APICS NOSH #20 Board Of Directors Meeting Minutes

APICS NOSH #20 Board of Directors Meeting Minutes

Meeting Date: August 26, 2008 Meeting Place: Pizzeria Uno, Woburn, MA

Attendees: Ken Glasser, Jack Partridge, Luciano Sanchez, Adrienne Galbraith, Flank Clapp, Richard Hopkins, Frank White Jr. Paul DiNunzio Absent: Michele Lawrence, Ken Duratti, Kevin Burnell, Bruce Netten, John Howell, Paul Blanchet Meeting Start Time: 6:15 pm

The meeting was convened at 6:45 PM.

1. Secretary’s Report Michele Lawrence

The June BOD minutes were accepted as presented.

The BOD wanted to review the Secretary’s duties with regard to the meeting minutes as follows: 1) ensure that pre-minutes are distributed prior to the meeting. 2) Update the minutes to meeting discussion and distribute them for review. 3) Update the minutes to any amendments made at the following month’s BOD meeting and 4) send final version of minutes to Michele Blake to post on our website.

The 2008-2009 BOD Roster was passed around for corrections/updates.

ACTIONS: Adrienne (filing in for Michele L) will update and distribute the Roster. Frank C will ensure Michele B puts a copy on the website and Frank W will ensure the updated roster is posted on National Society’s website.

2. Treasurer’s Report Paul DiNunzio

The 2008-2009 Preliminary Budget was constructed/reviewed August 5, 2008 by BOD members who had significant input. We were roughly $6 K positive for the year. Since then, the Budget was reviewed and amended slightly: . The newsletter budget was adjusted up to $5000 to accommodate a newsletter in December, since Ken G has scheduled a joint meeting. . NESCON inflow and outflow line items were added. Ken G gave Paul D the detail. The NESCON outflows are $500 for marketing materials plus a free class. The inflows are estimated at $2500 for 2007 Supply Chain Conference proceeds minus a correction to 2005 proceeds of $2000 of the $3000 we owe to PMAB (see notes in Programs/NECON section). The BOD agreed that the Supply Chain Conference estimates are adequate for budgeting purposes. The 2008-2009 budget was approved with amendments.

Bank Statement through 8/06/08

YTD Through ======July 08======07/31/2008

Category Category Jul 08 Jul 08 Jul 08 Descriptio YTD 08 YTD 08 YTD 08 Description Actual Budget Diff n Actual Budget Diff

INCOME INCOME CSCP CSCP Materials $ - $ - $ - Materials $ - $ - $ - Inhouse $ - Inhouse $ - Workshops $13,044.00 $13,044.00 Workshops $13,044.00 $13,044.00 Interest $ 5.59 $ 19.00 $ (13.41) Interest $ 5.59 $ 19.00 $ (13.41) Membership Membershi Dues $ 858.00 $ 643.00 $ 215.00 p Dues $ 858.00 $ 643.00 $ 215.00 Monthly Monthly Meeting $ 600.00 $ - $ 600.00 Meeting $ 600.00 $ - $ 600.00 Open Open Workshops $ - $ - $ - Workshops $ - $ - $ - Supply Supply Chain Chain Conference Conference Income $ - $ - $ - Income $ - $ - $ - TOTAL $ 662.00 TOTAL $ $ INCOME $14,507.59 $13,845.59 INCOME 14,507.59 662.00 $13,845.59

EXPENSES EXPENSES Dinner Dinner Meetings $ - $ - $ - Meetings $ - $ - $ - Inhouse $3,502.51 $ - Inhouse $ 3,502.51 $ - Workshp $(3,502.51) Workshp $(3,502.51) Internet $ - $ 150.00 $ 150.00 Internet $ - $ 150.00 $ 150.00 Marketing $ - $ - $ - Marketing $ - $ - $ - Membershi Membership $ - $ - $ - p $ - $ - $ - Newsletter $ - $ 415.00 $ 415.00 Newsletter $ - $ 415.00 $ 415.00 Open Open $ $ Workshp $ - $ - $ - Workshp - - $ - President $1,843.70 $ 1,099.00 $ (744.70) President $ 1,843.70 $1,099.00 $ (744.70) Programs $ - $ - $ - Programs $ - $ - $ - Student Student Chapter $ - $ - $ - Chapter $ - $ - $ - Supply Supply Chain Chain Conference Conference Expense $ - $ - $ - Expense $ - $ - $ - $ $ Treasurer $ $ - $ - Treasurer - - $ - TOTAL 5,346.21 1,664.00 TOTAL $ 5,346.21 $1,664.00 EXPENSES $(3,682.21) EXPENSES $(3,682.21)

