Board Luncheon Stamping Ground Elementary - 11:30 AM s3

RECORD OF BOARD PROCEEDINGS (MINUTES)

Georgetown, Ky., October 16, 20 12 The Scott County Board of Education met at Great Crossing Office Complex at 5:30 o'clock P.M. on the 16 th day of October , 20 12, with the following members present:

(1) Rebecca W. Sams (2) Luther Mason (3) Phyllis Young (4) Robert H. Conway (5) Dr. Roger Ward

SPECIAL BOARD MEETING (Meeting #17)

1. CALL TO ORDER: The meeting was called to order by Chair Phyllis Young. Ms. Young reminded everyone that this is a Special Board Meeting and we have to go strictly by the agenda.

2. WELCOME: Ms. Young welcomed everyone, especially our teachers and students.

3. VISION STATEMENT: Board Member Dr. Roger Ward read, “we exist to ensure the best education for every student in Scott County Schools and to create a collaborative culture to ensure student learning”.

4. FINANCIAL STATEMENT: Randy Cutright gave a brief overview.

Summary of Cash Activity for AUGUST 2012

Net Receivables/ Ending Balance Beginning Balance (Cash Payables/ (Cash & & Investments) Receipts Expenses Transfers Investments) General Fund $8,198,619.97 $2,735,748.36 $3,657,158.22 $542,764.20 $7,819,974.31 Special Revenue Fund $298,282.14 $152,064.00 $622,183.69 -$30,783.78 -$202,621.33 Capital Outlay Fund $487,183.81 $0.00 $0.00 $0.00 $487,183.81 Building Fund $1,362.31 $0.00 $0.00 $0.00 $1,362.31 Construction Fund $17,397,691.88 $4,773.88 $778,796.42 -$786,380.62 $15,837,288.72 Debt Service Fund -$213,065.97 $0.00 $525,164.39 $0.00 -$738,230.36 Food Service Fund $1,177,408.54 $218,239.37 $417,939.07 $57,833.08 $1,035,541.92 Enterprise Fund $8,344.04 $0.00 $5,260.33 -$1,540.66 $1,543.05 Fiduciary Fund $31,687.18 $0.00 $1,500.00 $0.00 $30,187.18 $27,387,513.90 $3,110,825.61 $6,008,002.12 -$218,107.78 $24,272,229.61 Less Investments $22,415,714.17 Less Funds Held by Bond Paying Agent $66,752.24 Cash Balance $1,789,763.20 Schedule of Investments Certificates of Deposits with KENTUCKY BANK Investment Date Rate of Interest Investment Period Investment Amount 4/24/2012 0.49% 6 Months $500,000.00 5/11/2012 0.30% 4 Months $500,000.00 6/9/2012 0.38% 4 Months $2,000,000.00 6/9/2012 0.51% 6 Months $1,000,000.00 8/9/2012 0.20% 2 Months $1,500,000.00 6/1/2012 0.30% 3 Months $700,000.00 8/9/2012 0.17% 1 Month $2,000,000.00 Total Certificates of Deposits with Kentucky Bank $8,200,000.00

On February 14, 2012, proceeds from the Scott County School District Finance Corporation School Building Revenue Bonds, Series 2012 in the amount of $18,992,900 were invested in a Repurchase Agreement with Bayerische Landesbank. Funds invested in this Repurchase Agreement are collaterized by securities that are backed by the fulll faith and credit of the United States Government at a minimum ratio of 103%. These securities are held in trust for the Scott County Board of Education by Wells Fargo Bank N.A.

