Select Board Meeting Minutes s4

Town of Plymouth Select Board Meeting Minutes Plymouth Town Hall Plymouth, NH 03264

July 13, 2015

Members Present: Chairperson, Mr. Mike Conklin, Mr. Neil McIver, Mr. Armand Girouard, Mr. John Randlett Members Absent: Mr. Bill Bolton

Others Present: Town Administrator, Mr. Paul Freitas

6:00 pm. Mr. Mike Conklin called the meeting to order and Mr. Armand Girouard led in the Pledge of Allegiance. Approval of Minutes:

 Minutes of June 22, 2015 Non-Public Work Session o Mr. John Randlett made a motion to approve the minutes; seconded by Mr. Girouard. All in favor.  Minutes of June 22, 2015 Board of Selectmen Meeting o Mr. Girouard made a motion to accept the minutes; seconded by Mr. Neil McIver. All in favor.

Announcements: The Select Board will meet on the following dates: The following announcements were made:

 Regular meetings – 6:00PM: Monday, July 27, 2015 and Monday, August 10, 2015.  Work review sessions prior to the regular meeting will start at 5:00PM All of the above meetings will be held in the Town Hall, unless otherwise posted  Weather observations for the month of June are available in the Town Hall.  Citizens wishing to be listed on the Select Board’s Agenda should notify the Town Hall before 12:00 PM the Friday before the scheduled meeting.  Plymouth Village Water & Sewer Announcements: o Fairgrounds Road will be closed between July 27th and August 7, 2015 due to construction of a water line replacement. o On Thursday, July 23, 2015 water main will be shut off on Fairgrounds Road from 9am to 1pm. Once turned back on please run water until it comes out clear.

Appointments:

Visitors:

6:15 PM PUBLIC HEARING:  Pursuant to RSA 31:95-b Unanticipated Funds, to address the following: To accept Unanticipated Funds from Plymouth School District to pay a portion of the after school program maintained by the Plymouth Parks & Recreation Department. The amount of unanticipated funds will not exceed $30,000. o Mr. Conklin opened the public hearing o Mr. Conklin explained that the Plymouth School District and the Town of Plymouth used to share the cost of the after school program. However, it was decided that it will be less expensive if the Town of Plymouth ran the program alone. The Plymouth School District will give $30,000 toward the after school program. o Mr. Frank Miller spoke in favor of the town taking over the after school program. o Mr. Paul Freitas explained that currently the $30,000 is considered unanticipated funds, but next year the after school program will be included in the budget with an offset of #30,000. o Mr. Girouard made a motion; seconded by Mr. Randlett to accept the unanticipated funds not to exceed $30,000. All in favor. o Mr. Conklin closed the public hearing at 6:18pm.

New Purchase Orders:  Chief Casino Clogston – Mask Construction, LLC; New roof installation at 46 Highland Street per quote dated 3/30/2015: $9,500.00 o Chief Clogston stated four contractors have bid on the project with the lowest bid at $9500 and highest at $11,500. Chief Clogston asked that the project be awarded to Clifford Mask as low bidder. o Mr. Girouard made a motion, seconded by Mr. Randlett to accept Chief Clogston’s recommendation and approve the purchase order to replace the roof in the amount of $9,500.00. All in favor.  Chief Steve Lefebvre – Ford Credit Dept; 3 2015 Ford Inceptor Utility vehicles, payment 2 of 3 (approved at town meeting): $41,717.64 o Chief Lefebvre clarified that this purchase order was already approved at the Town Meeting. He just needs the Board to sign the purchase order.  Chief Steve Lefebvre – Tri Tech; Perform software support (IMC) and Fingerprint Interface: $11,580.00 o Chief Lefebvre stated that a licensing fee have to be approved every year in order to use the software. o Mr. Conklin inquired whether it involves the update of the software, as well. o Chief Lefebvre stated that it does include the updates. o Mr. Randlett made a motion to accept this purchase order; accepted by Mr. McIver. All in favor.

New Business/Unfinished Business:

Other Business:

Committee Reports:  Mr. Conklin attended an Energy Commission meeting, where the solar array project at the Recycling Center and 3rd phase of the street light projects were discussed.

Public Comment:

6:20 pm Mr. Conklin asked for a motion to go into non-public session in accordance with RSA 91-A:3 II (a thru i). Mr. Randlett made a motion, seconded by Mr. Girouard, to go into non-public. All in favor.

Adjourn:

Respectfully submitted, Jaseya Girona