OVERALL OVERALL TOTAL $9,161.38 $(1,002.00) $10,163.38 TOTAL $ 9,161.38 $(1,002.00) $10,163.38

Bank Accounts as of 8/06/08 Checking 43,586.55 Savings 13,143.74 TOTAL Bank Accounts 56,730.29

Note: 08 Business in Monthly $ 09 details meetings 600.00 $ President 1,843.78 Inhouse $ Workshop 3,502.51

Budget 7/1/2008 Through 6/30/2009

Category Description Budget FY09 Accepted

INCOME CSCP Materials $ 2,985.00 Inhouse Workshops $ 33,105.00 Interest $ 228.00 Membership Dues $ 7,716.00 Monthly Meeting $ 5,000.00 NESCON Inflows $ - Open Workshops $ 22,686.00 Supply Chain Conference Income $ 2,500.00 TOTAL INCOME $ 74,220.00

EXPENSES CSCP Materials expense $ 1,785.00 Dinner Meetings $ 8,200.00 Inhouse Workshp $ 21,618.00 Internet $ 1,800.00 Membership $ 284.00 NESCON outflows $ - Newsletter $ 5,000.00 Open Workshp $ 16,199.00 President $ 9,315.00 Seminars $ - Student Chapter $ 1,100.00 Supply Chain Conference Expense $ 2,500.00 Treasurer $ 77.00 TOTAL EXPENSES $ 67,878.00

OVERALL TOTAL $ 6,342.00

Detailed Budget 7/1/2008 through 6/30/09

Category Description

INCOME Sub Categories APICS Refund $ - CSCP Materials $ 2,985.00

Inhouse Workshops $33,105.00 Interest $ - Checking Interest $ 48.00 Savings Interest $ 180.00 TOTAL Interest $ 228.00 Membership Dues $ 7,716.00 Monthly Meeting $ 5,000.00 NESCON Inflows $ -

Open Workshops $22,686.00 Supply Chain Conference Income $ - Supply chain seed monies $ 2,500.00 TOTAL Supply Chain Conference Income $ 2,500.00

TOTAL INCOME $74,220.00

EXPENSES CSCP Materials expense $ 1,785.00 Dinner Meetings $ 8,200.00 Inhouse Workshp $ - Materials and Kits $ 18,903.00 Mileage $ 1,509.00 Printing $ 720.00 Speakers $ - Supplies, misc exp, postage $ 486.00

TOTAL Inhouse Workshp $21,618.00 Internet $ 1,800.00 Membership $ 284.00 Postage $ - Supplies $ - TOTAL Membership $ 284.00 NESCON outflows $ - Newsletter $ - Postage $ 180.00 Printing $ 4,705.00 Supplies $ 115.00 TOTAL Newsletter $ 5,000.00 Open Workshp $ - Books $ 15,124.00 Milage $ - Postage $ - Printing $ - Speakers $ - Supplies $ 1,075.00

TOTAL Open Workshp $16,199.00 President $ - Board Meetings $ 2,883.00 National Conference $ 3,000.00 Other $ 600.00 Postage $ - Region Meetings $ 2,832.00 Supplies $ - TOTAL President $ 9,315.00 Student Chapter $ - Expenses $ - Library $ - Scholarships $ 1,100.00 TOTAL Student Chapter $ 1,100.00 Supply Chain Conference Expense $ 2,500.00 Treasurer $ 77.00

TOTAL EXPENSES $67,878.00

OVERALL TOTAL $ 6,342.00

The Treasurer’s Report was accepted.