Investment summary: August 31, 2012 Repurchase Agreement - Bayerische Landesbank .36%/annum $ 14,215,714.17

5. APPROVAL OF CURRENT BILLS: Upon the recommendation of the Superintendent, it was moved by Ms. Sams and seconded by Mr. Mason that the current bills be paid as listed below. Motion carried unanimously. Check #’s Amount 65108-65114 EFT’s 629.41 653953-653974 119,297.86 65115 EFT 107.02 653976-653991 420,749.90 653993-654014 23,189.54 65116-65121 EFT’s 428.69 654016-654052 80,530.38 654076 24,590.48 654077-654097 959,338.61 654098-654303 622,346.44 654304-654320 127,078.15 654321 & 654322 1,145.84 654323 913.93

FOOD SERVICE Check #’s 653975 39,448.76 653992 41,791.13 654015 41,850.40 654053 39,769.38 654054 & 654055 47.20 654056-654075 66,948.79

VOIDED CHECKS Check #’s 653853 324.60 654319 1,145.84 654156 1,035.39 6. SPOTLIGHT – Academic Spotlight and Student recognition: Superintendent Putty recognized and presented a certificate to Sara Jones. Sara was a two-time silver medalist in the recent Kentucky Equestrian Special Olympics. Congratulations to Sara and keep up the good work. Sara is a student at Royal Spring Middle School. Director of Secondary Education Chip Southworth, SCHS Principal Frank Howatt and SCHS Assistant Principal Annette Williams presented a PowerPoint of exciting news for our Advanced Placement Program at SCHS. SCHS has over 1000 students enrolled in AP classes right now. AP teachers - Darren Holt, Michael Marshall, Katie Booth, James Walsh, Amanda Sunda, and Carol Spears shared some of the rewarding experiences they have had with the students. We now have 21 Advanced Placement programs to prepare students for college and career. Laying the Foundation training for teachers will help them prepare the students for future Advanced Placement classes as early as sixth grade. Superintendent Putty thanked the teachers and Andrew Vinegar, a senior at SCHS, for sharing their experience in AP classes. We are the envy across the state. Exon Mobil recognized Scott County Schools. Thank you teachers for the hours of training and planning, it takes a tremendous amount of work.

