ASU CSW Staff Mentoring & Development Program

ASU CSW Staff Mentoring & Development Program Application Process and Information for Prospective Mentees Summer 2017 Cohort

The ASU Commission on the Status of Women Staff Mentoring & Development Program pairs experienced and excelling staff members with staff who are interested in developing their career and leadership skills. The program is structured to provide support, networking opportunities, and professional development training to help staff members develop their careers and to become effective contributors to the New American University. This CSW Staff Mentoring &Development Program is run by the Office for the ASU Commission on the Status of Women.

The ASU Commission on the Status of Women would like to thank you for your interest in the CSW Staff Mentoring and Development Program. Listed below are details about the application process for the program. Should you have any questions, please contact Karen Engler-Weber, Program Director for the Office of the Provost and the ASU Commission on the Status of Women at [email protected]

Application Process Due to limited space, participation in the CSW Staff Mentoring and Development Program is selective. Interested individuals are required to apply and after they have been through the application process, may be selected into the program. The program is open to both men and women. Applications are due to the CSW Office by Monday, April 3rd.

To apply for the program:

 Read the CSW Staff Mentoring and Development Program Information Guide that details the program design and anticipated time commitment.

 Download and complete the Mentee Application packet. You are encouraged to provide fully developed responses to each of the application questions. Responses for the questions will help the CSW Office in identifying and matching individuals with a mentor. Please type your responses. Additionally, as part of the application packet, you will find a “Supervisor Authorization Form” as well as a “Supervisor Information Guide.” The Supervisor Authorization Form must be submitted with the completed application.

 Discuss Interest in Applying with Supervisor: It is important that you discuss the mentoring program with your supervisor. As part of the application process, prospective mentees are required to gain their supervisor support and submit the Supervisor Authorization Form as part of their application (pg 8). To help facilitate this process, we have provided a “Supervisor Information Guide,” which will provide your supervisor with information about the program, including potential benefits.

 Submit Completed Application to CSW Office: Submit your completed mentee application and supervisor authorization form to the CSW Office by emailing your documents to either [email protected] or to Karen Engler, CSW Program Director at [email protected] . Please note “Mentoring Program Application” in the subject line.

 Committee Review & Supervisor Feedback: Once your completed application has been received, it will be reviewed by the selection committee. If you are determined to be a candidate for the program, the CSW Office will contact your supervisor and ask them to fill out a quick feedback form regarding your potential placement in the program. Supervisor feedback will be viewed only by the CSW Office. You will not have access to your supervisor’s responses or feedback. A sample of the feedback form can be found in Appendix A in the Program booklet. The CSW will provide the form to your supervisor.

 Decisions regarding placement in the CSW Staff Mentoring Program will take place April/May and all applicants will be notified of their status by May 15th. 2

CSW Staff Mentoring & Development Program Mentee Application Summer 2017 Cohort

Name Title Department/Office College/ASU Unit Mail Code Campus Email Phone Are you classified as University Staff? (Yes or No) FTE % Years in Current Position:

Years at ASU *Note: Mentees must have worked at ASU for a minimum of 2 years by the start of the cohort to be eligible for the program. Please contact CSW Office if you have questions.

How did you learn about the program?

If applicable, please note the name of the colleague who may have recommended the program to you:

Have you previously applied to the program? If so when?

Supervisor Contact If you are identified as a candidate for the CSW Staff Mentoring Program, as part of the selection process, we will contact your supervisor for additional information. It is important that you discuss your application to the program with your supervisor prior to applying. Your supervisor must provide permission for you to apply to the program (see attached Supervisor Authorization Sheet & Supervisor Information Guide) Name of Supervisor Title of Supervisor Unit Email 3

Agreement  I have read the complete information about the CSW Staff Mentoring & Development Program.  I have discussed with my supervisor my interest in the CSW Staff Mentoring Program and my desire to apply.  I understand that if I am identified as a strong candidate for the program, my supervisor may be contacted and asked to provide feedback on my strength as a candidate for the program.  I understand the time commitment and expectations for the program.  I understand that participation in the program is completely voluntary and does not in any way guarantee career advancement, promotion, or salary increases.  I hereby submit my application to be considered as a mentee for the Summer 2017 cohort.

Signature (Type Name is Acceptable)

Date 4

CSW Staff Mentoring Program Applicant Information In order to help us assess your placement in the CSW Staff Mentoring program, please answer the following questions. You are encouraged to provide fully developed responses to these questions. Please type your responses.

