MINUTES OF THE REGULAR MEETING OF THE MAYOR AND TOWN COUNCIL OF CENTRAL VALLEY TOWN, SEVIER COUNTY, UTAH HELD WEDNESDAY, JANUARY 21, 2015

A regular meeting of the Mayor and Town Council of Central Valley Town was held on Wednesday, the 21st of January, 2015 at the Central Valley Community Center, 50 West Center, Central Valley, Utah at the hour of 7:30 p.m. after due and timely notice had been provided pursuant to Section 52-4-6, UCA, 1953, as amended.

COUNCIL MEMBERS PRESENT

Council Members: Mayor Kim Peterson, Charles Evans, Bryan Brown, Becky Bastian and David Nielson.

Absent/excused: None

STAFF MEMBERS PRESENT

Town Clerk: Allen Henningson Town Treasurer: Shelley Brown

CITIZENS PRESENT

Max White, Chet White, James Cockrell, Arlinda Limb and Bruce Riddle.

1. Opening Remarks given by Charles Evans. Pledge of Allegiance. Meeting called to order and roll call. Mayor Peterson welcomed those in attendance at the meeting.

2. Approval of minutes of previous meeting. The minutes of the December 17th Town Council meeting were presented for approval. All members had reviewed the minutes. Mayor Peterson asked for a discussion of the minutes. The minutes were approved upon the motion of Bryan Brown and seconded by Becky Bastian. Mayor Kim Peterson voted yes, Charles Evans voted yes, Bryan Brown voted yes, David Nielson voted yes and Becky Bastian voted yes. The voting was unanimous in the affirmative.

3. Comments from Residents. James Cockrell who lives at 325 North Main reported that when it rains his driveway gets water from the street. He has had water in his basement as well. He stated that the town should do something to prevent the water from coming onto his driveway. Mayor Peterson stated that some gravel in the area may help. Mayor Peterson said the town would investigate the problem.

4. Garbage Collection. White's Sanitation.

Max and Chet White of White's Sanitation presented a written proposal for the town to start providing mandatory residential garbage service for Central Valley. Central Valley and Sigurd are the only municipalities in Sevier County that do not provide mandatory residential garbage

1 service to their residents. We have 219 water meters in town. About 85% of them or 170 residents are using a cart provided by White's. There are 8-10 dumpsters in town. White's would provide the basic service for $8.25 for each resident. The rate would increase as fuel costs increase. Most of the other municipalities add $0.25 to $0.50 for clerical costs. White's would provide two free dumps for a dumpster used during a town cleanup. Becky Bastian asked about those currently not using the garbage service. Mayor Peterson stated that there are about five homes that are vacant. White's explained that they have a widow rate where they would go to the home to get the garbage cart. Becky asked why Sigurd was not participating. White's explained that they were close to the landfill and their residents can take their own garbage to the landfill. David Nielson asked about delinquent accounts. White's explained that they would be about the same as we have with our water accounts. David also asked when they wanted to start. White's explained that the proposed start date would be April 1st. White's would collect for the service prior to April 1st and we would be responsible for collections after that date. David also asked about the requirements for preparing the garbage for pickup. White's explained that their policy was written. Garbage in the carts would be taken as well as other properly bundled material and other 35 gallons garbage cans. Carpet is hard for White's to take since it is hard to handle. White's would provide a credit for those using a dumpster. The costs of the extra accounting was discussed. Garbage collection problems were discussed. White's would benefit since their accounting duties would be less. Becky said that it would be good for our residents that already have the service since their rates would be less and they would get one less bill. There are not a lot of collection problems in Central Valley. Mayor Peterson asked about the cost for an extra cart. White's would charge $2.50 per month for rental of an additional cart. White's stated that the mandatory collection would help clean up the town. Those residents that do not have a water hookup would not be included.

Mayor Peterson stated that the council will have further discussions on providing the service. We would need to decide how much extra the town would add for each resident if we go with providing the service. Mayor Peterson asked if we should shut off water for non-payment of the garbage fee. White's stated that they could stop the garbage service if payment is not received. 5. GIS Mapping Update.

Mayor Peterson stated that he had talked with Paul Damron. Paul did not have enough time to prepare the needed information for tonight's meeting. Paul will be invited to attend next months meeting to discuss the GIS mapping project. Bryan Brown suggested that each council member meet with Paul to review their needs. Mapping is a concern for the water protection zones.

