Byron Basketball Association

Byron Basketball Association September 14, 2015

Present: Lisa Gallagher, Angela Braaten, Chad Bielen, Heidi Snell, Jay Czeczok, Chad DeCook, Kyle Finney, Alex Dearborn, Kip Forsthoffer, Mike Stork

Agenda Item #1: Minutes Action: Members approved the August 17, 2015 minutes were approved as written.

Agenda Item #2: Evaluations Discussion: Evaluations dates are confirmed (October 19 at BHS from 6-9 p.m. and October 24th at BMS from 8-noon. Kyle Finney has arranged for four high school coaches as well as a senior player from the boys and girl’s teams to help. An email will be sent prior to the evaluations that indicates that they are closed evaluations, to arrive 15 minutes early, and new players will be able to try on a size for a uniform.

Agenda Item #3: Tournaments Tournament dates are confirmed for the following dates: December 5th at BMS (all day); BHS (afternoon) for grades 4, 5, 6 girls and 6th boys December 6th at BHS (all day); BMS (all day) for grades 4 & 5 boys

February 20 at BMHS for 4 & 5 boys February 21 at BMS 4, 5, 6 girls and 6th boys

Tournament assignments:  Mike Stork will update the following information on the tournament flyer: o Contact information on the flyer will be updated to reflect Chad DeCook’s name. o No all- star or renegade teams will also be added. o Gate fee will be $6 for adults, $4 for kids and senior citizens. o Entry fee will be $200.  Alex Dearborn will upload the flyer to the SEMN Google site.  Jay Czecok will upload the flyer to the BBA website.

Agenda Item #4: Apparel Discussion: Alex Dearborn explored ordering options from Rambow. Orders can be done online with an option to send the entire order to one person. Members noted that there is a good variety of apparel to choose from. Action: Members agreed to move forward with using this company and have Alex explore getting a baseball cap and having some generic looking Byron Bears (without other words) apparel. Heidi Snell agreed to have all orders shipped to her house and will determine a distribution plan.

Agenda Item #5: 10,000 Shot Club Recognition Discussion: To date 37 completed calendars have been turned in for the 10,000 shot club. There are a few outstanding ones that need follow up. There will be 2 choices of sweatshirts (one with camo print and one solid print). Action: Jay Czecok will send an email reminder to those that have not turned in their forms yet.

Agenda Item #5: Donations Discussion: Members agreed that a communication should be sent to previous donors to see if they are interested in donating again this year. Action: Chad DeCook will facilitate getting the letter sent out. Agenda Item #6: Coaches Meeting Discussion: The coaches meeting will be scheduled for October 26th at 7:00 p.m. Action: Chad Bielen will work on a draft agenda.

Agenda Item #7: Grade Manager Expectations Discussion: Members discussed the role of the grade manager. Action: Due to time constraints, members were asked to email Angela Braaten before the next meeting their top three expectations of the grade manager role.

Agenda Item #8: Pictures Discussion: Lisa Gallagher reported that November dates are available for pictures. The photographer prefers to use the high school due to better lighting. Action: Due to not having all uniforms in November, Lisa Gallagher will follow-up to see what December dates are available.

Agenda Item #9: Practice Schedule Discussion: Jay Czecek has been entering dates into the website for practices. Members discussed the current draft from the school and voice their concerns with late practice times. K Action: Kyle Finney will talk with the Community Education Director about the scheduling changes/fees as well as review if there is any possibility to reserve gyms from 6-8 p.m. and then add teams to them.

Agenda Item #10: Background Checks Discussion: Background checks are in progress currently. If any issues arise, the Board has agreed to deal with those issues on a case by case basis. Action: No further follow-up this time.

Next Meetings: Monday, October 12, 2015 at 7:00 p.m. in Kyle Finney’s classroom (BMS).

Minutes prepared by: ______Angela Braaten, BBA Secretary

Minutes approve by: ______Lisa Gallagher, BBA President