1) Provide a basic outline of your work experience at ASU. In your outline, please identify areas where you worked previously, positions that you held, and the length of time in those positions.

2) What are your career goals and aspirations at ASU? 5

3) How do you believe a mentoring relationship may assist you in advancing your career aspirations at ASU?

4) What are your expectations of a mentor and what are your expectations of the mentoring program?

Mentoring Preferences The CSW matches mentees with mentors based on a number of parameters including career expertise and interest areas. If you are accepted into the CSW Staff Mentoring Program, please indicate your preferences with regards to mentor matching.

Would you be interested in being matched with a mentor located on a different campus than you?

Please indicate Yes or No in response box.

Are there any additional factors or preferences that you would like the CSW Office to take into consideration during the matching process? 6

As part of the matching process, we will try to match you with a mentor that has skills, strengths and career experience in areas that you are interested in learning more about. Please review the list below and check any skills, strengths, and career experience that you would like to learn more about:

Check Skill, Strength, Experience Check Skill, Strength, Experience Academic Advising Marketing & Communications Academic Personnel Media Relations & Media Management Academic Services Networking Administrative Services Non Profits Admissions Online Education Assessment Operational Management Budget Planning Partnership Development & Management Business & Fiscal Services Presentations Business Management Private Sector Business Experience Business Operations and Processes Professional Development Business Technology Program Development & Management Career Advising/Career Services Project Management & Supervision Communications Public Relations Community Outreach and Partnerships Public Speaking Consulting Research Administration & Management Data Analysis Research Development Database Management Research Integration Departmental/Unit Operations Research Publications Diversity & Inclusion Strategic Planning & Initiatives Employee Development and Coaching Student Affairs & Student Life Employee Engagement Student Engagement Employee Recruitment & Retention Student Housing & Residential Life Enrollment Management Student Outreach Event Planning, Coordination, and Student Recruitment & Retention Development Financial Operations & Services Student Success & Retention Programs Global and International Initiatives Student Support Services Global Outreach and Partnerships Supervisory Experience Graduate Education Time Management Grant and Proposal Writing University & Corporate Branding Grant Award Research Administration University Administration (Post-Award) Grant Management University Consortium/Center Management Group Collaboration & Management University Library Systems Health Promotion Work/Life Balance Human Resources Writing & Publications Information Technology Leadership Development Management

Please note any additional skills, areas, or experience that may not be noted above: 7

CSW Staff Mentoring and Development Program Mentee Application Supervisor Authorization Form & Supervisor Information Guide

It is important that you discuss the mentoring program with your supervisor. As part of the application process, prospective mentees are required to gain their supervisor support and submit the Supervisor Authorization Form as part of their application. To help facilitate this process, we have provided a “Supervisor Information Guide,” which will provide your supervisor with information about the program, including potential benefits. Please print out both documents and provide them to your supervisor. 8

ASU CSW Staff Mentoring Program Supervisor Authorization for Mentee Applicant Summer 2017 Cohort

The goal of the ASU CSW Staff Mentoring & Development program is to pair experienced and excelling staff members with staff who are interested in developing their career and leadership skills. The program is structured to provide support, networking opportunities, and professional development training to help staff members develop their career and to become advanced contributors to the New American University in their current role and beyond. The program is not remedial in any way, but rather is quite the opposite. The program is meant to inspire and support a long, rewarding and evolving career at ASU.

One of your staff members would like to submit their application to be considered for the Summer 2017 Cohort. In order for their application to be considered for the program, we require potential applicants to discuss the program with their supervisor and gain their supervisor’s support before they apply.

Attached is a Supervisor Information Guide that will provide you with more information about the program and what it entails. Should you have any questions or concerns regarding the program, please contact Karen Engler-Weber, Program Director for the Office of the Provost and the ASU Commission on the Status of Women at [email protected] . We thank you for your consideration of this program.

If you would like to provide authorization for your staff member to apply, please complete and sign the information below.

Mentee Applicant Name Supervisor Name Supervisor Title Supervisor Unit Supervisor Email

Supervisor Authorization I have discussed the CSW Staff Mentoring Program with my staff member and provide permission for my staff member to apply to the program. I understand that I may be contacted at a future date to provide confidential feedback on their strength as a candidate for the program Signature of Supervisor Date 9

ASU CSW Staff Mentoring & Development Program Program Information for Supervisors Summer 2017 Cohort

The ASU Commission on the Status of Women Staff Mentoring & Development Program pairs experienced and excelling staff members with staff who are interested in developing their career and leadership skills. The program is structured to provide support, networking opportunities, and professional development training to help staff members develop their careers and to become advanced contributors to the New American University. This CSW Staff Mentoring &Development Program is run by the Office for the ASU Commission on the Status of Women.