6. Noise Ordinance Discussion. Approve Noise Ordinance #2015-001

Mayor Peterson explained that the copy of the noise ordinance in the packet has been updated to include the changes suggested at last months meeting. David Nielson made a motion to adopt the Noise Ordinance, Ordinance #2015-001 as written. Bryan Brown seconded the motion. Mayor Kim Peterson voted yes, Charles Evans voted yes, Bryan Brown voted yes, David Nielson voted yes and Becky Bastian voted yes. The voting was unanimous in the affirmative. The town clerk will post and record the ordinance as required.

2 7. Amended Ordinance To Govern Central Valley Town Culinary Water System. Discussion and approval. Amended Ordinance #2014-001

Mayor Peterson explained the changes that are needed for the water ordinance. He stated that he had been waiving some of the penalties required by the ordinance. The changes would allow the mayor to write off a penalty up to $20.00 if requested by the town clerk and treasurer. Amounts over $20.00 would need approval by the town council. The change would also include a provision to not charge the $5.00 late fee for delinquent account balances of $5.00 or less. David Nielson asked about the policy for waiving water charges for water leaks. The town council would need to approve waiving charges resulting from water leaks. Becky Bastian made a motion to adopt the amended Ordinance To Govern Central Valley Town Culinary Water System, Ordinance #2014-001 as written and amended. Charles Evans seconded the motion. Mayor Kim Peterson voted yes, Charles Evans voted yes, Bryan Brown voted yes, David Nielson voted yes and Becky Bastian voted yes. The voting was unanimous in the affirmative. The town clerk will post and record the ordinance as required.

8. Street Planning and Improvement Project. David Nielson

David Nielson reported that the CIB had approved our project for street planning and improvement for a potential grant of $13,000.00. Final approval of funding for the grant is scheduled for their February 5, 2015 meeting. Mayor Peterson and David Nielson plan to attend. Jones and DeMille will start on the project after it is funded. The CIB had adequate funding available for their projects since they are no longer considering funding the Uinta Basin Railroad. We are still about a year away from doing any road projects. We will need to determine how to finance a loan for our future road improvement projects.

9. Utah Pipeline Association, January 26, 2015 meeting, Fillmore, Utah.

Mayor Peterson asked for volunteers to attend the Utah Pipeline Association meeting that is scheduled for next week. They will provide a meal starting at 5:00 p.m. followed by the meeting. Mayor Peterson will plan to attend the meeting.

10. Water Source Protection Zones. Bryan Brown

Bryan Brown stated that the Planning Commission would be conducting a public hearing at their next meeting scheduled for February 4, 2015. A copy of the proposed water source protection ordinance is included in the packet. The changes will update section 13 of the Land Use Ordinance. We do not have a good map of our water source protection zones. Bryan has talked with the health department and they suggest we go by the calculations of the original written description of our water protection zone. They suggest we take the numbers to a land surveyor and have the surveyor put the zones on a map. Mayor Peterson stated that we could consider purchasing the property in zone 2 to solve potential problems. Becky Bastain asked why we would purchase the property when we could zone any developments out of the area. Mayor Peterson responded that there could be legal issues. We need to get a good map for our water protection zones. The zones for Meacham Springs are most important. Bryan stated that we should require all new homes to be connected to our water system. Mayor Peterson stated that

3 our ordinances already require that. Bryan handed out a list of contaminates that was provided by the health department. The list should be sent to our residents periodically to reduce harmful effects to our water supply. It should be provided when new homes are constructed. Mayor Peterson stated that he would contact Ryan Savage and have him submit a bid for surveying our water protection zones and providing an adequate map. The water department has funding to pay for the survey work. A grant may be available for purchasing property to protect the water source protection zones. Mayor Peterson will explore the grant options with the state when he attends the water conference next month. Becky Bastian reported that she had spent some time with health department personal discussing our proposed ordinance. They say we would have more than adequate protection for our water sources. Mayor Peterson suggested some specific changes to the ordinance, he wants the unprotected aquifers to state that there would be no septic tanks for zones 1-3. Septic tanks would be allowed in other zones if approved by the health department.