3. New Business Ken Duratti

Frank W reported for Ken D.

At the last District Meeting they discussed what to do with proceeds from membership—one paid staff member for Regions/District reporting to Henri Wingfield at National. This idea was passed over by our BOD. We need our funds to cover years when in-house workshops do not materialize.

ACTION: Have Ken D pass along these ideas: . Have someone represent District APICS Chapters at job Fairs. . Have District buy/share email marketing lists. . Develop professional the marketing materials that used to be able to borrow from Society such as a Triptic (trifold presentation board).

The BOD discussed having Joanne Castiglione audit our Chapter’s finances once per year. ACTION: Paul D to contact Joanne Castiglione about auditing. Adrienne provided her contact info. The District contacted us about speakers. Ken does not have time to update the speaker website.

Our contract with North Shore Community College to run classes is expiring. ACTION: Jack to contact North Shore Community College and renew.

Paul Wetzel submitted C-Bar on 7/18/08—see the C-Bar Report.

ACTION: Ken wanted Adrienne to keep up the Certification Maintenance effort at providing materials and instruction that assist our members with their applications and journals. Adrienne will coordinate with Frank and Michele on Speaker History updates and turn it into one effort.

Do we know who will be spearheading Merrimack and UMass Lowell? See the Academic section.

New Business Report accepted.

4. Programs Ken Glasser

. NESCON 2008 = New England Supply Chain Conf. o Dates: Sun Oct 5 & Mon Oct 6, 2008. o One day conf (and one day prep-welcoming half-day prior). o Infrastructure: . Web (K.Glasser/A.Galbraith / M.Blake) – LOOKS GREAT! (www.nescon.org ) . Financial/Accounting (D.Cotter) . Org Structure / Steering Committee:  Conf Co-Chairs: K.Glasser (and J.Brennan-part time)  Facilities Committee Chair – B.Hennessey. Team member: A.Galbraith  Programs Chair: Ken Glasser (4 Flights + Keynotes) 1. APICS-NEGOTIATIONS TRACK = K.Glasser = complete!

2. APICS-OPERATIONS TRACK = K.Glasser = complete!

3. NSMG-Supply Mgt/Sourcing=A.Sommers = complete!

4. NERT/CSCMP-Logistics=Blair Watts

5. Keynote Speakers = Complete!

6. SUPPLIER SHOWCASE Track (by Exhibitors): All sold out – 1st time ever!! Oracle, Canadian Consulate, and L7 Technologies….

 Exhibitors & Sponsors- J.Brennan & J.Savage (Chair). 1. Things are selling nicely!

 Marketing: Chair - D.Rivers. Team members: D.Patton (APICS-SOSH) & Cathy Van Lanker (APICS Boston). 1. Templates, forms, press releases, etc. 2. Mailings/postcards. 3. Links to NESCON on many organization’s web-site. 4. Attendees = Ken has marketed directly to: Tyco (Mark??) and Axcelis. Ken also sent e-mails to Varian (Rich??), Symmetricom, Analogic, Textron, GE, Raytheon, Veeco, BAE, Innovent, JP Morgan/Chase, Liberty Publishing, AS&E (Loy/Paul/Chris Burl), Pfizer, and an old mailing list of multiple companies from 2005.  Will need early edition October newsletters in color, for Marketing at NESCON on Oct 6th.  Also, will need color printouts of the E&R Fall/Winter educational brochure, for Marketing on Oct 6th.

 Still open, as PMAB has not yet sent us the 2007 NECON proceeds: Ken sent Chris L at PMAB indicating that we will pay back $2K of the $3K owed, for the overpayment from the 2005 (?) NECON conference, contingent upon receipt of the 2007 NECON proceeds.

We really need attendees. Try to get people from your company to attend. We sent an email out advertising NESCON.

