1. Facility Booking Request Form

Please complete the facility booking request form if you wish to hire ALC facilities for meetings, conferences or functions of one day or more and hand in to Reception or email to: [email protected]. Contact the Business Manager to discuss fees. Contact information Request from Contact person Contact details Address Phone Fax Email N.B. Changes/cancellations must be informed to ALC reception one week prior to event, particularly for meal bookings Event Type Meeting Function Activity Conference Other Group ALC LCA Other church Other organisation Name of event Date/s Hours of use From to Actual starting time Send invoice to Agenda/notices If applicable, please attach copies to be placed on ALC notice boards and in Reception Attachment Details/comments Venue and facilities required Venue/s Lecture room 1 (Seats 21) Lecture room 3 (Seats 40) Lecture room 4 (Seats 40) Seminar room 1 (Seats 12) Seminar room 2 (Seats 12) Chapel (Seats 80) Refectory (Seats 100) Student centre (Seats 60) Boardroom (Seats 12) Equipment White board A white board, markers and eraser on a portable stand Data projector A projector used to project PowerPoint, videos (DVD) or computer desktop to a large surface Laptop Used to connect to the data projector for the use of the desktop or PowerPoint Microphone and Sound A microphone and speakers are supplied in order to project the speaker’s System voice to a large group. Also gives the ability to use a laptop, MP3 player or CD player to play music. Sound system Gives the ability to use a laptop, MP3 player or CD player to play music. DVD Player Requires data projector and sound system. Allows DVDs to be played on a data projector ICT assistance ICT Department to assist you in setting up equipment. Charges for this service may apply. Internet access Allows access to the internet for either the presenter or guests (Not available in all venues) Other requirements/comments Parking Required Yes No If required, number of permits: Catering Required Yes No To arrange catering, please provide details on the Catering request form. Authorisation of contact person All information given to support this request, to the best of my knowledge, is correct Type name for electronic submission Name/Signature Date Business office use only Booking confirmation Venue available Yes No Comments Catering available Yes No Comments

C472 Approved: 18/04/2017 Page 1 of 2 Australian Lutheran College Equipment available Yes No Comments ICT staff available Yes No Comments Parking available Yes No Comments Booking approved Yes No Comments Cost due Facilities $ Catering $ ICT $ Booking confirmed Yes Date Comments Payment received Yes Date Receipt no. No Comments Booking processed ALC lecture room calendar Updated Date If conflicting booking, changes advised to Yes Date pertinent staff/students Details Cards/permits issued Parking permits Date Visitor card/s Date Name tags Date Room/s set up Yes Date Appropriate staff notified, if required Adjustments required Yes No Maintenance & ICT contacted Date Security Security arrangements set up Date Contact person advised Date Other processes required

C472 Approved: 18/04/2017 Page 2 of 2 Australian Lutheran College