Report from Clerk July Mtg s2

CLAWSON, HOSE & HARBY PARISH COUNCIL MINUTES OF THE ORDINARY MEETING HELD ON MONDAY 20TH JULY 2015 IN HARBY VALLEY CHRISTIAN CENTRE

The Chairman welcomed four visitors at 7pm. The following were discussed:  A prospective housing development off Sandpit Lane;  The need for a Neighbourhood Plan;  How Long Clawson residents should give their views on proposed developments;  The Parish Council could only comment on planning applications not proposals;  The Parish Council could not give advice to individuals or groups on how to oppose or support planning applications

The Chairman thanked the visitors for their comments and 3 visitors left at 7.10pm, when the Chairman started the meeting.

15/42 COUNCILLORS PRESENT: Cllrs Baxter, Dames, Dunn, Seddon, Tillyard, Wheatley and Witcomb

15/43 APOLOGIES FOR ABSENCE: Borough Cllrs Baguely & Rhodes

15/44 NOTIFICATION OF DECLARATION OF INTERESTS AND REQUESTS FOR DISPENSATIONS FROM COUNCILLORS ON MATTERS ON WHICH THEY HAVE A DISCLOSABLE PECUNIARY INTEREST Nil declared at the start of the meeting. During the meeting Cllr Baxter declared a personal interest in Item 7bv (Minute 15/49bv), as a member of Hose PCC

15/45 MINUTES OF THE ORDINARY MEETING held on Monday 15th June 2015 were considered. It was noted that, under Minute 15/30f viii, Western Power had offered to connect the power supply free of charge to street light steel columns replacing wooden poles on Bolton Lane, Chapel Lane and the Green in Hose only, not the entire Parish. It was agreed that the Minutes did not need to be amended

It was proposed by Cllr Dunn, seconded Cllr Witcomb and agreed unanimously that the Minutes be accepted and they were signed by the Chairman.

15/46 PLANNING MATTERS 15/46a Planning Decisions – noted Permission granted: i Mr J Eccles 15/00209/FULHH (25 Chapel Lane, Hose) Front extension to property ii Mr P Smith 15/00271/FUL (The Homestead, 8 Stathern Lane, Harby) New build 2 bedroom detached dwelling within garden of No 8 iii Mr & Mrs Hall 15/00328/FULHH (The Barn, 22 Main Street, Harby) Proposed single storey extension and alterations to existing windows iv Mrs E Crowther 15/00345/FUL (Field opposite 11 Harby Lane, Hose) Static field shelter with attached hay store got 3 horses for domestic use (field 9929) v Mr J Mallett 15/00406/FULHH (Orchard House, Hose Lane, Long Clawson) New pitched roof link between outbuildings and house, change of use of utility/storage to gym, insertion of roof light on existing flat roof, addition of 2 new windows and new projecting oriel bay window to rear vi Marstons Brewery plc 15/00154/FUL (Nag’s Head PH, 20 Main Street, Harby) Alterations to beer garden

Planning Decisions – Permission refused Nil received

14 15/46b Appeals lodged / Inspector’s decisions The Planning Inspectorate 25.6.15: Appeal by Diocese of Southwell & Nottingham 14/00497/FUL (land to south west of Melton Road, Upper Broughton) Rushcliffe BC. Noted and it was agreed no amendments to Parish Council objections dated 20.5.14 were needed

15/46c Planning Applications: i Mr & Mrs R Jones 15/00423/FULHH (Churchside, 2 West End, Long Clawson) Single storey extension and chimney The Parish Council had no objections to this application ii Long Clawson Dairy Ltd 15/000429/NONMAT (LC Dairy, 28 West End, LC) Adjustments to 14/00879/FUL The Parish Council had no objections to this application iii Mr L Brooks 15/00479/NONMAT (Mulberry Drift, 10 Colston Lane, Harby) Amendment to wall finish attached garage13/00379/FULHH The Parish Council agreed it could not identify what had been amended. The clerk was asked to find out from MBC and inform the Harby Cllrs, who would decide if the PC had any objections iv Mr N Godsmark 15/00441/FUL (Rutland House, 4 Dairy Lane, Hose) Construction of a single detached dwelling and garage with new vehicular access The Parish Council had no objections to this application v Mr & Mrs Rust 15/00518/FULHH (Jorvic 28 Church Lane, Long Clawson) Demolition of existing single storey conservatory and erection of a sun room The Parish Council had no objections to this application

(One visitor left the meeting at 7.23pm)