. ACTION: Jack to send Adrienne E&R borchure for NESCON in mid-septermber to distribute at NESCON October 6th. Coptech may be able to help with the printing.NOSH #20 Programs for 2008 – 2009 Updates: o The June 2009 PDM (06/10/09) at the FINZ restaurant = . I made contact with the mgr at FINZ, and have started the process for rebooking next year. We will need a credit card # & Exp date, as well as a signature from Paul, for the $300 deposit, once the paperwork is finalized (very shortly). . I called UPS, regarding a potential UPS Plant tour for the 05/12/09 PDM. So far, they sound positive! They will be calling back (hopefully) before the Board Mtg on 8/26, and I will advise the group then. NOTE: Bruce, they said they do not have a cafeteria, but do have a conference room, where we could feed people. Not sure of the capacity yet, not sure of whom their caterer is, etc. I’ll get the details, and if this pans out, I’ll connect you with the correct person.

o I continue to send the Bios/Topic Summaries/Pictures for the upcoming PDM’s to Michele (for the web), and Adrienne (for the newsletters), as I get them. This keeps the info up to date on the web, w/o the delay of waiting for the next PDM info in queue, as they are all stacked up in waiting! I believe they have all of the ones already for 2008-9, but I’m verifying this….

2008-2009 CALENDAR:

Date Day Activity Agenda______09/09/08 Tue PDM Bob Stahl – Executive S&OP

10/14/08 Tue PDM Rich Weismann – Strategic Sourcing (Student Night - China Blossom)

11/18/08 Tue PDM Bix Hamby – Six Sigma and the Power to Guide or Deceive ). 12/09/08 Tue SPECIAL Holiday Networking Event, with APICS Boston, and New EVENT England Roundtable (NERT) @ Montvale Plaza (Stoneham)

01/13/09 Tue PDM Peter Green - RFID: Tracking and Traceability – Avoid Being Put Out of Business (While Improving Operational Efficiency!)

02/10/09 Tue PDM Sue Pariseau – Operations Mgt - Opportunities [TOPIC?? TBD]= Panel Discussion (Student Night - China Blossom)

03/10/09 Tue PDM Joint Mtg with Boston @ Montvale Plaza, Stoneham?? (Top Management/Leadership Night).

04/14/09 Tue PDM Dennis Yates – Leadership Dvpt, Nomination of Officers

05/12/09 Tue PDM TBD, Election of Officers

06/09/09 Tue PDM Annual Bash at FINZ, Installation of Officers

2009-2010 CALENDAR:

Date Day Activity Agenda______09/08/09 Tue PDM TBD – TBD

10/13/09 Tue PDM TBD – TBD (Student Night - China Blossom)

11/10/09 Tue PDM Bix TBD – TBD

12/08/09 Tue SPECIAL Holiday Networking Event, with APICS Boston, and New EVENT England Roundtable (NERT) @ Montvale Plaza (Stoneham)??

01/12/10 Tue PDM TBD – TBD

02/09/10 Tue PDM Sue Pariseau – Operations Mgt - Opportunities [TOPIC?? TBD]= Panel Discussion (Student Night - China Blossom)

03/09/10 Tue PDM TBD – TBD (Top Management/Leadership Night).

04/13/10 Tue PDM TBD – TBD

05/11/10 Tue PDM TBD – TBD, Election of Officers

06/08/10 Tue PDM Annual Bash at FINZ, Installation of Officers

Programs Report accepted as presented.

5. Education & Research Jack Partridge

We are having trouble with host site for BSCM. Only two people registered for BSCM. MPR has two. DSP has five people and will run. Frank Clapp thought Jack might check with churches for conference rooms.

ACTION: Frank C will send Jack some info.

