an inducement for the award of a subcontract or order.

D. The prohibition against conflicts of interest and gratuities and kickbacks shall be conspicuously set forth in every local public agency written contract and solicitation therefore.

E. It shall be a breach of ethical standards for any public employee or former employee knowingly to use confidential information for his actual or anticipated personal gain, or the actual or anticipated personal gain of any other person (Enact. Acts 1978, ch. 110, S 92, effective January 1, 1980; 1980, ch. 250, S 16, effective April 9, 1980).

Violation of the statute may result in a fine and/or imprisonment under the provisions of KRS 45A.990.

8 Equal Employment Opportunity Ref. form-HUD 5370 (12/01) Page 14 of 21 Note This is a segment of the Equal Employment Opportunity portion taken from form HUD-5370 (12/2001) ref. Handbooks 7417.1 & 7485.3G, No. 39 and intended for reference only (a) The Contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, or handicap.

(b) The Contractor shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, national origin, or handicap. Such action shall include, but not be limited, to (1) employment, (2) upgrading, (3) demotion, (4) transfer, (5) recruitment or recruitment advertising, (6) layoff or termination, (7) rates of pay or other forms of compensation, and (8) selection for training, including apprenticeship. (c) The Contractor shall post in conspicuous places available to employees and applicants for employment the notices to be provided by the Contracting Officer that explain this clause.

(d) The Contractor shall comply with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, as amended, and by rules regulations, and orders of the Secretary of Labor, or pursuant thereto.

(e) In the event of a determination that the Contractor is not in compliance with this clause or any rule, regulation, or order of the Secretary of Labor, this contract may be canceled, terminated, or suspended in whole or in part, and the Contractor may be declared ineligible for further Government contracts, or Federally assisted contracts under the procedures authorized in Executive Order 11246, as amended. In addition, sanctions may be imposed and remedies invoked against the Contractor as provided in Executive Order 11246, as amended, the rule, regulations, and orders of the Secretary of Labor, or as otherwise provided by law. (f) The Contractor shall include the terms and conditions of this clause in every subcontract or purchase order unless exempted by the rules, regulations, or orders of the Secretary of Labor issued under Executive Order 11246, as amended so that these terms and condition will be binding upon each subcontractor or vender.

______Company Name/Authorized Signature Ref. form-HUD 5370 (12/01)

9 10 11 12 13 14 15 16 FORM OF NON-COLLUSIVE AFFIDAVIT

State of )

County of )

, being first duly sworn, deposes and says:

That he is (Partner or officer of the firm of) the party making the foregoing proposal or Bid, that such proposal or Bid is genuine and not-collusive or sham; that said Bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any Bidder or person, to put in a sham Bid or to refrain from bidding, and has not in any manner directly or indirectly, sought by agreement or collusion, or communication or conference, with any person, to fix the Bid price of affiant or of any other Bidder, or to fix any overhead, profit or cost element of said Bid price, or of that of any other Bidder, or to secure any advantage against the Housing Authority of Henderson or any person interested in the proposed contract; and that all statements in said proposal or Bid are true.

Signature of:

Bidder, if the Bidder is an individual : ______

Partner, if the Bidder is a partnership______

Officer, if the Bidder is a corporation______

Subscribed and sworn to before me this day of , 2012

My commission expires , 20___.

Notary Public______

17 BID FORM

TO: Housing Authority of Henderson 111 South Adams Street Henderson, KY 42420

FROM: ______Name of Bidder

______Address

______Telephone and Fax Number

FOR: Refrigerators for: Housing Authority of Henderson Henderson, KY 42420 AMP 1 and AMP 2

NOTES TO BIDDERS

A. Submit signed bid with all required materials to have a complete and correct bid.

B. Bid Opening Date: January 17, 2012 Bid Opening Time: 2:00 p.m..

C. The Supplier shall assure that all Refrigerators for AMP 1 and AMP 2 are delivered to the specified locations at the Housing Authority of Henderson and by the dates established by the Housing Authority of Henderson. Bid Amounts to include Shipping and Delivery Costs.

------Ladies and Gentlemen:

The undersigned, having familiarized themselves with the local conditions affecting the cost of the work and with the Bid Documents, hereby submit the following bid:

18 BASE BID 1

For Refrigerators for AMP 1, as specified in this packet of Bid Documents, for the lump sum:

Dollars and ______cents

BASE BID 2

For Refrigerators for AMP 2, as specified in this packet of Bid Documents, for the lump sum:

Dollars and ______cents

TOTAL BID ______Dollars and ______cents

($______).

The bidder hereby certifies that the information contained in these certifications and representations is accurate, complete, and current.

(Signature and Date)

(Typed or Printed Name)

(Title)

(Company Name)

(Company Address)

SAMPLE CONTRACT TO PURCHASE REFRIGERATORS FOR AMP 1 and AMP 2 HOUSING AUTHORITY APARTMENTS

THIS AGREEMENT made this ______by and between ______, Partnership, Proprietorship, or Joint Venture, organized and existing under the Laws of the COMMONWEALTH OF KENTUCKY , thereinafter called the "Contractor"; and the Housing Authority of Henderson, Kentucky , hereinafter called the "Local Housing Authority".

WITNESSETH, that the Contractor and the Local Housing Authority for the consideration stated herein mutually agree as follows:

ARTICLE I, STATEMENT OF WORK: The Contractor shall furnish all equipment/materials in strict accordance with the Bid and Contract Documents packet.

ARTICLE II, THE CONTRACT PRICE: The Housing Authority of Henderson shall pay the Contractor for the performance of the Contract, in current funds, subject to additions and deductions, the sum of ______.

ARTICLE III, THE CONTRACT: The Contract shall consist of this packet of Bid and Contract Documents.

ARTICLE IV, WORK PERFORMANCE: In the event of unsatisfactory performance by the Contractor as determined by the Maintenance Supervisor, this contract can be terminated in five (5)

20 calendar days.

IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed in two (2) original counterparts as of the day and year first above written.

21 CONTRACTOR: ______

Federal Tax Identification Number: ______

Attest:

By: ______By:______(Print Name) (Print Name)

______(Sign Name) (Sign Name)

Title:______Title:______

Date:______2012

By:______By:______(Print Name) (Print Name)

______(Sign Name) (Sign Name)

Title:______Title:______

Date:______2012