7. PERSONNEL REPORT: EMPLOYED: (Certified) – Betti Davis, Substitute Teacher; Jacqueline Gomez, Teacher at Stamping Ground; Ruth Gray, Tutor for After School Literacy Program for District; Brittany Baxter, FCA Club Sponsor at SCHS; James Wright, Tri-M Club Sponsor at SCHS; Lindsay King, Club Activity Sponsor at SCHS; Kristy Collins, Club Activity Sponsor at SCHS; Lindsey Wood, FCCLA Club Sponsor at SCHS; Rob McCormick, Youth Alive Club Sponsor at SCHS; Katherine Booth, Academic Team Coach for English at SCHS; Cody Williams, Teacher at 9th Grade; Brooke Vinovich, Assistant Freshmen Volleyball Coach at SCHS; Mary Johnson, PT Special Projects Coordinator at SCHS; Vicki Terry, Teacher at GMS; Byron Thornton, Energy Club Sponsor at RSMS; April Carwile, STEP Club Sponsor at Western; Eric Von Hellens, Assistant Cross Country Coach at SCHS; Lauren Bright, Assistant Cross Country Coach at SCHS; Mollie Creech, Academic Team Coach at GMS; Teresa Hammer, Academic Team Coach at GMS; Stephen Brown, Boys Soccer Coach at GMS; Alicia White, Special Ed Teacher for Home Placement at Eastern at needed; Gina Whittle, Assistant Volleyball Coach at SCMS; Nick Maxwell, Boys Soccer Coach at RSMS; Tai Faulkner, Dept. Head for Social Studies at SCHS; Megan Bechard, GMS CIITS Instructor Leader at GMS; William Maxwell, Guidance Counselor at SCHS; Annette Manlief, Literacy Coordinator at SCHS additional five days; Susan Duncan, Building Assessment Coordinator at SCHS additional ten days; Barbara Teague, Administrative Substitute at Garth. (Classified) – Gary Graves Transportation Training Assistant; Darcy Shepard, .5 Aide at Eastern; Substitute Custodians – Bobbie Smith, Gulferry Taylor, Deidre Vance; Cindy Baumgardner, Aide at Eastern; Sherri Prine, Special Ed Aide at AME; Timothy McCormack, Aide at SCHS; Pam Johnson, Kindergarten Aide at AME; Ashley Stephens, Substitute Aide; Danele Kuta, Instructor II for ESL for District; Angie Arnett, PT Aide at Southern; Erin Malone, PT Aide at Southern; Kimberly Hall, PT Daycare Worker at AME; Betti Davis, Substitute Aide; Cynthia Prater, PT Daycare Worker at Garth; Paula Devers, Hourly Substitute Gate Worker at Athletic Events at SCHS; Michael Coston, Substitute Corral Counselor at Southern; Rachel Weatherly, Substitute Corral Counselor at Southern; Reid Bowling, Substitute Aide. MOA WITH KDE: Jason Radford, Educational Leave for 2012-2013 school year with KDE from Newport. TRANSFERS: (Certified) – Lindsay Kirk, from Fulltime to .5 time Kindergarten Teacher at Southern. (Classified) – Henry Collett, from Custodian at AME to SCHS; Kim Moss, from Special Ed Aide to Aide at AME; Carrie Apple, FRYSC at SCMS to RSMS; Tina Whaley, from PT to Fulltime Instructor II at Adult Ed; Tricia Glenn, Aide from AME to Stamping Ground; Karen Sawyer, from .57 to Fulltime RTI Aide at Northern. ACTIVE SUBSTITUTE TEACHERS: Deborah Abbott, Erica Bilotta, Reid Bowling, Jack Bowman, Vivian Bowman, Joann Brandenburg, Corinda Brannock, Phillip Cook, Doris Cooper, Barbara Foley, Kris Hart, Sandy Jors, Terry Mastin, Daniel Oberg, Matthew Stephens, Michell Stull, Michael Tackett, John Tetzlaff, John Thompson. RESIGNATIONS: (Certified) – Jessica Southworth, Substitute Teacher (9-12-12); Robert Karam, Substitute Teacher (9-7-12); Cynthia Milligan, Substitute Teacher (9-8-12); Joshua Robinson, Substitute Teacher (9- 16-12);Robert Riney, Robert Riney, Substitute Teacher (9-17-12); Kari Dascher, Substitute Teacher (9-17-12); Taylor Wade, Substitute Teacher (9-19-12); Debra Gray, Substitute Teacher (9-21-12); Kaitlin Stout, Substitute Teacher (9-24-12); Patricia Merritt, Substitute Teacher (9-26-12); Raychel Harrison, Substitute Teacher (9-27-12); Jessica Flores, Substitute Teacher (10-2-12). (Classified) – Rick Britton, Custodian at SCHS (9-28-12); Ann Mudrak, PT Extended Day Worker at Northern (9-12-12); Rosa Grimes-Scott, Custodian at Western (9-13-12); Clyde Underwood, Substitute Custodian (9-12-12); Brenda Campbell, Food Service at RSMS (10-5-12). TERMINATION OF EMPLOYMENT: (Certified) - Susan Charron, Teacher at SCHS (9-11-12). MEDICAL LEAVE OF ABSENCE: Melanie Flynn, EBD Teacher at 9th Grade (10-1- 12 to 10-5-12). FAMILY MEDICAL LEAVE: Ryan Mann, 8-2-12 to 9-14-12; Jaime Moore, 8-2-12 to 9-13-12; Kristy Nail, 9-11-12 to 9-21-12; Stephanie Gillispie, 8-1-12 to 9-26-12; Melissa Chandler, 8-1-12 to 10-2-12; Monica Campbell, 8-28-12 to 10-2-12; Melanie Flynn, 9-10-12 to 9-28-12; Alison Jones, 8-9-12 to 10-5-12; Genene Neal, 8-6- 12 to 10-12-12.

