Purpose of the Practical Training Logbook

ICB Bookkeeper Learnership

PRACTICAL TRAINING LOGBOOK

Name of Learner:

Reference Number:

Purpose of the Practical Training Logbook:

To make the assessment process more manageable for both the Learner and the Supervisor, all the units (learning outcomes) and assessment criteria have been included in this Logbook. It is to be completed by the Learner, and is vital to the assessment process as it indicates the progress the learner is making towards meeting all the assessment criteria. After completing each section (unit) of this Logbook, the Learner will be ready to be assessed against all the outcomes for that unit and will be deemed competent (C) or not yet competent (NYC) by the Assessor. The Logbook contains exactly the same tasks, questions and assessment criteria as the Assessment Record that will be completed by the Assessor during each assessment session.

This blank Logbook must be split up and filed in the front of every section (unit) of the learner’s Portfolio of Evidence. Then (in stages during the year) the Learner must complete the ‘PoE Reference’ column, fill in the timing and completion dates in the ‘Completed’ column and then file the supporting evidence for each section.

Registered ICB Bookkeeper Learnership Page 1 of 24 ICB Asssessment Record

Definitive Training Solutions Learner: Samantha Taylor Supervisor: John Blignaut Assessor: John Blignaut Portfolio of Evidence (Training Record):

The Learner's Training Record (Portfolio of Evidence) will therefore consist of several lever arch files and will include the following: 1. Learner’s Quarterly Reports – four formal reports in MS Word format 2. Practical Training Logbook – split into 21 sections - one per unit 3. Documentary evidence for each unit – e.g. reports, print-outs, statements, summaries, letters, memos, projects, etc It will also include the following ICB forms: 4. Examinations Report form 5. Courses and Seminars Attended form 6. Employment Record form/s 7. Diary form/s – optional - only if required by the Supervisor to supplement 1 and 2 above 8. Review form/s – alternatively the company’s own performance appraisal form can be used

Responsibilities:

The Learner is responsible for completing and filing all aspects of his Portfolio of Evidence (Training Record) except the Review form/s.

The Supervisor is responsible for completing the Review form and providing the learner with a copy.

The Assessor is responsible for completing the Assessment Record in stages and providing the Learner with copies.

Definitive Training Solutions Learner: Samantha Taylor Supervisor: John Blignaut Assessor: John Blignaut Contents of the Practical Training Logbook: Unit 1 Understand and prepare extended trial balances for sole traders, partnerships and companies Unit 2 Understand and prepare financial statements for sole traders, partnerships and companies Unit 3 Reconcile the balances of control accounts with total debtors and creditors Unit 4 Reconcile the cash book and bank account with periodic bank statements Unit 5 Account for Value Added Tax (VAT) Unit 6 Process payments for salaries and wages Unit 7 Record transactions and prepare financial statements for unincorporated associations Unit 8 Explain and apply various theories of management Unit 9 Explain the need for and use of objectives in organisations Unit 10 Explain the management process Unit 11 Understand the importance of good communication Unit 12 Explain the staff development and training function Unit 13 Explain how management can motivate and co-ordinate staff Unit 14 Understand theoretical aspects of communication Unit 15 Understand how and be able to use various forms of written communication Unit 16 Use oral communication appropriately and effectively Unit 17 Understand the law governing taxation in South Africa Unit 18 Determine the normal tax payable by a taxpayer Unit 19 Understand the procedure required by Sars for preparing tax computations and lodging tax returns Unit 20 Understand the principles of fringe benefit taxation Unit 21 Understand the principles of the taxation of benefits on retirement, death and resignation

Definitive Training Solutions Learner: Samantha Taylor Supervisor: John Blignaut Assessor: John Blignaut Unit 1 Understand and prepare extended trial balances for sole traders, partnerships and limited companies

Instructions to the Learner Produce three consecutive documentations to enable the Assessor to evaluate your evidence for preparing the extended trial balance for each of the tasks listed below.

Tasks Portfolio of Timing and Evidence Completion Date Reference Periodic closing off and balancing of all accounts in the subsidiary books of account and the Ledger An extended Trial Balance is prepared from ledger accounts at the end of a quarter, half year or annual trading period Errors identified in compiling the Trial Balance are located to their source

Identified errors are journalised and corrections made to rectify the Trial Balance

UNIT COMPLETED

DATE, TIME AND VENUE FOR ASSESSMENT SESSION

Definitive Training Solutions Learner: Samantha Taylor Supervisor: John Blignaut Assessor: John Blignaut Unit 2 Understand and prepare financial statements for sole traders, partnerships and companies

Instructions to the Learner Produce three consecutive documentations to enable the Assessor to evaluate your evidence for the preparing the final accounts for each of the tasks listed below.