The Summer 2017 Cohort of the CSW Staff Mentoring Program will run from June 2017-December 2017. Listed below are some brief details about the program. Complete program information can be found in the CSW Staff Mentoring Information Guides on the CSW website at http://www.asu.edu/csw

Should you have any questions, please contact Karen Engler-Weber, Program Director for the Office of the Provost and the ASU Commission on the Status of Women at [email protected]

ASU CSW Staff Mentoring & Development Program Goals of CSW Staff Mentoring Program for Mentees:  Provide an opportunity for mentees to learn from an experienced and excelling staff member at ASU through one-on-one informal mentoring sessions, where a mentor can share information on their own career development.  Provide an opportunity for a staff member to form new, collegial relationships.  Provide networking opportunities for mentees to meet other staff members and leaders at the university.  Provide a structured development program that provides workshops in which a mentee can learn more about the concept of the New American University and the organizational structure of the University.  Learn how to navigate organizational culture and practices at ASU.  Provide opportunities to attend a series of career development and leadership development workshops. Workshop topics would include identifying skills and leadership development for non-managers, among others.  Develop a stronger understanding of University resources and programs available for staff.

Goals of CSW Staff Mentoring Program for Mentors:  Provides an opportunity for mentors to help identify, support, inspire and develop staff members at the University.  Assist staff mentees in learning more about professional competencies in higher education, organizational structure at ASU, and resources for career development.  Provide an opportunity for a mentor to develop new, collegial relationships.  Provide an opportunity to develop mentoring skills.

Ideal Candidates for the CSW Staff Mentoring & Development Program Due to limited space, participation in the CSW Staff Mentoring and Development Program is selective. Interested individuals are required to apply and after they have been through the application process, may be selected into the program. The program is open to both men and women. Ideal candidates for the program display the characteristics noted below:

Qualities sought in Mentors: Qualities sought in Mentees:  Excellent Performance  Excellent Performance  Professionalism  Professionalism  Positive Attitude  Positive Attitude  Willingness to share career experience and skills  Desire to learn more about the University  Openness to new ideas and fresh perspectives  Desire to grow professionally  Openness to new ideas and fresh perspectives 10

Focus of the Program The focus of the mentoring program is to provide an opportunity for staff members, who are looking to grow their career at ASU, to meet and learn from experienced and excelling staff members at the university. Mentors in the program are expected to share their career experience and strategies for success to assist staff members as they develop their own career. The mentoring relationship is meant to be focused on issues of career development and learning more about the University. Mentoring discussions may also delve into areas of work/life balance, particularly as it relates to career development. To facilitate this process, mentees are expected to be open to new ideas and perspectives, even if they may, at times, differ from their own.

Program Design The CSW Staff Mentoring & Development Program consists of both one-on-one mentoring and development opportunities. Mentors and mentees are expected to meet once a month during the six month program. Additionally mentees are expected to attend professional development workshops and events throughout the course of the program, usually one per month for a total of up to four to five program offerings. Upon completion of all of the program requirements, mentors and mentees will earn a “Certificate of Completion.”

Program Details:  Mentees will be matched with a mentor who is not from the same unit as the mentee, nor is in any type of supervisory or evaluative position over the mentee. The CSW Office will try to match mentees with mentors who are from areas that the mentee is interested in learning more about.

 The program is open to both men and women participants.

 Mentors and mentees are required to attend a one hour orientation session scheduled to take place in June.

 Following the orientation session, mentees will schedule the first mentoring meeting with their assigned mentor. For the first meeting, mentees and mentors will be encouraged to meet for one hour. Following the first mentoring meeting, mentors and mentees will schedule a mentoring meeting for the remaining five months of the program. Remaining mentoring meetings should be scheduled for a half-hour. Mentoring pairs are encouraged to hold meetings during the lunch hour to minimize disruption to the workday.

 During the program, the CSW will provide five to seven development and networking programs. All programs will take place at the Tempe Campus. Mentees will be expected to attend at least four of the six programs. Mentors are not required to attend the development programs, but may do so if they wish.