8. CONSENT ITEMS: Upon the recommendation of the Superintendent, it was moved by Mr. Mason and seconded by Dr. Ward that the Board approve Consent Items A) through AA) as submitted with the exception of Item V - Drug Testing Services which was pulled from the agenda. Motion carried unanimously. A) APPROVAL OF MINUTES FOR REGULAR BOARD MEETING #14 (9-11-12) B) APPROVAL OF MINUTES FOR SPECIAL BOARD MEETING #15 (9-25-12) C) APPROVAL OF MINUTES FOR WORK SESSION #16 (10-2-12) D) DECLARE ASSETS TO BE SURPLUS: Recommendation: Board declare listed assets as surplus goods and approve the sale or disposal of these units. E) DONATION OF TECHNOLOGY EQUIPMENT BY COMMONWEALTH OF KENTUCKY FINANCE AND ADMINISTRATION CABINET TO SCOTT COUNTY MIDDLE SCHOOL: Recommendation: Board approve listed assets as donations for use in Scott County Public Schools. F) APPROVE CONTRACT WITH LEXINGTON CONVENTION CENTER FOR SCHS PROM: Recommendation: Board approve the contract with Lexington Convention Center to hold the Scott County High School prom on April 13, 2013. G) APPROVE DONATIONS TO STAMPING GROUND ELEMENTARY: Recommendation: Board approve the donation of $2,354.40 from Stamping Ground Elementary PTO to purchase a SMARTBoard and projector for a first grade classroom, a donation of $663 from the PTO to be used to renew the Accelerated Reader Program and a donation of $311.50 from Stamping Ground Baptist Church to purchase food for the Backpack Program. H) APPROVE DONATIONS TO SCOTT COUNTY HIGH SCHOOL: Recommendation: Board approve the donation of $400 from Scott County Farm Bureau to supplement the cost of the National FFA Convention and $750 from Scott County FFA alumni and $250 from Evans Orchard to supplement the cost of Executive Committee t-shirts for the Scott County FFA Chapter. I) APPROVE DONATIONS TO SCOTT COUNTY CARDINAL ACADEMY: Recommendation: Board approve the donation of $500 from Michael & Lauren Feeback and the donation of $429.25 from Central Church of God to support the 9th – 12th Grade Backpack Program. J) APPROVE EASTERN ELEMENTARY SCHOOL FUNDRAISER: Recommendation: Board approve the fundraiser (School Pictures/Yearbook) for Eastern Elementary School to be conducted during school year 2012-13 as presented. K) APPROVE WESTERN ELEMENTARY SCHOOL FUNDRAISER: Recommendation: Board approve the fundraiser (Art Card) for Western Elementary School to be conducted during school year 2012-13 as presented. L) APPROVE SCOTT COUNTY 9TH GRADE SCHOOL FUNDRAISER: Recommendation: Board approve the fundraiser (Book Fair) for Scott County 9th Grade School to be conducted during school year 2012-13 as presented. M) APPROVE COMMON CARRIER TO TRANSPORT RSMS STUDENTS: Recommendation: Approve the use of common carrier services (Shockey Tours) to provide transportation for RSMS students to and from Cincinnati, OH on November 20, 2012, due to the distance and time involved. N) APPROVE VISION INSURANCE PROVIDER: Recommendation: Board approve the renewal of the employee paid, optional, vision insurance program through Humana/CompBenefits and authorize the Superintendent or her designee to sign the application. O) APPROVE EMPLOYEE LIFE INSURANCE BENEFIT PROGRAM AS PROVIDED BY THE BOARD: Recommendation: Approve the renewal of the Board-provided life insurance program through “The Hartford” and authorize the Superintendent or her designee to sign the application. P) APPROVE SCHS BOOSTER/SUPPORT CLUB AGREEMENTS: Recommendation: Board approve SCHS Booster/Support Club Agreements for the 2012-2013 school year for the following: Boys’ Basketball & Boys’ softball. Q) APPROVE SCHS BOOSTER GROUPS FUNDRAISERS: Recommendation: Board approve SCHS Booster Groups Fundraisers for the 2012-2013 school year for the following: Softball, Swim Team & Athletic Office. R) APPROVE DONATION TO SCOTT COUNTY HIGH SCHOOL ATHLETIC DEPARTMENT: Recommendation: Board approve the donation of $500 from TMMK Volunteers in Action program. S) APPROVE COMMON CARRIER TO TRANSPORT SCHS ATHLETIC STUDENTS: Recommendation: Approve the use of common carrier services (Blue Grass Tours or Miller Transportation) to provide transportation for SCHS football students to and from potential playoff games in November and December 2012, due to the distance and time involved. T) APPROVE COMMON CARRIER TO TRANSPORT SCHS ATHLETIC STUDENTS: Recommendation: Approve the use of common carrier services (Blue Grass Tours or Miller Transportation) to provide transportation for SCHS basketball students to and from events, as listed, due to the distance and time involved. U) APPROVE LEASE AGREEMENT FOR USE OF THE CONCERT HALL OF SINGLETARY CENTER, UNIVERSITY OF KENTUCKY: Recommendation: Approve the Lease Agreement for the Concert Hall of Singletary Center on December 3, 2012 with the cost of the event to be shared evenly by the choral program and the Board. V) APPROVE DRUG TESTING SERVICES: Recommendation: Board waive the requirement that the provider of Drug Testing Services have on-site experience providing Drug Testing Services of students and approve the Proposal for Drug Testing Services from Bluegrass Business Health for the school year ending June 30, 2013 with the option to renew for two (2) additional one (1) year periods, if agreeable to both parties, with a cost of $35.00 per specimen. W) APPROVE ELKHORN CROSSING SCHOOL FUNDRAISER: Recommendation: Board approve the fundraiser (Conference) for Elkhorn Crossing School to be conducted during school year 2012-13 as presented. X) APPROVE DONATIONS TO WESTERN ELEMENTARY: Recommendation: Board approve the donation of $500 from Burger King owner, Bill Keller, to purchase books for classrooms, and a donation of $200 from Tammie Hart to support the Backpack Program. Y) MOA WITH KDE: Recommendation: Approve Educational Leave for Jason Radford with KDE for the 2012-2013 school year. Z) APPROVE CHANGE ORDER(S) FOR 9TH GRADE CAFETERIA PROJECT: RECOMMENDATION: Board approve the following change order(s) and amount(s). Authorize the Board designee to execute the change order(s) less than $7,500 for submission to the Kentucky Department of Education which do not require prior approval, or submit the proposed change order(s) in excess of $7,500 to KDE for their review and approval and execute the change order(s) upon receipt of the KDE approval. CO# Bid Pkg. Contractor Amount

