BIA Board of Director Meeting Minutes

BIA Board of Director Meeting Minutes July 15, 2016, 7:30 a.m. Kroger Brookhaven Community Room, 3871 Peachtree Road, Atlanta, GA 30319

Board Members present: Kevin Miller, Jennifer Langley, Taryn Bowman, Andrew Hamilton, Kelly Mandy, Zennie Lynch, Michael Robertson.

Board Members absent: Terica Scott, Ed Lindsey, Danielle Trost

Call to order by Langley, 7:37 a.m.

True North Report - Tom Draffin

Certificate of Occupancy - July 18.

Added HVAC Dampers, 2 sets water filtration, landlord installed all new HVAC. Plumbing changes unexpected, new water fountains, and other improvements that were not anticipated.

Report for GA DOE allows for 3MS600 series laminate for windows. Need to increase the promissory note from $160,000 to $185,000. $2,000 additional interest payment which matures in 3 years. No additional expenses expected.

Motion to approve the additional $25,000 (window laminate, trees, increased cost for HVAC dampers and cost for water fountain installation) in expenses incurred by True North. Made by: Robertson Second: Bowen Approved

Leland cyprus trees are required by GA DOE. Deferred to October due to best season to plant. Trees Atlanta will buy one match one. Carol Simpson with Simpson Ashe will donate some. Lowes has agreed to sell them to BIA at $3/tree for one gallon.

Car pool will be basic at first and move to higher tech process. Build out is being completed.

Line of Credit update - Lynch

Private Bank - closed the credit line on Tuesday, July 12, 2016. True North - roughly $200,000 owed to them for build out of Campus Drive location. Prestige- roughly $45,000 owed to them for services and some teacher salary.

Motion to approve the line of credit - prime plus 1 (approx. 4.5%), $250,000 line of credit, 12 months. Made by: Lynch Second: Hamilton Approved

Motion to close the account at Iberia Bank. Made by: Robertson Second: Bowman Approved

FF&E Financing - Baypoint Capital/ Kingsbridge Holdings- Lynch Hamilton and committee did a fantastic job in lining up all of the vendors. Many said they had no problems providing financing, but 8 of them came back without a financing option. Prestige connected BIA with Baypoint Capital and negotiating financing at 12% interest.

Furniture ordered and will be delivered. $233,000 total FF&E expense, plus $130,000 for technology. Payroll, rent, utilities, expenses - 45 days out in operating expenses is $440,000 and money from the state will be $460,000. Unknowns are utility expenses, but some are fixed expenses such as Comcast and others.

Motion to approve the line of credit - prime plus 1 (approx. 4.5%), $250,000 line of credit, 12 months. Made by: Lynch Second: Hamilton Approved

Donations - Langley reported - $25,000 raised for bus donations, with refunds now at $14,000 in donations undetermined. Mattison reported - $40,000 pledges committed to him for June. Taryn Bowen’s parents joined BIA at $5,000.

Special Ed Expenses- Many of the IEP students need one to one para pro support, counseling, and very intense needs updated by Dr. Kimbrel. Need a minimum of 2 additional staff professionals. Can work to revise these IEPs in the future; however autistic children will not be able to be modified. State will eventually pick up some of these costs. October will be a review with the State on actual IEP needs and funding they will provide; but BIA will always have an expense over what the State will provide. Motion to authorize Lynch to enter into agreements with negotiations of Baypoint Captial or other provider for line of credit - to finance FF&E and Technology. Made by: Miller Second: Mandy Abstained: Bowen Approved

Custodial Services- Hamilton

Two RFP responses. American Facility Services and other HEC&A. Janitorial during the day full time and all the cleaning services 5 days/per week. All cleaning supplies included in proposal. Approx. $65,000/year with all services / supplies included. Company will provide back ground checks. 10 month contract. References were checked by the Facilities Committee with multiple schools in Atlanta area.

Motion to approve custodial services proposal with American Facility Services and authorize Hamilton to secure their services. Made by: Robertson Second: Lynch Approved

Insurance - D&O - Lynch Bound policy with Selective Source.

Insurance - P&C - Lynch Bound policy with Selective Source.

Insurance - Worker’s Comp - Lynch Bound policy with Selective Source.

Policies are all within budgeted amounts.

Motion to accept the placement of insurance for D&O, P&C, Worker’s Comp. Made by: Hamilton Second: Mandy Approved

Health Insurance - Mandy

Three firms - ADP, Pritchard & Jerden, and Strong Side. References contacted. ADP dropped due to services provided but not needed. Pritchard & Jerden - recommended by committee. Rob Dornbush - Broker is Brookhaven resident with children in the community. References all great. Due to affordable care act all services/costs are now the same and committee wanted to go with the best most responsive broker.

Teachers will be surveyed to provide their input on benefits they would like and then will work with broker to obtain policy.

Motion to approve moving forward with Pritchard & Jerden. Made by: Lynch Second: Hamilton Approved

Faculty Hiring - Robertson Standing ovation for Dr. Kimbrel for hiring an outstanding group of teachers.

Motion to move into executive session to discuss real estate, personnel matters. Made by: Lynch Second: Bowen Approved

Motion to exit out of executive session Made by: Lynch Second: Mandy Approved

Motion to approve the candidate slate. Made by: Lynch Second: Hamilton Approved

Candidates include: Assistant Principal Tracy Islam Teachers Jasmine Adams Tim Arko James Bridgeforth Tiffany Cook Adriana Carillo Megan Davenport April Dominy Hayley Erck Jacques Etienne Brent Fulton Ashley Jenkins Megan Logue-Rice LaTrice Lyle Nathan Meadows Mary Miller Leah Owen Jackie Schaedel Alina Schmidt Taniesha Sledge Belinda Strother Roselyn Trice Michelle Westmoreland Heather Williams Blair Wood Teacher Aide Jarvis Williams Technology Specialist Derrick Burgess Office Manager Amie Anselm

Parent Student Handbook - Dr. Kimbrel Motion to accept the Parent Student Handbook. Made by: Robertson Second: Lynch Approved

Other Business - Teacher training - all set for training at the school with exception of wi-fi. Hamilton planning to sort out a plan by Monday, July 18th. Friday’s happy hour visits and breakfast and lunch for teachers all provided on donations coordinated by Mattison. Board meeting on July 19th is cancelled. If board meeting is needed then a Special Called Meeting will be scheduled. Next Board meeting is August 4, 2016. 7 pm - location TBD.

Motion to adjourn. Made by: Lynch Second: Miller Approved

Adjournment