State how many current instructors we have Active: 6 ( LH, BO, KD, AH, RH, PH,) Potential: 1 Inactive: 2 (BS, JT) State how many workshops are currently being CPIM Open: 0 held CPIM In-house: 0

State the # of attendees we have in the CPIM Open: workshops CPIM In-house:

State the status of any open invoices Outstanding Invoice In-house: $0.00 CPIM (Open): $0.00 CPIM $ Group Test: State any E&R activities or plans Firm schedule for Fall

1 FALL Workshops

CPIM . BSCM – No host site identified as of yet, Working on . MPR – Paradigm Precision in Malden DSP - Doe & Ingalls Danvers 2. . 3. FALL In-house courses:

All invoice due have been paid! . Analogic, Peabody – CPIM o SMR – To be scheduled . VSEA – CPIM o ECO to start 10-7 . WNA Comet East (Plastics) – Chelmsford, MA o DSP to start 9-10 4. CSCP Materials

. Take orders as received

E&R Report accepted as presented.

6. Facilities B. Netten

Lou is covering for Bruce while he is on vacation. No one has registered except for bogus registrations, but the newsletter has not arrived yet.

The usual people will not be at the September meeting.

The projector is all set. It will be transferred to Ken G to use for NESCON after the September PDM.

7. Newsletter Adrienne Galbraith

The June newsletter was on time.

The September newsletter is mailed and will arrive in mailboxes on August 27th-29th. The emailed newsletter should happen Tues 9/2, and will serve as a reminder register by that Friday 9/5, since the printed newsletter has to be mailed before the long weekend.

Adrienne will be working with Ken G to develop a special printing of the newsletter for NESCON in late September.

News for the October newsletter is due by the September BOD meeting.

All of the $1609.48 over budget was explained. The $679.16 is for color brochures for 2007 NECON. The balance is just a mix up between E&R Postcards and Newsletter, since it is hard for Paul to tell which is which from AlphaGraphics invoices.

The budget for newsletter was adjusted to $5000 to account for a mailing in December. Did we get a separate line item in for NESCON of $500 in marketing materials.

The Newsletter Report was accepted.

8. Website Frank Clapp

Frank will dig into setting up PayPal for PDMs. Ken is also getting a quote from Alicia at Axcelis to set up PayPal and the notification that we need for Bruce.

The subject of switching to Jaguar for a web host was revisited. The cost to change over will likely offset the savings. The BOD decided to stay with Verio. The Verio bill will be coming in soon.

ACTION: Frank will ensure that Michele B has speaker bio’s for Ken Duratti.

No one needed email accounts, just forwarding accounts.

The Website Report was accepted.

9. Academic Liaison John Howell

No Pre-meeting minutes submitted. ACTION: Ask John H--do we know who will be spearheading Merrimack and UMass Lowell?

10. Company Coordinator Luciano Sanchez

Lou will be sending out certificates—we will not require guests to be accompanied by a coordinator.

He is updating Coordinator’s roster to keep up with changes.

Company Coordinator’s Report accepted.

11. Membership Rich Hopkins

Rich had expressed a concern that only 70% will renew with new dues structure—now he has even more cause for concern. Rich did a project: from March through June there were 49 expired members, and only 51% renewed. Corporate was hit worse. We had 12 corporate memberships at end of March—and 2:12 are now gone. Six more corporate members are due to expire between now and the end of the year. Corporate members (under the old structure) made up one quarter our total membership.

Rich has sent another letter out to encourage renewals, including to corporate members.

2006 2007 2008 2009

JUN 254 236 226 212 JUL 244 239 225 209 AUG 247 239 227 SEP 246 233 221 OCT 243 234 225 NOV 244 232 231 DEC 245 236 230 JAN 242 244 225 FEB 238 243 223 MAR 239 246 228 APR 246 235 221 MAY 244 225 219 JUN 236 226 212 APICS NOSH Membership

2006 2007 150 2008 2009

0 JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN

The Membership Report was accepted.

12 CMS/C-BAR Frank White Jr.

Paul Wetzel submitted C-Bar on 7/18/08. No feedback yet—but we had plenty of points. Paul was pretty confident that we should achieve the Gold Award again this year and that will allow us to keep our Platinum Award.

Frank will try to set up a reminder system for important deadlines, maybe through using BOD agenda templates. These deadlines should include C-Bar items, as well as things that must be worked on well in advance, such as filing deadlines for the Treasurer, audits, formation of Nominating Committees, etc.

Meeting adjourned at 8:57 PM