11 260-04 Whitehouse Electric $ 624.37 13 270-04 NewTech $ 3,522.45

14 030-02 Woodford Builders ($ 745.20)

AA) APPROVE CHANGE ORDER(S) FOR NEW ELEMENTARY: RECOMMENDATION: Board approve the following change order(s) and amount(s). Authorize the Board designee to execute the change order(s) less than $7,500 for submission to the Kentucky Department of Education which do not require prior approval, or submit the proposed change order(s) in excess of $7,500 to KDE for their review and approval and execute the change order(s) upon receipt of the KDE approval. CO# Bid Pkg. Contractor Amount

12 220-01 Central KY Sheet Metal ($ 2,708.92)

13 260-02 Whitehouse Electric $ 5,059.79

14 260-03(PO) Triple Crown Electric $ 2,100.00

9. APPROVE BG # 1 FOR PHASE 2 OF NEW ELEMENTARY: Upon the recommendation of the Superintendent, it was moved by Ms. Sams and seconded by Dr. Ward that the Board approve the BG#1 for the new elementary school- phase 2 off McClelland Circle at a total cost of $8,000,000, being funded by school revenue bonds of $4,800,000 from the Kentucky School Facility Construction Commission and local bonds of $3,200,000; Authorize the Superintendent, Finance Officer and Board Chair to execute the BG#1 for submission to the Kentucky Department of Education; and Approve as Board designees for the construction project, Superintendent Putty, Maintenance Director Rexroat and Facilities Director Luscher, to execute documents and provide any additional documentation necessary to gain approvals from regulatory agencies. Motion carried 4/1(Mr. Conway).