11. Conditional Uses. Bryan Brown

Bryan Brown reported that the Busks were proposing constructing storage units on their lot in the north end of town which is located in the R-1 zone. They wanted to construct a stand alone storage unit. A storage unit is allowed in the R-1 zone with a conditional use permit. Our ordinance requires that a residence be constructed prior to granting a conditional use permit. The Busks have withdrawn their request since they are not ready to construct the residence. Bryan proposed that the planning commission review the conditional uses allowed for the R-1 zone. A storage unit may not be appropriate for the R-1 zone. Becky agreed that storage units would not be appropriate in the R-1 zone. Bryan provided a matrix that Annabella uses for their conditional use permits. He suggested that we consider developing a matrix for our conditional uses as well. The council agreed that the planning commission could review the conditional uses for our zones. 12. Accept Financial Audit for the fiscal year ending June 30, 2014. Allen Henningson

Allen Henningson reviewed the audit reports provided by Kimball and Roberts from our recent audit. The audit found that we are following the accepted procedures with our financial condition being good. An agreed-upon procedures audit was conducted. This category is used for towns with budgets under $500,000.00. Each council member has a copy of the reports. The only exception found concerned the towns nepotism policy. The town has adopted a nepotism policy since the audit so that we can be in compliance for future audits. The financial statements provided by Kimball and Roberts were also reviewed. Page 20 reports the status of revenues and expenditures for the year for the general fund. The general fund had a beginning balance of $110,081.00 and an ending balance of $106,855.00. At the end of the year there were $31,950.00 in restricted funds with $10,000.00 designated for payment towards our loan and $21,950.00 of Class C road funds that need to be expended on roads. For the general fund the town spent $3,226.00 more that they received. Page 24 displays the revenue and expenditures of the water department. The beginning balance for the water department was $74,242.00 and the ending balance was $71,717.00. For the year the water department spent $2,525.00 more than they received. Allen responded to the councils questions on the audit report and they were in agreement that that audit report was acceptable and the town had done well on the audit.

4 Allen also explained that he would be working on the new budget over the next several months. He asked the council members to provide their input regarding the various department needs. The budget will be on the agenda for the next several months. A tentative budget will be approved in May with the final budget being approved in June. We will need to amend our current years budget to include the new CIB road grant when we receive it. The budget would also need to be amended if we take on garbage collection for the town.

13. Approval of monthly expenditures. Mayor Peterson asked for a review of the December expenditures. Becky Bastian made a motion to approve the December expenditures as described. Charles Evans seconded it. Mayor Kim Peterson voted yes, Charles Evans voted yes, Bryan Brown voted yes, David Nielson voted yes and Becky Bastian voted yes. The voting was unanimous in the affirmative.

14. Council Members Reports.

David Nielson reported that Scott Thomsen is working on the crack seal project. He has completed the community center parking lot as well as a few streets. David is monitoring the material to see how far it goes. The pedestrian signs have been installed. They are mounted a little low but catch your attention. There are two signs on the post. Annabella town is planning to hire Scott for some part time work for their town. David said he did not see an issue with Annabella using Scott as long as he was available when we need him.

Bryan Brown reported that the planning commission will be conducting a public hearing on the changes to the source protection ordinance. The Jason Robinson subdivision will also be reviewed in the planning commissions February meeting.

Becky Bastian reported that she has the specifications for the splash pad. The health department is reviewing the specifications. Their environmental scientist will be coming to review the splash pad as well. Splash Zone plans to start construction on the splash pad on March 16th. We are planning for a May 16th -17th opening date. The landscaping around the splash pad will need to be completed as well. We will need to get one of our employees certified as a splash pad operator. The town will construct the little building for the splash pad controls. Becky is working to find out how we can safely dispose of the water at the end of the season. We should not need to construct an additional drain field.

Charles Evans reported that he had one bad water sample this month. The bad sample required him to take an additional seven samples. All seven of the additional samples were good.

Mayor Peterson reported that he was working on changes to our building permit policy. For new home construction we already require that the county building permits are signed by both Kim and Bryan. In the future we will require a sign off by Shelley to make sure she gets the information that is required for setting up a new water hookup. 15. Adjournment. Mayor Peterson thanked everyone for their attendance and asked for a motion to adjourn. Bryan Brown made a motion to adjourn, Charles Evans seconded it. Mayor Kim Peterson voted yes, David Nielson voted yes, Charles Evans voted yes, Becky Bastian voted yes

5 and Bryan Brown voted yes. The voting was unanimous in the affirmative. The meeting was adjourned at 9:40 p.m.

Minutes by Allen V. Henningson ______Mayor Kim Peterson Attest: ______Allen V. Henningson, Town Clerk

Date approved by Town Council ______

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