Official Proceedings s5

OFFICIAL PROCEEDINGS MARSHALL COUNTY BOARD OF COMMISSIONERS February 15, 2011 9:00 A.M. Marshall County Boardroom

The Pledge of Allegiance was given.

Chairman Kiesow called the meeting to order with the following present: Commissioners Sharon Bring, Gary Kiesow, Kenneth Borowicz, LeRoy Vonasek, Auditor-Treasurer Scott Peters, and Recording Secretary Domita Taus. Commissioner Carlson was absent due to recovery from an accident.

Maurice Knutson was present for Open Forum to discuss buy-out appraisal issues. Mr. Knutson will return to the March 1, 2011 meeting to discuss this further with Irene Wynne and Commissioner Carlson.

Loren Zutz was present for Open Forum to request notification if a Watershed Board member was present at the Board meeting.

The February 15, 2011 meeting agenda was approved with additions. M/S/C – Vonasek, Bring

Debe Walchuk Pembina Trails RC&D Coordinator addressed the Board to provide a RC&D Annual Report and update on current projects.

The Board approved the February 1, 2011 meeting minutes with corrections. M/S/C – Borowicz, Bring

Social Service Director Chris Kujava addressed the Board. Social Services Consultant Jennifer Anderson was present by conference call.

General Business The Board accepted the MA Expansion Implementation Update. M/S/C – Borowicz, Bring

Policy The Board approved the NW8 Waiver Alliance Policy Agreement. M/S/C – Bring, Vonasek

The Board approved the Eldercare Development Partnership Grant Letter-of-Support (Land of the Dancing Sky). M/S/C – Vonasek, Bring

The Board accepted and approved Option #2 amended through June 30, 2011 for Director-Sharing update. M/S/C – Borowicz, Bring

The Board discussed the NACo Prescription Drug Program Update.

Licensing and Contracts Ms. Anderson provided a Home Care Update.

Director’s Administrative Report The Board accepted the Legislative Update. M/S/C – Vonasek, Bring

Authorizations Case Activity, Bills, and Director Actions received Board approval. M/S/C – Borowicz, Bring

The following Commissioner/Committee Reports were shared: Commissioner Meeting/Report Borowicz KaMaR, County Park Board Bring County Park Board, MarKit, Tri-Community Living at Home Block Nurse Grant, Community for Lifetime Video Conference Kiesow Grand Plain Twp Board Meeting Vonasek MarKit, Land of Dancing Sky, Tri-Valley

Solid Waste Manager Don Matz addressed the Board to discuss and get approval on a KaMaR bill for unemployment and severance of $22,086.50. M/S/C – Borowicz, Bring Highway Engineer Lon Aune addressed the Board.

Mr. Aune and Assistant County Engineer Rodney Teigen updated the Board on motor graders and discussed backhoe quotes.

RESOLUTION 02-15-01 WHEREAS, the following gross bids were received for one (1) hydraulic excavator with specified full rotation thumb:

Zeigler, INC………………………$110,450.00 RDO Equipment Co……………$126,620.09

AND WHEREAS, the bid of Zeigler, Inc in the amount of $110,450.00 has been determined to be the best bid based on the initial price, minus trade-in value of $35,000.00.

AND WHEREAS, Marshall County will be trading a CAT 315 BL excavator S/N 3W02218 toward the purchase of the previously leased machine.

NOW THEREFORE, be it resolved that the bid of Zeigler, Inc. be accepted for furnishing one (1) hydraulic excavator with specified additions, and the County Highway Engineer be authorized to enter into a corresponding contract. M/S/C – Vonasek, Borowicz

RESOLUTION 02-15-02 WHEREAS, the following quotes were received for the purchase of one (1) ½Ton, 4x4 pickup and one (1) 3/4 Ton 4x4 pickup from the Department of Natural Resources:

½Ton 2006 GMC 1500………$9,500.00 ¾ Ton 2003 Ford……………..$7,700.00

AND WHEREAS the quote of the Minnesota Department of Natural Resources for $17,200.00 has been determined to be the best quote.

