Central Service Area Meeting August 4, 2016
Members Present: Alicia Engels, Natasha Toliver, Jane Shelhorse, Tom Gates, Aaron Reidmiller, Lizz Billings, Sureatha McGhee, Marlie Smith, Kim Barrow, Justin Bullock, Heather Grubb, Sharon Entsminger, Charles Hester, Cindy Jo Daniel Fred Birchett, Paul Wilmoth
Welcome and Call to Order: Justin welcomes everyone to Chimborazo House in Richmond City. Round table introductions of everyone present.
Approval of Minutes from April 28 Meeting: Minutes were not brought to the meeting. Alicia verbally recapped the minutes. Minutes will not be able to be approved until the next meeting in December.
Treasurer’s Report
Total net income currently: $1,798.25 Please remember to submit the financial action form to Sharon Entsminger Form located on VRPS website, or she can email it to you.
Chair’s Report The money earned is a reflection of this group. Special Events in the Fast Lane was an excellent event with great speakers and facilities. The track finals pulled over 150 youth participants. Many, we CSA volunteers assisted with the event. It was a great way to promote healthy living and well received by participants and attendees. Our meetings still remain to have great attendance- Justin challenges everyone to bring a friend to the meeting and grow our turn out for the meetings. He also wants to challenge everyone to get involved.
Report from Board Liaison, Aaron Reidmiller.
The board met last week, and received a presentation from the Auditor. The Society is in great shape. They passed with flying colors. The board is very impressed with the CSA and loved the opportunities we have created. There is a statewide buzz with our training opportunity in Richmond. It set the bar for what’s possible. We are also the first group to offer membership scholarship opportunities.
A brief survey went out 2 months ago, the society is looking very closely at the service areas and resource groups and how they are done. They are still sifting through and evaluating the feedback, but we will plan for a slight structural change on how things work. The survey indicated that professionals were interested in more open discussion opportunities to talk about programming. Stay tuned- we will have more definitive information soon.
The ballot is out- please make sure that you log your votes for board and also for CSA board. Aaron is available or Nancy Turnage at the main office if you have any questions. Also please ask Aaron if you have any questions in regards to any of the financial reports, he is happy to talk about it with you. He stresses that the budget is strong. We currently have 1500 members in the society currently- the most we have ever had! Our membership is strong! Thanks for all of your hard work!
Committee Reports
Annual Conference
The drafts have been put out on the session topics. The website you can find all of the dates and information and everything you need to know.
Future Conference Dates
2016, Conference is Nov 5-8 at the Hotel Roanoke 2017, Hampton, Oct 21-24 2018, Henrico, Hilton Short Pump, Nov 3-6 2019, Fairfax, Sheraton Tyson’s Corner, Sept 7-10 2020, Norfolk Waterside Marriot, Oct 3-6
Fundraising
Pickleball Tournament
o October 15
o Rockwood Park in Chesterfield, VA. T
o Committee looking to possibly extending it to 2 days depending on the number of participants they recruit. Volunteers are encouraged as a learning opportunity. The start time is 9 am.
o Chesterfield will need a letter requesting a fee waiver for the courts. Justin Bullock will complete this.
Special Events in the Fast Lane
o CSA Workshop. Special thanks to CJ Daniel for helping us make this happen.
o 44 registrations
o 11 people with CEU’s
o 1 request a refund
o Sponsors: RIR, RMC Events, VA playground services
o Registration Fees 1181.00
o Expenses:$30 CEU fee
o Expenses $99.35 speaker gifts Track Finals
o New Kent, Colonial Heights, Fredricksburg, Caroline, Fort Lee participated.
o $740 net revenue which is $440 over the estimated income of $300. Justin thanks everyone for their support.
Awards and Citations
Deadline is past for the awards. He hopes CSA will be well represented.
Suggestion for the Track Finals for future nomination under the CSA.
Discussion on whether the CSA can nominate members and their programs for recognition
Foundation
Through a donation from the foundation, we are now including annual conference registration with the $25 membership for students. Aaron will look into information for how many students have taken advantage of this program and bring this to the December meeting. Membership is not restricted based on residency.
Over $200,000 has been given Foundation has given over 10 years.
210 people have received scholarships and only 40 have signed up for membership. They hope to increase that by reaching out to them and inviting them to join, its $15 to join and the money goes back towards additional scholarships.
HORN Publication
August 18 is the deadline for information for information for the next HORN publication.
Leadership Training Institute
No report
Legislative Update
No report
Membership Outreach
Please make sure you renew your membership if it has already expired. It’s important to keep up to date.
Nominations and Elections
Please vote for your board and CSA board members. The ballots are up- only vote once.
Resource Groups Aquatics- they have completed the Lifeguarding Games and lots of workshops Cultural Diversity – no report Outdoor – no report Senior Resource Group- planning a fall workshop and are moving it to VA Beach. They hope to grow numbers by reaching a new audience. Topics will appeal to all folk not just senior driven. Sports & Athletics – no report Theraputic Recreation – no report Operations – Looking to create a possible new group. Preliminary meetings are being held to determine if it’s feasible. Suggestion: to bring the idea to Conference.
Senior Games
Held in May in Newport News. They are returning to Henrico next year and have a planning committee already in place.
Old Business
CSA Professional Membership Outreach Update
o Aaron, Lizz and Paul passed around a VRPS membership draft. 3 VRPS sponsored memberships are budgeted for this year. It also must be submitted with a letter of recommendation first by someone in VRPS in good standing. They expect involvement in the society if they are given a membership, but specifics will not be tracked. They will give preference from people who have not yet received a sponsored membership. The goal is to increase involvement.
o Discussion with group as to when this will go into effect, December vs. March vs. August.
o Lizz stresses we need to award them this year as they are in the current budget and we cannot carry it over.
o Discussion on the difference between brand new and renewal memberships and who will take precedence.
o Discussion on the importance of increasing involvement being the first priority.
o Lizz, Aaron and Paul volunteer to be the panel to judge the first year.
o Suggestion: Reword “Previous or currently involvement with VRPS/CSA is not required, but preferred.”
o The nomination period will be open October 1 – November 1. Professional memberships will be awarded by December 1.
o Suggestion: Include it in the HORN.
New Business
Proposed expenditure for Fundraising Income: o Justin would like to propose income from track & Field event to go toward track software for future. It renews on an annual basis. You can put the information on up to 5 computers.
o Benefits: time keeping, place results, store information in one house in a central hub. Results come in real time- its more efficient in terms of time of people spend.
o Suggestion: Tie it into the Senior Games Budget because it might be mutually beneficial to track and field and also senior games.
o Motion to have that discussion and bring it back up in the December meeting.
Adjournment
Next Meeting:, Henrico Theatre , December 1, 2016
o Suggestion: For our luncheon, complete a chilli Cook-off/ Baked Goods Competition. Use the money allocated to award gift cards to the winners.
o Suggestion” to bring a gag gift from department.
o Justin, Heather, Jane to help plan and create something for the December 1 meeting.
Justin Bullock motions to adjourn. Motion seconded by Lizz Billings. Motion passed unanimously.