Minutes of the Parish Council Meeting Held on 27Th March 2012 at the Curlew Centre, Sutton

Sutton Bridge Parish Council

Minutes of Parish Council meeting held on 26th January 2016, at The Curlew Centre, Sutton Bridge.

Cllr Grimwood in the Chair. Also in attendance: Cllrs Brewis, Mrs Canham, Ms Cook, Ms Davies, Dewsberry, Fenton, Scarlett, Mrs Scarlett.

Mrs S England - Parish Clerk. 3 members of the public.

The Chairman greeted all present. There followed a 15 minute public forum during which one member of the public requested to speak. The following point was raised;  Footpath leading between East Bank and Nenelands had been surfaced with tarmac.

1.16 Apologies: Apologies were noted for Cllrs M Booth and S Booth.

2.16 Declarations of interest – to receive declarations of disclosable pecuniary or other interests not previously notified to the Monitoring Officer and consideration of any written request for dispensation; Cllr Ms Davies advised her interest in agenda items relating to the Curlew Centre. Cllr Brewis advised his appointment as Governor to the Peele School.

3.16 Signing of the Minutes – Notes of meeting held 15 th December 2015 to be accepted as minutes It was RESOLVED to accept notes of meeting held 15th December 2015 as Minutes.

4.16 Police Matters It was reported;  Local police had been busy dealing with an increased number of burglaries. Members of public urged to be vigilant in securing their properties.

5.16 Chairman’s Remarks The Chairman reported;  Flytipping was an ongoing problem, members of the public urged to report incidents.  Refurbishments to the old toilet block had been completed; appearance of building much improved.

6.16 Clerk’s Report The Clerk advised;  Damage to flood defence along West Bank had been repaired by the Environment Agency.  Damage to allotment fencing along West Bank had been repaired by Western Power.  Confirmation received from DONG Energy that a Community Fund would be created for the benefit of the local area.  Lincs CC Principal Engineer had advised Cross Keys Bridge was last inspected in June 2015; maintenance and improvements were ongoing. Full re-painting due in 2023/24 subject to availability of funding. Due to Bridge’s strategic location on the highway, it has no planned end of lifespan.

1 Sutton Bridge Parish Council 7.16 To receive reports from County and District Councillors District Cllr M Booth: No report. County Cllr C Brewis: Cllr Brewis reported;  Details of major highways projects for 2016 to be circulated shortly.  Winter financial settlement had resulted in further £10m reduction in LCC Budget. Meeting to take place with George Osborne concerning reduced funding for rural areas.  New extraction equipment would be fitted at the power station in order to stop ‘yellow plume’ from chimney.  Fire/Ambulance joint project had been very successful; discussions taking place to investigate further funding and how scheme may be rolled out further.

8.16 Financial Matters a. Schedule of Payments 26.1.16:

Chq. Payee Detail No. Net VAT Total BT Calls & Broadband DD 43.05 8.61 51.66 Ges -Water Ltd Legionella Test (Dec) 684 55.00 11.00 66.00 Ges -Water Ltd Remedial Works " 148.00 29.60 177.60 Johnston Publishing Press Advert 685 109.02 21.80 130.82 Kwik - Signs Signs 686 100.00 20.00 120.00 DFB Associates Burial Ground 687 200.00 40.00 240.00 E-On Electricity 688 159.70 7.99 167.69 R C Murray Sports Pavilion Report 689 250.00 250.00 Ges -Water Ltd Legionella Test (Jan) 690 55.00 11.00 66.00 Mr D Large Fencing – MP c park 691 580.00 580.00 Mr D Large Maint. – c p boundary 691 300.00 300.00 Mr D Large Tree Works 691 2290.00 2290.00 Mrs S England Clerk’s Expenses 692 70.58 70.58 Mrs S England Salary 693 Mrs K Croxford Salary 694 Mr B Watson Clock Service 695 115.00 115.00 Mrs J Ripley Training 696 141.00 141.00 Wingland G’cutting Grass, litter, pest control 697 450.00 450.00 N Portass Picnic area 698 350.00 350.00

The Clerk advised details of cheques numbered 696 to 698 which had been issued in addition to those originally included on the agenda. Council RESOLVED to pay the supplier invoices due in January as presented.

