Agency Invitation to a Team Around the Child/Young Person Meeting

Lead Professional Pack

L e a d P r o f e s s i o n a l W e l c o m e P a c k

November 2015

1 Lead Professional Pack

Lead Professional Welcome Pack Contents

 Lead Professional Page 3 Tick Chart

 Team Around the Family (TAF) Meeting Agenda Page 4

 Child / Young Person CAF/Self Evaluation Pages 5-6 This is a tool for the Child / Young person to engage in the process and puts across their views and perspectives. This can be used as an impact assessment to see if changes have taken place for the child/young person throughout the interventions. This will also support completing the Distance Travelled Tool with the parents as it will provide the child’s perspective.

 Child / Young person TAF Plan- My TAF Page 7 This is the child / young person’s actions written in a child friendly way for their own beneficial record. Expressing the views, aims and outcomes of the meeting.

 Team Around The Family (TAF) Minutes Pages 8-11 This is the paper work for the Team Around the Family (TAF) Meeting. It supports and identifies the action plan for the child / young person and their family. The responsibility of taking the meeting minutes should be given to a member of the TAF meeting and should not be the Chair (Lead Professional).

 TAF Closure Notification Page 12 This form needs to be sent back to the Gateway following the closure of the TAF meeting

 Distance Travelled Tool and Flash Cards Page 13 This is the tool that is used alongside the TAF meetings in order to evidence impact of multi-agency working in meeting the additional needs of children and families. The questionnaire works in conjunction with the flashcards attached to the LP Pack.

 TAF Questionnaires Pages 14-15 These questionnaires are an opportunity for a child or young person to share their views of the TAF process. Please complete these forms and return them to [email protected]

 Locality Contact Details Page 16 If you require any advice or guidance about the TAF process please use the contact list provided.

Lead Professional Tick Chart 2 Lead Professional Pack

This check list and associated tools have been developed in order to support you in the role as CAF author and potential lead professional. If you do complete the CAF but are not continuing the role of lead professional please pass this list to the Lead Professional. There are a variety of tools available on the internet to support you: http://www.wirral.gov.uk/my- services/childrens-services/about-childrens-services/family-common-assessment-framework

Task Tick Comments

Complete CAF

Send a copy of the completed Family CAF Back to the Gateway within 20 working days of allocation [email protected]

Organise first TAF Meeting within 10 days after the completion of the CAF. Email Gateway date of 1st 1st TAF 2nd TAF 3rd TAF TAF and all subsequent dates [email protected] 4th TAF Closed

Take Agenda and Family Contract to TAF Meeting and request a minute taker- You will find these tools at; https://www.wirral.gov.uk/health-and-social- care/childrens-social-care/wirral-safeguarding- childrens-board/family-common

Please complete the distance travelled tool throughout your work with the family. When the case is closed please return your first and final figure to [email protected]

H:\SServices\ Adobe Acrobat WestminsterHouse\team areas\SafeguardingDocument Secretarial\Vicky Palmer\DTT Sept 2013\DTT April 2014.doc

When TAF is closed, please complete closure form and send to Gateway

GR7 Closure notification.doc [email protected]

Team around the Family Meeting

AGENDA

1. Welcome, Chairs opening statement, Introductions and Apologies

2. Agree Ground Rules

3. Chair outlines the structure of the meeting

4. Discussion of CAF/Previous Minutes

5. Plan – who will do what and when (including family members)

6. Select/Confirm Lead Professional

7. Set review date, time and place

8. Circulate Plan to all at meeting

Team Around the Family Minutes

Meeting Details Date Time Location

Family Members Name Relationship Signature

Professionals Name Job Title Contact Number Signature

Apologies Name Role

Summary of Meeting

PTO Summary Continued

Action Plan

What do we want to achieve Agreed Tasks By Progress Made RAG whom/when

Action 1

Action 4 Action 3 Action 2

Next Meeting: Date Time Location Lead Professional

Family

Action Plan Action 1

Action 2

Action 3

Action 4 Action 4 Action 3

TARGETED SERVICES Closure of TAF Notification (GR7) To be returned when TAF finishes The purpose of this form is to ensure that Targeted Services are aware of and can monitor the progress of families who are subject to Team around the Family. It is important that we are notified of any closure of a Team around the Family episode and the outcomes that have been achieved.

Name of Family

Address:

Date of Birth

GW No (if known)

Lead Professional

Agencies Involved

Has the Distance Travelled tool been completed and emailed to [email protected] Yes/ No

Outcomes achieved

Closure reason: Y/N Referral to CADT Services refused Needs met refer to single agency Needs met access universal services Family has left Wirral

Date of Final TAF Meeting

Final Family Contract (contract) emailed to Gateway Support Worker at [email protected] Yes/ No

Date closed to TAF (to be Completed by Gateway)

 Send a copy of this form to Gateway Support Worker [email protected] and ensure you attach a copy of the most recent Family Contract.  Send Distance travelled scores from first and last TAF meetings to [email protected]

Distance Travelled Tool

The journey of the child and whether or not our services support the family is critical. This is now monitored corporately by using the Distance Travelled Tool to assess impact. As each new case is identified and the Family CAF is sent out the expectation is that the lead professional will carry out the Distance Travelled Tool as part of the role.

