Town of Cross Plains Board of Supervisors

TOWN OF CROSS PLAINS BOARD OF SUPERVISORS MONTHLY MEETING September 2016 The Board of Supervisors of the Town of Cross Plains held their regular monthly meeting on Monday, September 12, 2016 in the Community Center, 3734 County Road P, Cross Plains. Notice of the meeting was published in the September 8, 2016 issues of the Mt Horeb Mail and the News-Sickle-Arrow. Agenda was posted on September 1, 2016 at the Town Hall, Town Garage and Town Website. Amended Agenda was posted on September 7, 2016 at the above places. Board Members Greg Hyer, Vera Riley, Paul Correll, Jeff Baylis, Greg Haack, Town Treasurer Bonnie Krattiger and 10 citizens were present. The meeting was called to order at 7:39 pm by Chairman Greg Hyer. Vera Riley led the pledge of allegiance to our flag. Approval of Minutes of the August 8, 2016 Town Board Meeting. Motion was made by Greg Haack and seconded by Jeff Baylis to accept the minutes. All Board Members approved. Motion carried. Approval of Minutes of the August 15, 2016 Town Board Meeting. Motion was made by Greg Haack and seconded by Jeff Baylis to accept the minutes. All Board Members approved. Motion carried. Review of Financial Report and Action on Payment of Bills The Financial Report for the month of August was reviewed. Motion made by Vera Riley and seconded by Jeff Baylis to approve the August Financial Report as presented. All Board Members approved. Motion carried. Motion made by Jeff Baylis and seconded by Paul Correll to approve the payment of bills in the amount of $38,287.84. All Board Members approved. Motion carried. Clerk Announcements: Recently a letter was received from County Clerk Scott McDonell regarding those municipalities that have relier contracts for elections. The letter basically indicates they will handle the November 8 election as the contract indicates but will no longer do any relier contracts. Clerk is concerned about the extra hours it will take to do all the election inputs, training, etc. Time required to take on a larger project as well as the continual push of jobs the County has done in the past and now puts back onto local clerks/treasurers that this position as part time clerk is becoming more a ¾ time position. Suggestions from the Board on how to work this problem would be appreciated. The Clerk has been in contact with other local reliers to see what they are of doing. Chair Announcements: Airport Road has been finished as far as the culvert is concerned. The driveway on Airport Road, however, continues to be a problem. A recent certified letter was returned to the Town as post office was not able to get a signature from owner. Dane County went out last week to the property and we are waiting to hear back from the County as to that result. Union Valley culvert has been completed. Tree work that was talked about last month is in the process of being done. Public Participation for three minutes. Dan Frisch asked if Board was aware of an email from Matt Baker. The Chair indicated they are. With heavy storms gravel is making its way across the road on Stagecoach half way up. Shag Bark Circle also has washed out. Chair indicated it will be refilled and packed yet this year as well as patching at the top of Stagecoach. Jim Garfoot wanted to remind citizens that Dane County will be holding a meeting at the Town Hall next week for zoning changes. Discussion/Action on MSA alternatives for Stagecoach Road. Motion was made by Jeff Baylis and seconded by Paul Correll to approve the Stagecoach Road rebuild op- tion of MSA 1 which would be 11 feet for pavement width per lane with 3 feet of paved 1 shoulder and 1 to 3 feet of gravel shoulder for a total of 34 feet for a road bed with some leeway on the design as time progresses. All Board Members approved. Motion carried. Discussion on reducing speed limit on Stagecoach Road between Hwy P and Hwy 14. MSA recommends a reduction of speed limit be posted on Stagecoach Road between Highway P and Highway 14 based on their review of current and future road pro- files and traffic/speed counts. Action will be taken next month with an Ordinance to do so. This will also reduce costs for the rebuild of Stagecoach Road because exiting site constraints will not allow sufficient cut and fill to meet 55 mph standards. Action on Contract for Stagecoach Road Wetlands Delineation. Motion was made by Greg Haack and seconded by Jeff Baylis to approve the contract for the Stagecoach Road Wetland Delineation recommended by MSA in order to facilitate DNR approvals. All Board Members approved. Motion carried. Action on trash service contracts starting in 2017. Motion was made by Paul Correll and seconded by Jeff Baylis to approve the Town and Country Sanitation starting Janu- ary 1, 2017 for the next 5 years provided they match a proposal the Chair will forward. All Board Members approved. Motion carried. Discussion/Action on Mount Horeb Fire Department Board Representative. Tabled until next month. Discussion on 2017 budget items. Treasurer Bonnie Krattiger presented a rough draft of the 2017 budget for review. Cross Plains Fire Department will be purchasing a new fire truck at the cost for the township of $178,961.12. Paul Correll made a motion to include the fire truck for Cross Plains in the 2017 budget. Vera Riley seconded. All Board Members approved. Motion carried. Discussion continued on the Stagecoach Road project as well as the Mt. Horeb Fire Department project. Other parts of the budget were discussed. In October budget items will continue to be addressed Discussion on Prohibiting Engine Braking on Hwy P between Stagecoach and Pine Hill Roads. It has been brought to the attention of the Town Board that larger trucks have been using their engine breaking at the aforementioned area. Residents who use larger trucks indicated it is a safety issue for trucks to use engine breaking and is generally set to automatic on steep inclines. No action taken. Action on Wisconsin Towns Association Resolution on Increasing State Rev- enues for Road Maintenance. Motion was made by Jeff Baylis and seconded by Paul Correll to approve the Wisconsin Towns Association Resolution on increasing state rev- enues for road maintenance. Board Members Greg Hyer, Paul Correll, Jeff Baylis, Greg Haack approved. Motion carried. Vera Riley abstained. Motion was made by Greg Haack and seconded by Jeff Baylis to adjourn the meeting. All Board Members approved. Motion carried. The meeting was adjourned at 10:58 p.m. Nancy Meinholz, Clerk