Signed ……………………………………….. Date ….. / ….. / 2016 Chairman ------b. Money In: £ Allotment rent 6.25 Western Power – Wayleave 151.38

c. To resolve on grant application for Sutton Bridge Friendship Club It was RESOLVED to authorise payment of a £100 grant to the SB Friendship Club.

d. To resolve to accept quarterly budget update, details as circulated prior to meeting It was RESOLVED to approve figures included in December quarterly budget update.

2 Sutton Bridge Parish Council 9.16 Correspondence: a. Items of correspondence for comment: (i) Email, Local Government Boundary Commission – Implications of draft Electoral Review of Lincolnshire were explained to Council. (ii) Email, parishioner – Traffic issues in Bridge Road. The Clerk presented content of email to Council. It was RESOLVED to thank the parishioner for highlighting concerns and to invite him to a meeting with Members once information had been sought from Lincs Road Safety Partnership (LRSP). (iii) Addendum, Email, Lincs Clerk’s Forum. The Clerk presented content of email from North Somercotes PC seeking support for Lincs Police to back community based volunteer scheme designed to monitor speed of vehicles in the Parish. It was RESOLVED to seek latest Archer speed check results from LRSP. (iii) South East Lincs Local Plan draft documents – The Clerk advised that draft documents were available to view at the library and urged everyone to take part in the consultation.

b. Items of correspondence for information purposes: (i) RSN Newsletter, 4/1, 11/1, 18/1 (ii) SHDC Newsletter – Target external funding (iii) SHDC – Newsletter, Events in SH (iv) Floodline promotion

10.16 Planning Matters (i) Commercial: New: N/A Granted: H18-0883-15 – Development of commercial and leisure marina, West Bank, SB – Lincs CC. Refused: N/A

(ii) Non-commercial: New: H18-0019-16 – Extension and alterations, Clementine Cottage, 56 New Rd, SB – J Cooper. It was RESOLVED to support the application on condition that residents of neighbouring properties were happy with details. H18-0022-16 – Proposed rear extension, 29 Chestnut Terrace, SB – Mr A Laing. It was RESOLVED to support the application on condition that immediate neighbours were fully consulted with regard to overshadowing and blocking of light. Granted: H18-0842-15 – Two detached houses with garages, Church St/Wharf St, SB – Miss S Hallam. H18-1146-15 – Details of render (cond. H18-0935-15), 1 Clarks Farm, Sluice Rd – Mr & Mrs Cox. Refused: H18-0836-15 – Sectional garage to front of dwelling, 15 Granville Terrace, SB – Miss L Simpole. It was noted that an appeal had been lodged in respect of the application.

It was reported that substantial earth movements were taking place adjacent to Chalk Lane, near the Gun Club. Clerk to investigate. 11.16 Highways & Footways: a. Update to outstanding matters Nothing reported;

b. To report any new matters It was reported;  Motorists were regularly parking vehicles at bus stops along Bridge Road. It was RESOLVED to contact Lincs Highways requesting bus stops to be marked on the highway. Copy letter to Stagecoach. 3 Sutton Bridge Parish Council  Tree roots were causing a trip hazard on the pavement near the Bridge Hotel. Clerk to report.

12.16 To receive reports from Working Parties & Committees (unless detailed below; any action recommended in reports to be resolved on next agenda) A. Church Yard & Playing Fields See report App. 1. Cllrs Cook, Grimwood, A Scarlett B. Allotments See resolution B(i) below. Roadway at Cllrs M Booth, Brewis, Davies, Fenton Wrights Lane required improvements once weather conds. improved. C. Personnel Committee Closed session. Cllrs S Booth, Brewis, Scarlett D. Footpaths & Bridleways Nothing to report. Cllrs M Booth, Cook

E. Parish Newsletter Latest edition distributed. Thanks to WP for Cllrs Dewsberry, A Scarlett, P Scarlett their efforts, next edition due July. F. Burial Ground Committee Poor weather conditions delaying progress. Cllrs S Booth, Grimwood, Scarlett, D Bell (co-opted) G. Pavilion Refurbishment Project See resolutions G(i)&(ii) below. Cllrs Grimwood, D Bell (co-opted) H. SELLP See H(i) below. Cllrs Davies, P Scarlett (co-opted electors x4) I. EDF ‘B’ See Minute ref. 14.16. Cllrs Davies, Grimwood, P Scarlett (co-opted electors x4)

B(i) To resolve to approve installation of shed at Wrights Lane allotment 538A It was RESOLVED to authorise installation of shed on allotment 538A.

