University of Nottingham

Graduate School Building Experience and Skills Travel Scholarships (BESTS)

Check list to be completed by the applicant and attached to the form before the form is submitted.

INCOMPLETE FORMS WILL BE RETURNED TO YOU together with this sheet with the relevant area highlighted. This will need to be rectified before returning the form.

ITEM ON FORM Please tick when you have checked

Have you indicated whether you have already received a BESTS before? You are not eligible for another BESTS if you have already received one.

Have you given itemised details of costs? (eg travel, accommodation etc)

Are quotes/documentation attached to confirm the costs that you have requested? These can either be in paper format or as an electronic attachment.

Have you checked that you are requesting the full costs of your placement? The maximum you can claim is £3000.

If your costs are more than this have you secured extra funding from elsewhere? If you have secured other funding, have you got an electronic confirmation of this to attach to your submission?

If you have secured funding from your School, do you have the agreement of the Head of School (you will need to attachment an email with their agreement to your submission)?

Have you given the name of your Finance Contact/School Manager?

Have you attached confirmation from your placement host that they are happy for you to visit them?

Do you have an email from your supervisor/PI that supports your application? Graduate School Building Experience and Skills Travel Scholarships (BESTS)

Please read accompanying notes before completing the form

Office Use Reference Decision: Yes No Conditional only: number

1 PERSONAL DETAILS

Surname Title Mr Miss

Ms Dr Forenames

Please make sure the following details are completed as fully as possible as we will use this information to contact you with the result of your application.

School Division or Department Faculty

Location

(e.g. Jubilee Campus, University Park, Nottingham City Hospital, Ningbo Campus) If applicable Taught Doctorate Degree for which PhD currently MPhil if it will be upgraded to a PhD (Upgrade date ...... ) registered DM Other degree: (please state) If applicable Please confirm that you are a level 4 Research Staff Yes Not applicable E-mail address

Have you received a BESTS before? Yes No 2 VISIT DETAILS

Placement Details

Anticipated Start/End Date(s) Location (town/country) Please confirm that your placement and the claims for reimbursement will be completed before entering your thesis-pending period or the end of your employment with the University

Please indicate whether you are Full-time or Part-time

Brief summary of the benefits that will be derived from your planned visit. Please give specific details of why this scholarship would be of value to you. (No more than 1000 words in total).

Why do you wish to be awarded a BESTS?

What do you anticipate the benefits of your placement will be?

What activities do you plan to undertake during your placement?

How will you reflect on the learning from the placement? (In addition to the 1,000 word report you must provide after return from the placement)

Please continue on separate sheet if necessary 3 RESOURCES REQUIRED FOR THE VISIT

What is your source of funding UK Research Council School Industry Self-funded for your degree course or research employment? Other please specify ......

Please give below details of the total cost of your proposed visit, COST (£) indicating the source of the information and a full itemised list as necessary. Please attach copies of all quotes/documentation.

Travel

Accommodation

Subsistence

Insurance (Please note, travel should be booked using the University n/a n/a booking system. Travel booked this way will automatically be covered by the University business travel insurance) Any other expenses (please specify)

Total cost of the visit £

Total requested from BESTS fund £

Balance (source outlined below) £

Additional funding secured if appropriate:

Support from sources external to the University (please give details)

Contribution by funding body (including Research Councils)

Contribution from the School/Department

School/Department's Declaration

I agree that this School/Department will make the financial contribution as shown above.

Name (BLOCK CAPITALS) ...... (Head of School/Department)

Contact details ...... Date ......

Personal contribution by applicant 4 DECLARATIONS

Applicant's Declaration

I understand that if awarded a grant I shall be required to write a brief reflective report (1,000 words) on the visit and provide an account of expenditure together with photocopies of relevant receipts. This must be within 4 weeks of the end of the placement.

I have read these conditions and agree to abide by them and any other conditions attached to any grant offered and accepted as a result of this application.

Name (BLOCK CAPITALS) ......

Contact details ......

Finance Contact/School Manager

Please provide the name of the person in your School who should be notified about the project code should the application be successful.

Delays may occur if this name is not available if an award is made.

Name (BLOCK CAPITALS) ......

School ......

Cost Centre ......

PLEASE EMAIL YOUR: 1. COMPLETED APPLICATION 2. QUOTES FOR COSTS 3. EVIDENCE THAT YOUR HOST SUPPORTS YOUR VISIT 4. ANY EVIDENCE OF OTHER FUNDING 5. AN EMAIL FROM YOUR SUPERVISOR OR PI THAT CONTAINS THE COMPLETED STATEMENT OF SUPPORT (SEE NEXT PAGE OF THIS DOCUMENT). IF YOUR SUPERVISOR OR PI WOULD PREFER YOU NOT TO SEE THIS THEN THEY WILL NEED TO FORWARD ALL OF THIS INFORMATION ON YOUR BEHALF

YOU MUST RETURN ALL OF THIS INFORMATION AS ONE PACKAGE (DO NOT EMAIL THEM SEPERATELY) TO [email protected] Graduate School BESTS Prize Statement of Support from Supervisor/PI

Name of applicant:

Name of supervisor/PI:

Please comment, with details, on each of the criteria listed. Please continue on a separate sheet. The candidate will be disadvantaged if FULL details are not provided

Quality of applicant

Expected benefits of the placement to you/your research group/the University.

Expected benefit of the visit for the applicant Please comment on the standing of the host organisation in their field or sector

Please assess the merits of the planned activities of the visit.

I fully support this application

Signed (Supervisor/PI) ...... Date ...... (Signature not required if sent from supervisor’s/PI’s email account)

THIS STATEMENT OF SUPPORT SHOULD BE RETURNED BY THE APPLICANT WITH ALL THEIR OTHER EVIDENCE (E.G. QUOTES, EVIDENCE OF OTHER FUNDING) TO [email protected]

IF YOU WOULD PREFER THE APPLICANT NOT TO SEE THIS STATEMENT OF SUPPORT THEN YOU SHOULD FORWARD THE STATEMENT OF SUPPORT AND THE REST OF THE APPLICATION PACKAGE ON THEIR BEHALF Graduate School BESTS Prize

(For information)

Application marking scheme

Questions as they appear on the application form Points allocated Section 1 – Personal Details Already received BESTS? Return to student as not eligible Section 2 – Visit Details Placement details – Host at UoN Ningbo or Malaysia campuses Return to student as not eligible Why do you wish to be awarded a BESTS? (maximum 5 points) What do you anticipate the benefits of your placement will be? (maximum 6 points) What activities do you plan to undertake during your placement? (maximum 6 points)

How will you reflect on the learning? (maximum 3 points)

Section 3 Resources Required for the Visit The RDM to comment on the appropriateness of the proposed costs submitted, eg transport costs too high or length of stay too long.

Balance to be funded if application request more than £3000: Form to be returned if funds not available

RDM to comment on the sources of the balance funding. Statement of support from supervisor/PI Quality of student. (maximum 5 points) Expected benefits of the placement to you/your research group/the University. (maximum 4 points) Expected benefit of the visit for the applicant. (maximum 5 points) Please comment on the standing of the host organisation in their field or sector (maximum 2 points) Please assess the merits of the planned activities of the visit. (maximum 4 points)