 A special mentoring program website/blackboard site will be available to participants which will have a variety of resources, including mentoring guides and questions.

 All mentors and mentees will be expected to sign a contract regarding responsibilities for the program.

 Upon successful completion of program requirements, mentees and mentors will earn a “Certificate of Completion.”

 Mentees in the program should expect to spend 1 ½ to 2 hours per month, for a total estimated time commitment of 11-12 hours for the program over the six month period. Mentors in the program should expect to spend about ½ hour to 1 hour per month for a total estimated time commitment of 5.5 hours over the six month period. Both mentors and mentees are encouraged to work with their supervisors to use release time allotted for professional development to participate in the program (per SPP 601).

 Participation in the CSW program does not in any way guarantee advancement, promotion, or salary increases. The program is meant to inspire and support a rewarding and evolving career at ASU. The program is designed to help provide excelling staff members with support and resources to help grow their career. 11

Benefits of the Program for ASU Units: There are multiple benefits of the CSW Staff Mentoring Program, not just for the participants, but also for their units and for the University at large. By learning from an experienced staff member, mentees in the program develop a stronger sense of university organization, systems, and resources, which in turn can help the staff member provide better service to their units and the students and faculty that their units serve. Additionally, participants who have completed the program noted an increased interest in developing their long-term career at ASU, facilitating the retention of strong employees. Listed below are some of the outcomes for mentees across all four cohorts of the CSW program:  92.8% of mentees found the mentoring relationship helpful or very helpful to their career goals and development.  97.4% of mentees identified the CSW Staff Mentoring Program as a successful experience for them.  76.6% of mentees found the program to increase their self-confidence professionally.  73.8% of mentees indicated that the CSW Staff Mentoring Program inspired them to consider their long term career at ASU.

Feedback from Program Participants The CSW has coordinated the three complete cycles of the mentoring program from 2013-2015 to groups of participants from colleges and units across the university. Evaluation feedback on the program indicated that a vast majority of participants found the mentoring experience positive, helpful, and inspiring. Here is what some of our past mentoring participants had to say about the program:

From Program Mentees: “The mentor/mentee program was insightful and helped provide guidance around expanding your career at Arizona State University. My mentor was informative and supportive in giving advice and counsel on careers in higher education, particularly at ASU. I would highly recommend this program to employees looking build their career path at ASU.”

“The CSW Mentoring program is a fantastic opportunity to make new connections. It was helpful to get professional feedback and talk through ideas with other leaders. The program also provided guided structure for self-reflection, which has helped me grow as a professional. I highly recommend the program.”

“The CSW Staff Mentoring & Development Program really helped me put my career goals in perspective. I truly believe that the support I received from my mentor and the professional development information I learned from the workshops will help me as I pursue a fulfilling career at ASU.”

“I highly recommend the CSW Staff Mentoring & Development Program to any staff member seeking to grow and develop. The structure of the program provides opportunities to network with other staff in professional development workshops and receive individual mentoring through one-to-one meetings with your mentor. I gained knowledge and skills that will help as I progress in my career. I am grateful we have opportunities like this as ASU staff members.”

From Program Mentors: “I am proud to have been a part of the CSW Mentoring Program! I have created new friendships with colleagues on campus, and the program gave me a chance to encourage other staff members to be proud of the work we do at ASU! Sun Devil Pride!”

“I believe there are serious merits to fostering leadership and development opportunities for our staff and this kind of program is ideal for that. In my opinion, it’s not intimidating, but welcoming; it’s not overwhelming but just right; programming incorporates some very valuable tools and resources that all staff can benefit from knowing about! ASU is a very big place. When we think about how to welcome our students into this mini-city, we go to great lengths to help them acclimate as soon as possible - - but this is not always the case with staff. This kind of program fills a tremendous void and also offers those of us who have been around a while, the chance to see the place from another perspective – that of someone who may be new/newer to the community. Networking in this environment can be pivotal to success - - it’s such a big place that often knowing who to call or where to go is half the battle. This program provides additional opportunities to lead toward that success.”

“Having had a wonderful mentor myself, I decided it was time for me to give back to the ASU community and become a mentor. The good news is that you don’t have to have any experience being a mentor to join the CSW Mentor/Mentee program as a mentor, because the CSW will train you. The experience was invaluable, and I am 100% certain that the wonderful relationship I made with my mentee will continue for many years to come.”