G(i) To resolve to adopt Terms of Reference for Pavilion Working Party It was RESOLVED to adopt Terms of Reference for Pavilion Working Party, draft as circulated.

G(ii) To consider information received in Structural Engineer’s report on pavilion and resolve on appropriate action Council noted requirement for structural support to be incorporated into pavilion refurbishment works. It was RESOLVED to seek quote for work recommended in report. Further discussions to be held with FC representatives at meeting due to be held Thursday 28th January.

H(i) To resolve on response to draft SELLP consultation taking into account Working Party’s recommendations It was confirmed that the SELLP working party had met in order to compile comments to be submitted in response to the draft SELLP consultation. A draft report containing proposed comments had been circulated to Cllrs for their consideration prior to the meeting. The draft report contained a number of headings – ‘General Observations’, (A) Wingland Industrial Site, (B) West Bank Business Area, (C) Proposed Residential Development, (D) Little Sutton Industrial Site, (E) Shopping Centre. It was RESOLVED to submit wording under, ‘General Observations’ as included in draft. It was RESOLVED to submit wording under, ‘(A) Wingland Ind. Site’ as included in draft. [8 in favour, 1 objection – Cllr Brewis]. It was RESOLVED to submit wording under, ‘(B) West Bank Business Area’ as included in draft. It was RESOLVED to submit wording under, ‘(C) Proposed Residential Development’ as included in draft. [6 in favour, 1 against – Cllr Brewis, 2 abstentions]. Cllr Grimwood advised he would not take part in voting as he was an allotment tenant and the proposals made reference to allotment land. It was RESOLVED to submit wording under, ‘(D) Little Sutton Industrial Site’ as included in draft. It was RESOLVED to submit wording included in draft under, ‘(E) Shopping Centre’ subject to the following amendment - to specify designated area extending to the ‘Greyhound Public House’ rather than ‘the former Post Office’.

4 Sutton Bridge Parish Council

13.16 To receive reports from outside bodies’ representatives – where appropriate Emergency Planning – Very successful, other PC’s had now joined the scheme. Detailed report on practice exercise to be released in due course. LALC – Meeting in February. KLAG – Coastal footpath due to be completed in 2020, SB to Hunstanton and Skegness routes currently being looked at. Suggested that route through SB should be via New Rd thus avoiding docks and creating more footfall in the village. Consultation to take place. Water sports event due to take place in Kings Lynn during July.

14.16 To receive update concerning EDF Power Station B and resolve appropriately It was reported that Sec. of State, Amber Rudd had declined to meet with John Hayes MP and village representatives in order to discuss EDF B. Item to remain on agenda.

15.16 To consider proposals for recognising 25 year anniversary of the opening of the Coastal Path and resolve appropriately It was RESOLVED to defer the item pending discussions with those dealing with extension to Coastal Path.

16.16 To consider feedback received concerning provision of notice boards and resolve on appropriate action Members were advised that no complaints had been received concerning removal of the notice board at Goose Green. When asked, parishioners had been reluctant to comment on whether they would like to see an additional PC/community notice board. It was RESOLVED to continue to have the one main PC notice board located at the Curlew Centre.

17.16 To resolve to adopt updated Standing Orders, details as circulated prior to meeting It was RESOLVED to adopt updated Standing Orders, details as circulated.

18.16 To resolve to adopt updated Press & Media Policy, details as circulated prior to meeting It was RESOLVED to adopt updated Press & Media Policy, details as circulated.

19.16 To resolve to authorise Student Cross Pilgrimage Team to use facilities at the pavilion, 22 nd March 2016 It was RESOLVED to authorise Student Cross Pilgrims to use pavilion facilities on the evening of, 22nd March 2016.