NOW THEREFORE, be it resolved that the quote of the MN DNR be accepted for the furnishing of one (1) ½Ton 4x4 and one (1) 4x4 ¾Ton pickup and the County Highway Engineer be authorized to purchase one (1) ½Ton 4x4 and one (1) 4x4 ¾Ton pickup for $17,200.00. M/S/C – Borowicz, Bring

RESOLUTION 02-15-03 Authorization to Advertise for Bids SP 45-090-02 BE IT RESOLVED, that the County Auditor be authorized to call for bids for:

SP 45-090-02 – Steve Holmes Memorial Bike Path- Middle River. MN

BE IT FURTHER RESOLVED, that the County Auditor be authorized to set the time and date for receiving bids to comply with existing publication laws. M/S/C – Borowicz, Bring

Mr. Aune updated the Board on the 5-Year Road & Bridge Plan Meeting on March 31, 2011 at 5:30 p.m. at the Newfolden Community Center and County Road 6 Right of Way Meeting on March 15, 2011 at 2:00 p.m. at the Newfolden Community Center.

James Bergman, Oslo, addressed the Board to discuss his plans for the Oslo School Building.

The Board recessed for lunch at 12:00 and reconvened at 1:00 p.m.

The Board authorized Auditor-Treasurer Peters to enter the County into an agreement with James Bergman concerning the property transfer of the Oslo School Building pending approval from County Attorney Mike Williams. M/S/C – Bring, Vonasek

The Board discussed a Florian Beach & Water Access Redevelopment Project Grant. Water Plan/Zoning Coordinator Jan Kaspari was present for this discussion. The Board set a public hearing for the grant for March 14th at 7 p.m. Assumption Catholic Church at Florian Church. M/S/C – Bring, Borowicz

RESOLUTION 02-15-03 Per Diems Kenneth Borowicz $300.00 Sharon Bring $120.00 Curtis Carlson $60.00 Gary Kiesow $120.00 LeRoy Vonasek $240.00 Darlene Bates $60.00 Totals $900.00 M/S/C – Vonasek, Bring

RESOLUTION 02-15-04 Payment of Bills BE IT RESOLVED, that after review of the following bills, authorization for payment of the same in the following total amounts, are hereby approved, with a detailed listing kept on file at the Auditor’s office. Auditor bills: January 21, 2011 $106,508.17 January 28, 2011 $87,878.48 January 31, 2011 $10,763.86 February 4, 2011 $115,395.89 February 11, 2011 $13,395.60 Total $333,942.00 Commissioner bills: $444,055.56 M/S/C – Borowicz, Bring

Loren Zutz addressed the Board to request information that had been referenced on documentation the Board recently received from the MST Watershed.

Auditor-Treasurer Scott Peters provided the following items for his report: 1. Oslo School update 2. County Safety Training 3. Motivational Speaker 4. 2011 Tax update 5. Set County Board of Equalization Meeting Time & Date to be Tuesday, June 21, 6 p.m., 2011. M/S/C – Bring, Borowicz 6. AgStar Financial- Excel Dairy Assessment update 7. 5-Year Financial Report 8. Dept of Economic Buy-outs needs approval for appraisal services provided by Rose M. Hoff for Norman & Clay County and Gary Toren for Marshall County. M/S/C – Borowicz, Bring 9. Road user money distribution update. 10. The Board appointed Virginia Kiviaho and Mary Jo Larson the NW Private Industry Council. M/S/C – Bring, Vonasek 11. Delinquent Personal Property and Real Estate Tax-Forfeiture Report

Commissioner Borowicz presented a Thank you from the Stephen Volunteer Fire Department.

Loren Zutz addressed the Board to discuss the letter received from the MST Watershed and to request a hearing regarding all the issues with the Watershed. Mr. Zutz also requested to be notified if Mr. Aune discusses County Ditch 22.

The meeting adjourned at 2:30 p.m. M/S/C – Bring, Vonasek

______CHAIRPERSON, MARSHALL COUNTY BOARD OF COMMISSIONERS

ATTEST: ______

MARSHALL COUNTY AUDITOR-TREASURER OFFICIAL PROCEEDINGS MARSHALL COUNTY BOARD OF COMMISSIONERS February 1, 2011 9:00 A.M. Marshall County Boardroom

The Pledge of Allegiance was given.