Tasks Portfolio of Timing and Evidence Completion Date Reference Entries are made to reflect the writing off of bad debts

A provision is set up in order to provide for doubtful debts

A closing stock valuation is made which makes appropriate allowances for shrinkage

Entries are made for owners’ drawings or shareholders’ dividends

Assets are appraised and re-valued with entries made to reflect this

Entries are made for prepayments and accruals

Balances from the ledger are transferred to the Trading and Profit and Loss Account

An Income Statement is prepared with the Balance Sheet

UNIT COMPLETED

Definitive Training Solutions Learner: Samantha Taylor Supervisor: John Blignaut Assessor: John Blignaut Unit 3 Reconcile the balances of control accounts with total debtors and total creditors

Instructions to the Learner Produce three consecutive documentations to enable the Assessor to evaluate your evidence for the reconciling of debtors and creditors control accounts for each of the tasks listed below.

Tasks Portfolio of Timing and Evidence Completion Date Reference Data is collected from relevant sources in order to compile debtors control (sales ledger control) and creditors control (purchase ledger control) accounts

Control account balances are reconciled with the schedule of debtors and creditors extracted from the sales and purchase ledgers (debtors and creditors ledgers)

Answer the following question:

Portfolio of Timing and Question Evidence Completion Date Reference What is the function of the debtors and creditors control accounts?

UNIT COMPLETED

Definitive Training Solutions Learner: Samantha Taylor Supervisor: John Blignaut Assessor: John Blignaut Unit 4 Reconcile the cash book and bank account with periodic bank statements

Instructions to the Learner Produce three consecutive documentations to enable the Assessor to evaluate your evidence for the reconciliation of the bank statement with the cash book and bank account for each of the tasks listed below:

Tasks Portfolio of Timing and Evidence Completion Date Reference A reconciliation is made for bank charges, interest paid and received, debit orders and electronic transfers, post-dated, dishonoured and stale cheques

Cash book or supplementary cash book entries are made to update the ledger

A bank reconciliation is drawn up and reconciles

UNIT COMPLETED

Definitive Training Solutions Learner: Samantha Taylor Supervisor: John Blignaut Assessor: John Blignaut Unit 5 Account for Value Added Tax (VAT)

Instructions to the Assessor Produce three consecutive documentations to enable the Assessor to evaluate your evidence to account for VAT for each of the tasks listed below:

Tasks Portfolio of Timing and Evidence Completion Date Reference Entries for VAT are made in the cash book for purchases of goods for resale, for expenses incurred in the running of a business and for the purchases of assets

Entries for VAT are made in the cash book for sale of goods or services and for the sale of assets

Invoices for cash or credit sales of items subject to VAT are constructed with VAT calculated and presented in a manner which complies with the relevant current Sars regulations VAT is accounted for in a timely manner on the VAT 201 return in order to effect payment to Sars by the due date

UNIT COMPLETED

Definitive Training Solutions Learner: Samantha Taylor Supervisor: John Blignaut Assessor: John Blignaut Unit 6 Process payments of salaries and wages

Instructions to the Learner Produce three consecutive documentations to enable the Assessor to evaluate your evidence for the processing of payments for salaries and wages for each of the tasks listed below:

Tasks Portfolio of Timing and Evidence Completion Date Reference Data is collected from a range of sources for the purpose of the payment of wages

Deductions are made from gross pay for employees’ statutory or voluntary contributions

Calculations are made and processed for employers’ statutory or contractual contributions

Entries are made in the wages/salaries journals, the ledger and the employer’s contributions records to reflect gross pay, deductions and payments

Salaries are paid monthly and wages weekly in a timely manner and are accompanied by a payslip with information presented in appropriate form Entries are made as appropriate for unclaimed wages and wages paid in advance

Entries are made in the appropriate records for Skills Development Levies

UNIT COMPLETED

Definitive Training Solutions Learner: Samantha Taylor Supervisor: John Blignaut Assessor: John Blignaut Unit 7 Record transactions and prepare financial statements for unincorporated associations

Instructions to the Learner Produce three consecutive documentations to enable the Assessor to evaluate your evidence for recording and preparing of financial statements for unincorporated associations for each of the tasks listed below:

Tasks Portfolio of Timing and Evidence Completion Date Reference Transactions are entered in the books of account in accordance with convention Balances from the ledger are entered in the Receipts and Payments Statement The Income and Expenditure Statement is prepared and presented in accordance with convention