10. APPROVE ARCHITECT & CONSTRUCTION MANAGER CONTRACTS FOR PHASE 2 OF THE NEW ELEMENTARY: Upon the recommendation of the Superintendent, it was moved by Dr. Ward and seconded by Mr. Mason that the Board approve, subject to KDE’s approval of the BG # 1, the design team contracts for Phase 2 of the New Elementary School, at a proposed construction scope of $6,300,000, with the construction scope to be finalized upon receipt of the bids; Approve the continuation of the architectural services contract with Sherman Carter Barnhart Architects, per 702 KAR 4:160 Section 4 and per the Scott County Board of Education fee schedule; Approve the construction management services contract, with language changes made in Phase 1 contract by the Board Attorney, with Alliance Corporation, per 702 KAR 4:160 Section 5 and per the KDE CM Fee Schedule less 10% discount and monthly site fee of $9,000 for 13 months; Authorize staff to submit the proposed contracts to the Kentucky Department of Education for their review and approval; and Authorize the Board designee to provide any additional documentation necessary to gain their approval and to execute the contracts upon receipt of KDE approvals. Motion carried 4/1 (Mr. Conway).

Mr. Haley Conway questioned Mr. Mike Luscher on using same architect firm for our school building projects. Mr. Luscher explained all regulations are followed and approved by KDE. Mr. Conway said he was questioned by FBI about using the same architects for 18 years and OEA has contacted him twice. Ms. Rebecca Sams added the architects have always done a great job for us and we have always voted unanimous for them.

11. NAME OF NEW ELEMENTARY SCHOOL: After discussion of several names, it was moved by Dr. Ward and seconded by Mr. Conway that the new elementary school be named Lemons Mill Elementary School. Motion carried unanimously.

12. SUPERINTENDENT’S REPORT: The Superintendent reported on the following: a. Elkhorn Crossing School has received Project Lead the Way (PLTW) Bio-Medical and Engineering Accreditation. The committee was amazed at the school system. People from Washington D.C. said we were a model school district. We are pleased to have completed certification for the PLTW program; this is an accomplishment. We appreciate the work of our teachers and advisory council. b. The Superintendent proposed a Work Session to look at growth plan or modifications to the plan. The Board agreed to schedule a Work Session on Monday, November 12th at 5:30 p.m. c. There will be a Statewide Summit for Competency-Based Credit at ECS on October 30th from 9:00-3:00. d. The Board approved for Scott County to be one of 13 to participate in the Race To The Top Grant due the 30th of October. The Grant is for $40 million to go to all schools. We will be competing with school districts all over the nation. Thank you for your endorsement.

13. CLOSED SESSION: Closed session pursuant to KRS 61.810 (1)(c)(f) to discuss pending or threatened litigation and pursuant to KRS 158.150 to discuss disciplinary matter involving a student and possible Board action following closed session and evaluations.

Upon the recommendation of the Superintendent, it was moved by Ms. Sams and seconded by Dr. Ward that the Board recess and move into Closed Session to discuss disciplinary matter involving a student. Motion carried unanimously.

After evidence was presented, the Board deliberated and voted 5-0 for expulsion of the st udent from the Scott County School System for the remainder of the 2012-2013 school ye ar. The student will have services provided at Cardinal Academy for the remainder of the 2012-2013 school year.

14. RECONVENE INTO REGULAR SESSION: It was moved by Ms. Sams and seconded b y Mr. Mason that the Board come out of Executive Session to reconvene into regular sess ion. Motion carried unanimously.

15. ADJOURNMENT: There being no further business to discuss, it was moved by Mr. Con way and seconded by Dr. Ward that the meeting be adjourned. Motion carried unanimously.

Chairman, Board of Education

Secretary, Board of Education