20.16 To resolve to authorise use of Memorial Park by Curlew Centre Committee for Family Fun Day, 11am to 4pm, 29 th May 2016 Cllr Ms Davies confirmed her interest in the agenda item. It was RESOLVED to authorise use of the MP by the Curlew Centre Committee for a Family Fun Day on 29th May 2016.

21.16 To resolve on action to be taken concerning damage to fence caused by vehicles using MP car park It was RESOLVED to fix reflector signs to the fence in order to make motorists aware of their proximity to the structure.

22.16 To resolve to authorise attendance at training events for staff and Councillors 5 Sutton Bridge Parish Council It was RESOLVED to join LALC’s 2016-17 annual training programme at a cost of £120. It was RESOLVED to permit staff and Councillors to attend any training course [should they wish to attend] offered in the 2016-17 LALC programme.

23.16 To receive requests from Members for consideration at the discretion of the Chairman (nothing may be resolved under this heading) Cllr Ms Cook – Could additional post box be installed at west end of village? Enquiry to be raised with Post Office. Cllr Fenton – When would black and green waste sacks be distributed? Chairman advised that delivery of bags was imminent.

24.16 To resolve on whether the Council should move into closed session for discussion of the following agenda items on the grounds of confidentiality It was proposed to move into closed session. Seconded and RESOLVED.

9.05 pm - Members of the public left the meeting. The meeting continued in the absence of Press and Public. (By virtue of Section 100(A) paragraph 4 of the Local Government Act 1972. The items being of a confidential nature).

25.16 To resolve to approve and accept quote received for additional tree works to be undertaken subject to receipt of, (i) further advice from arboriculturalist and bat specialist, (ii) approval from SHDC for work to be undertaken on trees covered by TPO’s It was RESOLVED to approve quote of £3705 received for tree works recommended by Playing Fields Working Party subject to receipt of appropriate advice and approval. Thanks to Mrs Croxford for work undertaken in respect of tree works project.

26.16 To resolve on Finance Committee’s recommendation in relation to tenders received for Parish grass cutting contract Taking into account the Finance Committee’s recommendations; Council RESOLVED on which tenders should be carried forward for further consideration. It was RESOLVED to seek further background information in order to assist with acceptance of appropriate tender. It was RESOLVED for the Finance Committee to hold a further meeting once further background information had been received. It was RESOLVED to delegate power to the Finance Committee in order for it to resolve on acceptance of most appropriate tender for Parish grass cutting contract.

27.16 To resolve on action to be taken concerning office lease Cllrs Brewis, Ms Cook, Grimwood & Scarlett advised that they had been lobbied in relation to the agenda item. Cllr Ms Davies confirmed her interest in the item and that she would abstain from voting. Council considered advice received from professional sources and recommendation put forward by Finance Committee. Council RESOLVED on an appropriate proposal to be put forward in respect of the Parish office lease.

28.16 To resolve on action to be taken concerning legal matter relating to Parish owned land It was RESOLVED to allocate a sum of £350 [max.] in order to proceed with land valuation as required by council’s solicitor in order to move forward.

29.16 To receive update on any confidential staffing and administration matters and resolve appropriately, including; (i) To resolve to approve notes of Personnel Committee meeting held 8 th December 2015

6 Sutton Bridge Parish Council It was RESOLVED to accept noted of Personnel Committee held 8th December 2015 as minutes.

(ii) To resolve to sign off Annual Staff Appraisals It was RESOLVED for the Personnel Committee Chairman to sign off Annual Staff Appraisals. (iii) To resolve to approve changes to levels of staff remuneration as recommended by Personnel Committee It was RESOLVED to approve an increase of one point on the salary pay scales for members of staff. (iv) To resolve on format of Staff Appraisal Forms It was RESOLVED to continue to use existing appraisal documents rather than the LALC model. It was RESOLVED to add an additional feedback column to the existing form. (v) To resolve to approve Admin Post’s objectives as recommended by Personnel Committee Council RESOLVED to authorise objectives set for Admin Assistant during 2016.

There being no further business the meeting was declared closed at 9.40 pm

Signed: ……………………………….. Date .…/…./…..

Chairman Sutton Bridge Parish Council