UNIT COMPLETED

Definitive Training Solutions Learner: Samantha Taylor Supervisor: John Blignaut Assessor: John Blignaut Unit 8 Explain and apply various theories of management

Instructions to the Learner Answer the following questions:

Questions Portfolio of Timing and Evidence Completion Date Reference Explain some theories and practices of the early pioneers of scientific management

Explain the practice of the human relations and the behavioural management approaches to management as developed by some theorists? Give an overview of current thinking relating to organisational behaviours

UNIT COMPLETED

Definitive Training Solutions Learner: Samantha Taylor Supervisor: John Blignaut Assessor: John Blignaut Unit 9 Explain the need for and use of objectives in organisations

Questions Portfolio of Timing and Evidence Completion Date Reference Why is it important for owners and senior management to set clear objectives for the enterprise? How are objectives are used to co-ordinate activity, measure performance and to make managers accountable for their results and those of their teams?

UNIT COMPLETED

Definitive Training Solutions Learner: Samantha Taylor Supervisor: John Blignaut Assessor: John Blignaut Unit 10 Explain the management process

Questions Portfolio of Timing and Evidence Completion Date Reference Provide an overview of the planning process, from strategic through tactical to detailed action planning Identify and explain the practical decision-making that takes place at various levels when formulating plans and also the various factors which influence those decisions Explain different ways in which activities can be organised and managed to achieve objectives Explain how managers prioritise objectives and allocate time to tasks

Define leadership and explain its role in managing and motivating people

Provide an overview of the contributions of some leading leadership theorists

Explain how budgets are used to control activity and their importance within the responsibilities of managers

UNIT COMPLETED

Definitive Training Solutions Learner: Samantha Taylor Supervisor: John Blignaut Assessor: John Blignaut Unit 11 Understand the importance of good communication

Questions Portfolio of Timing and Evidence Completion Date Reference Explain the need for effective communication between individuals

Explain the critical importance of listening when communicating with others

Identify and explain potential barriers to good communication

UNIT COMPLETED

Definitive Training Solutions Learner: Samantha Taylor Supervisor: John Blignaut Assessor: John Blignaut Unit 12 Explain the staff development and training function

Questions Portfolio of Timing and Evidence Completion Date Reference Discuss the critical importance of training and development in maintaining and increasing the effectiveness of staff to meet changing organisational objectives

Describe the integrated process of selection, induction, training and development of staff

Describe and explain the importance of Job Analysis, Job Descriptions and Specifications, Job Evaluation and Training Needs Analysis in providing a sound basis for planning and providing affirmative action for staff regardless of race, sex, able-bodied or disabled Explain how enterprises can contribute to developing the careers of individual staff members through planned training and management development programmes in the context of changing organisational priorities and operation

Explain some simple organisational developmental approaches

UNIT COMPLETED

Definitive Training Solutions Learner: Samantha Taylor Supervisor: John Blignaut Assessor: John Blignaut Unit 13. Explain how management can motivate and co-ordinate staff

Questions Portfolio of Timing and Evidence Completion Date Reference Explain the motivational theories and their possible application in a Southern African context

Explain the need to appraise staff to ensure that work and attitudinal standards are maintained Describe the various forms of staff rewards that are used by enterprises with the aim of motivating staff Explain potential disciplinary problems that an enterprise may experience with staff and the procedure to be adopted before dismissing a person Explain redundancy and retrenchment and the circumstances in which enterprises may apply these Identify and explain the causes of staff turnover, the problems that this gives organisations and some remedies/solutions/approaches

UNIT COMPLETED

Definitive Training Solutions Learner: Samantha Taylor Supervisor: John Blignaut Assessor: John Blignaut Unit 14 Understand theoretical aspects of communication

Instructions to the Learner Amswer the following questions:

Questions Portfolio of Timing and Evidence Completion Date Reference Define and describe interpersonal communication

Define and describe verbal and non-verbal communication

Define and describe formal and informal communication

Define and describe internal and external communication

Define and describe organisational communication

Define and describe feedback, interference, communication breakdowns and barriers

Define and describe forms of language used in communication

UNIT COMPLETED

Definitive Training Solutions Learner: Samantha Taylor Supervisor: John Blignaut Assessor: John Blignaut Unit 15 Understand how and be able to use various forms of written communication

Instructions to the Learner Produce documentation to enable the Assessor to evaluate your evidence for the use of various forms of written communication for each of the tasks listed below:

Tasks Portfolio of Timing and Evidence Completion Date Reference Comprehend topical articles published in the media and industry journals Letters of application with and without Curriculum Vitae Letters to the press Inter-office/inter-departmental memorandums Internal meeting minutes Reports in letter form Informative circulars and persuasive circulars Credit applications Reminders and letters of demand Letters of appointment and resignation Testimonials Formal invitations and replies to such Advertising copy and press releases Faxes and emails Various forms of formal and informal reports Documentation to accompany formal meetings

UNIT COMPLETED

Definitive Training Solutions Learner: Samantha Taylor Supervisor: John Blignaut Assessor: John Blignaut Unit 16 Use oral communication appropriately and effectively

Instructions to the Learner Conduct roleplays with colleagues or produce documentation (and/or video or tape recordings) to enable the Assessor to evaluate your evidence for the appropriate and effective use of oral communication for the task below:

Task Portfolio of Timing and Evidence Completion Date Reference Evidence of clear and brief instructions to colleagues, or clear and brief formal requests or information to management is provided

Answer the following questions:

Portfolio of Timing and Questions Evidence Completion Date Reference Briefly explain the preparation necessary when attending an interview or giving a formal presentations or presenting a toast Describe the appropriate use of the telephone and identify techniques for maximising the effectiveness of its use

UNIT COMPLETED

Definitive Training Solutions Learner: Samantha Taylor Supervisor: John Blignaut Assessor: John Blignaut Unit 17 Understand the law governing taxation in South Africa

Instructions to the Learner Produce documentation to enable the Assessor to evaluate your evidence for understanding the law governing taxation for the task below:

Task Portfolio of Timing and Evidence Completion Date Reference A clear and in-depth understanding of the law relating to the basics of Normal Tax, Value Added Tax and Secondary Tax on Companies is demonstrated

UNIT COMPLETED

Definitive Training Solutions Learner: Samantha Taylor Supervisor: John Blignaut Assessor: John Blignaut Unit 18 Determine the normal tax payable by a taxpayer

Instructions to the Learner Produce documentation to enable the Assessor to evaluate your evidence for determining normal tax payable by a taxpayer for each of the tasks listed below:

Tasks Portfolio of Timing and Evidence Completion Date Reference The concepts of capital versus income and source, as well as the determining of the amounts to be included in the gross income of a taxpayer are appropriately applied The exemptions to which a taxpayer may be entitled are correctly identified

The deductions to which a taxpayer may be entitled including the general deduction formula and the special deductions are correctly identified The tax tables and rebates to determine the tax payable are used correctly

UNIT COMPLETED

Definitive Training Solutions Learner: Samantha Taylor Supervisor: John Blignaut Assessor: John Blignaut Unit 19 Understand the procedure for preparing tax computations for and lodging tax returns with Sars

Instructions to the Learner Produce documentation to enable the Assessor to evaluate your evidence for the procedure for preparing tax computations and lodging tax returns for the task below:

Task Portfolio of Timing and Evidence Completion Date Reference The required procedures in relation to assessments, objections and appeals, and the payment and recovery of tax are correctly performed

Questions Portfolio of Timing and Evidence Completion Date Reference Explain the appointment and duties of representative taxpayers and agents

Explain tax avoidance schemes

UNIT COMPLETED

Definitive Training Solutions Learner: Samantha Taylor Supervisor: John Blignaut Assessor: John Blignaut Unit 20. Understand the principles of fringe benefit tax

Instructions to the Learner Produce documentation to enable the Assessor to evaluate your evidence for the application of fringe benefit tax for the task below:

Task Portfolio of Timing and Evidence Completion Date Reference The principles of fringe benefit tax in relation to the Seventh Schedule are applied

Portfolio of Timing and Questions Evidence Completion Date Reference Highlight the key differences in the taxing of re-imbursements, allowances and fringe benefits Describe all the fringe benefits included in the Seventh Schedule and highlight how each will be taxed

UNIT COMPLETED

Definitive Training Solutions Learner: Samantha Taylor Supervisor: John Blignaut Assessor: John Blignaut Unit 21 Understand the principles of the taxation of benefits on retirement, death and resignation

Instructions to the Learner Produce documentation to enable the Assessor to evaluate your evidence for the application of the principles of taxation of benefits for the task below:

Task Portfolio of Timing and Evidence Completion Date Reference The principles in relation to s 5(10); s (10)(1)(x); s 10A; s 11(m) and the Second Schedule are correctly applied

Answer the following question:

Portfolio of Timing and Question Evidence Completion Date Reference Explain the principles in relation to s 5(10); s (10)(1)(x); s 10A; s11(m) and the Second Schedule

UNIT COMPLETED

Definitive Training Solutions Learner: Samantha Taylor Supervisor: John Blignaut Assessor: John Blignaut