15/46d Planning Correspondence i 15/14dii 13/00856/FUL (26 Boyer’s Orchard, Harby)  Chief Executive MBC 16.6.15  Volunteer Planning consultant 17.6.15;  Harby resident 5.7.15 The above were discussed. It was agreed to write to the Chief Executive saying that, in the opinion of the PC, this was an example of bad planning and the roof height was still too high ii Rushcliffe BC 19.6.15: Adoption of Wind Energy Supplementary Planning Document noted iii Head of Regulatory Services 10.7.15: In house Planning training for Parish Councils. Agreed no further action

15/47 MATTERS TO REPORT 15/47a The following items required no further action and were discharged: 15/25 Cllrs present 15/26 Apologies for absence 15/27 Notification of declaration of interests 15/30d B No further action re audio voice recorder for PC meetings 15/33 Review of street lighting

15/47b Necessary actions had been taken on the following items and were discharged: 13/26vii Contact details on PC website for collection of bee swarms 13/124diiCompile PC data base of contacts for important planning applications & events 14/65 Amendments to Harby Nature Reserve maintenance plan & the Grounds maintenance schedule after advice 14/178 Post of handyman onto National Joint Council for Local Government Services Salary Scale 15/28 Minutes of meeting 15.5.15 15/29 Planning matters

15 15/30 Matters to report 15/31 Accounts for payment 15/32 Correspondence 15/40 Parish Cllr expenses 15/41 Parish Cllr co-option for Hose & Long Clawson

15/47c Responses were awaited to actions on the following item/s: 12/67bviiMBC re flooding alleviation at Claxton Rise, LC 12/117 Corporate Social responsibility & Community payback: confirmation waited from Business Enterprise & Regime Manager 12/150d iii MBC response to letter 23.4.13 re 11/00752/REM (The Shires, 26 Church Lane, Long Clawson) 14/19 Harby Village Hall: detailed plans for new Village Hall 14/35 Changes to street lighting: 10.6.14 to Western Power & 27.5.14 to Melton LPU 14/93d ivMBC Hard copy of Landscape capacity and sensitivity study 14/140dBVolunteers for Dog Warden 14/180 E.ON 5.5.15: Hose all night lanterns to 36w PL 15/15vi Summerlands: quote for grass cutting Hose allotments paths & edges. A quote had subsequently been received. It was agreed that:  the paths should be cut 8 pa at a cost of £20 per cut;  the Hose Cllrs recommend how the edge should be cleared at the August meeting 15/20 Summerlands: Harby Nature Reserve clearing & hedge cutting

15/47d Items awaiting further action which may not yet be discharged: A Tasks Outstanding – Clerk 09/31f Obtain CiLCA qualification as part of Quality Status requirements 12/124d Trial of online mapping site for Risk Assessment recording unique ref numbers/inspection dates 13/13f i Online mapping of PC property for use by Risk Assessment Working Group 13/24f vi Quotes for alternative replacement PC sign at the Leys car park. It was noted that ex Cllr John Machin had details and would pass them to the clerk for the September meeting 14/13f iv Replacement play equipment (including half pipe):  application for grants to MBC, Petfoods, NHS, British Steel;  discussion with Hose Green Trustees over provisional site for single bay basket seat. It was noted that Mr D Isam, one of the Trustees had discussed play equipment with Cllr Witcomb. It was agreed she would ask him to send the Trustees proposals to the clerk for the next meeting 14/32f ii Memorials checked – letters to be sent to owners & update cemetery plan.

B Items requiring action from Cllrs/third parties No items to report

C Deferred Items/Reminders for Future Tasks 13/115biv Hose PCC request for grant towards Church clock service copy of invoice before amount decided. Agreed no further action as no invoice had been received 14/108c Planting of ‘Warden’ pear tree in Harby QEII Community Orchard autumn 2015 15/30d C Parking problems in Long Clawson. Cllrs Dunn & Seddon would put various ideas for discussion in a paper for a future PC meeting. After discussion it was agreed that Cllrs Tillyard, Dames and Dunn have a meeting with the LC Surgery Practice Manager to discuss this and the future of the Surgery 15/37 Future work in Harby Nature Reserve: Discussion with volunteer Warden when Nature Reserve cleared

15/47e The following matters to be noted: - i LCC 17.6.15: Temporary road closure of Hickling Lane/West End & Melton Road, LC Sunday 5th July & Sunday 12th July ii MBC 17.6.15: Civic Service Sunday 19th July 2015 RSVP by 8.7.15 iii LCC Highways Forum for Melton 7.7.15: Meeting 15.7.15 iv Fibre broadband in Harby & Hose

