GHSA New GR Checklist

GHSA New GR and Coordinators’ Checklist CRITICAL PROCESSES FOR EARLY REVIEW

PROCESS INFORMATION TO REVIEW DOCUMENTS TO REVIEW SHSO STATUS REFERENCES 1. Organization and Staffing Highway Safety Office (HSO) HSO Organization Chart 23 USC Chapter 4, section 402 Organization Chart and staff responsibilities Staff position descriptions GHSA Website/Members Only/SHSO Organization/Sample Position Descriptions

2. Planning and Program  Highway Safety Plan (HSP) HSP for current and past three GHSA Guidance for Developing HSPs Impact process years  Annual Report (AR) GHSA Annual Report Guidance process Most recent NHTSA HSP Review  Review key Deadlines and results and approval letter GHSA MR Deadline and Reminder current status in SHSO – Table customize GHSA MR and AR for past three years Deadline Calendar to GHSA Traffic Safety Performance include the SHSO’s Most recent NHTSA AR review Measures Materials specific deadlines and letter activities GHSA Attitudes Survey Guidance and  Review current State Most recent State SHSP Questions Strategic Highway Safety Plan (SHSP) Countermeasures That Work: Seventh Edition

3. State Data Systems Traffic Records Strategic plan Latest State TR Strategic Plan Model Performance Measures for Latest State traffic crash trends State Traffic Records Systems report 4. Financial Oversight  Federal Funding – current HS 217 NHTSA Highway Safety Grants year HS 217, past year, Management Resources fund liquidation status NHTSA Fund Balance Report  State funding – sources, 49 CFR Part 18.20 fiscal year, budget Most recent State Auditor review process of HSO NHTSA Highway Safety Grant Funding  State audit report findings Guidance  GTS System responsibility

Mercer Consulting Group LLC – June 2014 Revisions are underlined. 1 PROCESS INFORMATION TO REVIEW DOCUMENTS TO REVIEW SHSO STATUS REFERENCES and backup 23 CFR Part 1200 - Uniform Procedures for State Highway Safety Programs

5. Leadership and  GHSA MR Self Assessment Most recently completed GHSA MR GHSA MR Self-Assessment Checklist, Management  NHTSA MR Process Self Assessment Checklist and Deadline and Reminder Table and including MR Elements Timeline Schedule Timeline Schedule and Guidelines  Key traffic safety State’s most recent MR Final For NHTSA MR Elements and legislation – current, Report and Corrective Action Plan Guidelines and other MR related pending, goals and/or Recommended Actions materials, see www.ghsa.org – Tracking Form (if any) Members Only Page

6. Grant Programs  Understand the State’s State HSP for current year GHSA Monitoring Advisory own internal process for administering grants GHSA Policies and Procedures  Status of current HSP – Manual performance goals and key strategies to address NHTSA Highway Safety Grants data-driven identified Management Resources problems – including Uniform Guidelines for  Monitoring grant State Highway Safety Programs program and tracking  P&P Manual and process for updating 7. Partnerships and  Relationship with NHTSA, GHSA web site – Members only, Collaborations FHWA and FMCSA attendance at Annual Meetings,  NHTSA Regional office – Newsletter and periodic Regional Program Publications Manager (RPM), services available, schedule of periodic reviews and visits  Understanding GHSA’s role, services offered and

Mercer Consulting Group LLC – June 2014 Revisions are underlined. 2 PROCESS INFORMATION TO REVIEW DOCUMENTS TO REVIEW SHSO STATUS REFERENCES relationship to NHTSA (Executive Seminar, Business Meetings, membership products, networking) 8. Electronic grant processes Grant application and claim E-Grants States: Connecticut, process system – online Georgia, Maine, Michigan, New process or future plans to Jersey, New York, Pennsylvania, adopt an online system Texas, Vermont, Wisconsin

Mercer Consulting Group LLC – June 2014 Revisions are underlined. 3