Vice-Chairman Carlson called the meeting to order with the following present: Commissioners Sharon Bring, Kenneth Borowicz, LeRoy Vonasek, Curtis Carlson, Auditor-Treasurer Scott Peters, and Recording Secretary Domita Taus.

Emergency Management Director Gary Durand addressed the Board to report that he is currently beginning preparation for spring flooding in the County.

The February 1, 2011 meeting agenda was approved with additions. M/S/C – Borowicz, Bring

Veteran Services Offiers Don Matz addressed the Board and received approval on a VA Enhancement Grant application. M/S/C – Vonasek, Bring

The Board approved the January 18, 2011 meeting minutes with one correction. M/S/C – Bring, Vonasek

The following Commissioner/Committee Reports were shared: Commissioner Meeting/Report Borowicz Extension Meeting Bring Quin Vonasek Watershed, North Valley Hospital Meeting

Public Health Director Gail Larson addressed the Board to provide an annual Public Health Budget Report.

Highway Department Engineer Lon Aune addressed the Board and provided an update on CR #44, township sign reflectivity workshop, and the 5-year plan meeting.

RESOLUTION 02-01-01 WHEREAS, Marshall County Board of Commissioners serves as the ditch authority for several ditch systems within Marshall County, and

WHEREAS; in accordance with Minnesota State Statute 103E.351, Subdivision 1 the ditch authority can authorize the redetermination of benefits and appoint viewers to provide a report, and

WHEREAS, the Marshall County Board of Commissioners serve as the ditch authority of the County Ditch 22 system and feel that the original benefits do not reflect reasonable present day land values and that the benefited areas have changed, and

NOW, THEREFORE, BE IT RESOLVED that the Ditch Authority of County Ditch 22 hereby authorizes the redetermination of benefits for the County Ditch 22 system and authorizes the appointment of three viewers to complete the analysis and preparation of the necessary reports for this redetermination. M/S/C – Bring, Vonasek

The Board discussed early retirement plan options, how it could be utilized with possible cost savings to the County.

The Board expressed their gratitude and commended the workers at the highway department for their diligence with the road plowing services this winter. M/S/C – Borowicz, Bring

Auditor-Treasurer Scott Peters provided the following items for his report: 12. 2010 Budget/Expenditure Report 13. Ditch Report through January 14. Representative Dan Fabian Requests/Acknowledgements 15. MCIT Coverage Review Report 16. Board of Adjustment Renewals for Brad Blawat and Joe Ose 17. County Attorney Coverage 18. Passport changes 19. Early Retirement Incentive Plan 20. HIPAA Training 21. Tax-forfeited property update 22. Oslo School update 23. Flood Buy-out update 24. Correspondence from Jerry Hoffman 25. Correspondence from the Northwest Minnesota Foundation 26. Marshall-Polk and City of Argyle Notices of Wellhead Protection 27. Bureau of Criminal Apprehension agreement for new breathalyzers 28. Grant Adjustment in Flood buy out 29. Update on Tax-forfeited process

Auditor-Treasurer Peters stated that Representative Dan Fabian contacted him to personally thank Engineer Aune for testifying at the legislature for House File #1.

The Board approved to reappoint Brad Blawat and Joe Ose to the Board of Adjustment. M/S/C – Bring, Vonasek

The Board agreed to get information on a joint powers agreement for leasing a tax-forfeited parcel in Section 11 of New Maine Township. M/S/C – Bring, Borowicz

The Board approved to enter into a lease agreement with the Bureau of Criminal Apprehension for new breathalyzers. M/S/C – Bring, Vonasek

The Board approved to appoint Bob Baird as an ex-officio member to the MarKit Committee. M/S/C – Vonasek, Bring

The Board approved to advertise the Marshall County Park in the Explore Minnesota Magazine. M/S/C – Bring, Borowicz

The meeting adjourned at 12:17 p.m. M/S/C – Borowicz, Vonasek

______CHAIRPERSON, MARSHALL COUNTY BOARD OF COMMISSIONERS

ATTEST: ______MARSHALL COUNTY AUDITOR-TREASURER