16 15/47f Reports from Councillors/Clerk i Risk Assessment Working Group: Cllrs Dunn & Seddon ii Cemetery and Churchyard Working Group: Cllrs Dames & Dunn iii Playground Safety Working Group: Cllrs Seddon, Tillyard, & Witcomb iv Finance Working Group: Cllrs Baxter & Tillyard v Street Lights Working Group: Cllrs Dames, Seddon & Witcomb vi Combined Parish Plan: Agreed that this Working Group should be disbanded as the Plan had been completed as far as possible vii Report from Clerk:  Incident Register: Half pipe, The Leys noted that it had been repaired today  Leicestershire Constabulary crime report. Noted no report received  Allotments & Summer keep: Waiting list LC x 3, Harby x 3. Hose 1 allotment vacant. It was agreed to:  Offer the vacant Hose allotments to the Harby & LC waiting list;  Ask the Harby tenants with more than one allotment if they were willing to give one up  Clerks quarterly meeting 1.10.15 noted  15/36 Report from handyman on half pipe already discussed  Clerk holiday request approved  Admin work for clerk: 3 hrs approximately at £5.13 by Mr G Crowther agreed  Quote of £20 for clearing ivy off LC Churchyard wall by Miss E Crowther agreed  It was agreed that the handyman be asked to remove ivy growing over The Sands bus shelter viii 14/178 Amended Handyman Contract of Employment with Post of Handyman on NJC Salary Scale & Handyman Appraisal both agreed and signed by the Chairman ix Cllr Seddon on Public Consultation 9.7.15 re proposed residential development at land at Sandpit Lane, LC noted. It was agreed that no further discussion was needed until a planning application had been received via MBC

15/48 ACCOUNTS FOR PAYMENT It was noted that payments had been checked against invoices and initialled by the Chairman before the meeting and that invoices were available for inspection at this meeting The accounts were then approved and cheques signed by three Councillors. Items i & ii were signed by 3 Cllrs before the meeting to comply with LCC & HMRC deadlines i Leicestershire County Council (1828)£1576.68 Bollards Pingle Dyke, LC ii Post Office Ltd (1829) £47.13 HMRC – tax & NI iii Mr B Mills (1830) £259.73 Handyman wages/expenses iv Mrs E Crowther (1831) £872.44 Clerk wages/expenses v Hose Baptist Church (1832) £20.00 Room hire PC mtg 15.6.15 vi Summerlands (1833)£1400.00 Grounds maintenance vii AC Grounds Maintenance (1834) £259.20 Verge grass cutting 3rd viii E.ON (1835) £423.79 Electricity supply June ix LRALC (1836) £35.00 Cllr Training 30.6.15 x TSB Bank plc (DD) £17.35 Bank charges

(The following was not on the Agenda but was agreed and signed at this meeting to comply with insurance renewal deadline Minute 15/65) xi Broker Network Ltd (1837)£1475.21 PC Insurance 2015/15

15/49 CORRESPONDENCE 15/49a Correspondence Tabled for Information – noted i RCC News Bulletin 15th,, 29th June, 13th July ii The Grantham Canal Society June 2015 ‘Bridge’ iii The Harby Journal July 2015 iv Clerks & Councils Direct July 2015 v RCC Membership to the RCC (Leics & Rutland) vi The Hose Piper July-August 2015-07-06 vii SLCC July 2015: The Clerk magazine 17 viii 15/34 LCC 30.6.15: Entrance to the Pingle Dyke playground ix The Clawson Clarion July/August 2015 x Sport & Funding Project Officer, Blaby District Council 14.7.15: Mobile Skate Park

15/49b Correspondence for Discussion i Public House seating on the Pingle Village Green:  LC resident 25.6.15;  LC resident 11.7.15;  Anonymous letter LC residents undated It was agreed that this would be discussed at the August meeting after the 3 month trial period had ended ii Bolton Lane, Hose resident 27.6.15: Street light on Bolton Lane discussed. It was agreed to reply that a suitable site had not be identified but they could discuss any suggestions with the Hose Cllrs iii 114/174fvi Area Safety Inspection Reports 4.6.15 noted. The following were agreed:  The handyman should do the repairs but inform the clerk of any that needed specialist attention;  Cllr Seddon would order and install a second gate for the Pingle Dyke and claim the cost of materials from the PC;  A wet pour repair kit be purchased at £50 plus delivery for use by the handyman iv LRALC 2.7.15: 2015 Newsletter No 4 noted