In your capacity as a lead professional (LP) you are required to complete the Distance Travelled Tool. This takes place when you first start working with your families in TAF that you are LP for. All you have to do is sit down with the family at the start of the intervention and complete the questionnaire based on the needs of the family as a whole. If there is more than one child who the family are struggling with and require additional support you might want to carry out separate Distant Travelled Tools. Give the young person or parents, carers or guardian the flashcards (prompt cards) and ask the 20 questions. Place the score in the box which best describes the negative effect each factor is having on them. Then add up the total of each column and enter the results on the bottom of the page. Over time as the issues lessen due to the agencies supporting them the figure should reduce.

Please send the first and final score to [email protected]

If you are unsure and would like some advice and guidance please contact Vicky Palmer on 0151 666 4326 or e mail [email protected]

Please click on the links below

H:\SServices\ WestminsterHouse\team areas\Safeguarding Secretarial\Vicky Palmer\DTT Sept 2013\DTT April 2014.doc

Adobe Acrobat Document

Experience of TAF Questionnaire

We would like to know what you thought of the Team around the Family (TAF) meeting that you went to

For each question please circle the answer that is closest to what you think

1. Did an adult tell you about the meeting and what was going to happen?

2. Were you able to talk at the TAF meeting about what you wanted?

3. If you didn’t want to speak were you able to tell an adult what you wanted to say?

4. Is there anything we can do to make these meetings better for you? (If you don’t want to write anything here perhaps you could draw a picture)

I am ______years old. I am a boy girl

Thank You

Please return to [email protected]

Your Team around the Family Meeting (TAF) Questionnaire We would like to know what you thought of the Team around the Family (TAF) meeting that you went to. Please could you fill in the below questionnaire?

For each question please circle the answer that is closest to what you think.

Age: Gender:

Were you asked if you wanted a TAF meeting? Yes No

Did you know why a TAF meeting was held? Yes No

Did you feel able to speak in the TAF meeting? Yes No

Did you feel listened to by others who were there? Yes No

If you didn’t speak were you able to tell an adult Yes No what you wanted to be said?

Were you happy with your lead professional? Yes No

Were you happy with what you were asked to do Yes No on your TAF plan?

Were you happy with what other people were asked Yes No to do on your TAF plan?

Is there anything we can do to make the TAF meeting better in the future?

Please return to [email protected]

Targeted Preventative Services Locality Team Contact Details –from 6/11/15 Locality Senior Locality Team Leaders and Managers Gateway Locality GATEWAY Manager Support Social Worker Worker Birkenhead Lindsay Davidson Family Intervention Team Leader: Barbara Jorden: Solvi Westrum Youth and Play Sheena Herbert Tel: 604 3503 Tel: 0151 651 Gateway Team Service and Tel: barbarajordan@wirr 2527 Leader: Jane Egan Restorative Practice [email protected] al.gov.uk solviwestrum@w Tel: 0151 604 3535 Manager Family Intervention Team Leader: irral.gov.uk lindsaydavidson@wirr Lynn Elton al.gov.uk Tel: FAX no for referrals: [email protected] 604 3598 Restorative Practice: Kathy Gill Tel: 637 6059 [email protected] Social Worker Early Years: Tracey Rimmer Tel: 6521916 Glynn Morgan [email protected] [email protected] Youth and Play: Steve Chan Tel: 666 ov.uk 3923 [email protected] Wallasey Family Intervention Team Leader : Helen Saffer Cartwright Tel: 630 1845 Maria Sheen Michelle [email protected] Tel: 604 3509 Sandham Restorative Practice: Mike Clarke Tel: Tel: 0151 630 637 6176 mariasheen@wirral. 1845 [email protected] gov.uk michellesandha [email protected] Early Years: Sarah Harper Tel:630 1845 [email protected] Youth and Play: Dave Decorte Tel:637 6356 [email protected] South and Elizabeth Hartley Family Intervention Team Leader Dave West IFIP Service Manager Swarbrick Tel: 666 4747 Katie Jones Donna Hoijord- Wirral and [email protected] Tel: 604 3527 Beard Early Years and Restorative Practice: Steve Collier Tel Tel:0151 666 Children’s Centres 637 6300 [email protected] 4813 elizabethhartley@wirr [email protected] ov.uk donnahoijord- al.gov.uk West Early Years Sarah Harper Tel:630 [email protected] 1845 v.uk [email protected] South Early Years: Tracy Rimmer Tel 3341381 [email protected] Youth and Play: Mark Newman Tel:637 6357 [email protected]