(Cllr Baxter declared a personal interest in the following matter as a member of Hose PCC) v 14/112 Hose PCC 6.7.15: lawnmower invoice & request for grant It was agreed unanimously that:  There should be a resolution on the August agenda to grant £270, being half the cost of the new lawnmower;  explain that this was a one-off grant which did not set a precedent for future grant requests vi 15/35 Came & Company 10.7.15: Village Green 63: trees at Dovecote corner It was agreed that the clerk should draft a reply, for approval of Cllr Dunn, saying that the PC did not consider that the trees on this part of the Village Green were its responsibility because:  this area has been enclosed and used as part of the garden of Number 33 East End for approximately the last 35 years;  when this area of Village Green was enclosed no trees were present so they were presumably planted by residents of No 33;  the land belonged to the Parish Council but not the trees

15/49c Urgent correspondence received after the clerk’s report and requiring discussion i Western Power Distribution 14.7.15: Land at Canal Lane, Hose. A request for a Wayleave consent for removal of existing overhead line in Community Orchard had been received. It was agreed unanimously and both copies were signed by the Clerk on behalf of CHH PC ii MBC 16.7.15: PC Liaison meeting 24.11.15 7pm Council Chamber & draft Minutes of meeting on 22.6.15

15/50 14/64 CHAIN LINK FENCE AROUND HARBY MILLENNIUM SIGN The recommendation from Harby Cllrs that the chain be retained was agreed unanimously

15/51 15/30f vii TREES TO BE INCLUDED IN TREE MAINTENANCE SURVEY The recommendation from the Chairman that only Long Clawson cemetery, St Remigius closed Churchyard and Hose closed Churchyard be included in the 2015 tree survey was agreed unanimously.

An amendment to the PC Trees on Parish Council Property Health & Safety Procedure would be drafted by the clerk and considered at the August meeting

15/52 15/30f viii NEW PC STREET LIGHTS FOR BOLTON LANE/CHAPEL LANE, HOSE Quote from E.ON of £415 per new street light x 4 agreed unanimously

18 15/53 15/132cii VILLAGE GREEN 64 EAST END, LC Report from PC volunteer Tree Warden 26.6.15 was discussed. It was agreed that the village green be cleared of all trees and shrubs to make it easier for the grass to be cut. Cllr Seddon agreed to discuss this with the Birley family as it had donated rose bushes and a plaque for the green in the past

15/54 15/38 PAYMENT OF INVOICES ONLINE Draft list of online payees was discussed. It was agreed that the clerk should obtain the necessary information from the PC bank to allow payment of invoices online, for consideration at the August meeting

15/55 15/39 INSURANCE PREMIUM It was agree unanimously to renew a 3 year long term agreement (starting from the end of the current lta 1.8.2016) and renew the policy with the current PC Insurer, Came & Company. A cheque for £1475.21 was written, checked and signed at this meeting to comply with deadline of 31.7.15

15/56 14/18 COMMUNITY ASSET REGISTER  House of Commons Library 9.2.15 Assets of community value noted;  Draft list of community assets CH&H was amended. To be included on the August PC agenda for confirmation and adoption

15/57 14/160 MEETING TO DISCUSS COMMUNITY SPEEDWATCH FOR HARBY Between Volunteers, LCC Speedwatch, coordinators from Stathern & a Parish Councillor. Cllr Wheatley agreed to be the Parish Council representative at this meeting to be arranged by the clerk

15/58 HARBY PLAYGROUND COMMITTEE It was agreed that the Grant from the Hickinbotham Charitable Trust of £500 to Harby Playground Committee, which it had given to the Parish Council. should be kept in a separate Harby playground fund

It was noted that the Committee was applying to the IGAS Energy fund for a replacement item of playground equipment for the train climbing frame on the Leys

15/59 CO-OPTION OF LONG CLAWSON CLLR It was agreed unanimously that, because no Long Clawson resident had come forward to be considered for co-option to the vacant Long Clawson ward in response to the poster, a Resolution be included on the August agenda to co-opt Mr Brian Hiley as a Parish Councillor for Long Clawson.

The clerk was asked to check that Mr Hiley complied with the residency requirement

The Chairman thanked Cllrs for attending and closed the meeting at 9.30pm

VICE CHAIRMAN ………………………………….. DATE: 17th July 2015