Disclaimer: These Unofficial Minutes Are Not Official Until Approved by the Commission

IOLA, KANSAS OFFICE OF THE ALLEN COUNTY CLERK April 27, 2010

The Allen County Board of Commissioners met in regular session at 8:00 a.m. with Chairperson Gary G. McIntosh, Commissioner Dick Works, Commissioner Robert A. Francis, and Sherrie L. Riebel, County Clerk.

Bob Johnson, Iola Register representative, was present to observe the meeting.

Commissioners corrected and approved the minutes of the April 20, 2010 meeting.

Ron Boren, Boren Roofing, discussed roof issues at 410 N. State. Discussion followed.

Angela Henry, Safe Base Director, thanked the commissioners and Ron for letting the kids work in the courtyard. They planted flowers and a new tree and put mulch around the shrubs.

Angela requested the commissioners still let Safe Base have $7,000 the county pledged for the grant even though Safe Base did not get the grant requested. The $7,000 would cover school supplies, buy none going to administration costs. Discussion followed on the benefits to children. Commissioners received a letter of support from Dr. Sean McReynolds, dentist in Humboldt. Commissioner Francis moved to approve giving Safe Base $7,000. Motion died for lack of a second. Commissioners stated they support what Angela is doing, but need more information before taking action.

Angela reported on the Health Foundation meeting held yesterday.

Angela reported the Sunderland Foundation provides health grants. Commissioners will review the information.

Ron Holman, Allen County House and Grounds Director, discussed the flooring in district court. He presented bids for court back room, hallways and bath for tile flooring; Home Detail for $2,114.84; Decorator Supply, Inc for $2,827.50. Bids for the front office for vinyl tile from Home Detail for $2,054.84; Decorator Supply, Inc. for $3,004.25. Commissioner Works moved to accept the bid from Home Detail for the court back room, hallways and bath for $2,114.84. Commissioner Francis seconded, motion passed 3-0-0. No action was taken at this time for the front office.

Bill King, Public Works Director, Glen R. Davidson, Senior Vice President of Allgeier, Martin and Associates, Inc. and Brandon Freeman, Civil Engineer, were present to present a tabulation of bids for the Apron Improvements at the Allen County Regional Airport. Project AIP 3-20- 0037-11. Bids were presented from Crossland Heavy for $373,920.00; Emery Sapp & Sons, Inc. for $392,932.78; Tribal Construction Co., for $394,230.70; Beachner Const. Co., Inc. for $410,276.00; LaForge & Budd Const. Co., Inc. for $414,821.00; Contech, LLC for $436,649.47; and J & J Contractors, Inc. for $498,918.90. The bids will be good for 120 days. Glen explained what is included in the bid in detail. Brandon explained other jobs Crossland Heavy has done for them on other projects. Glen stated Allgeier Martin and Associates recommend Allen County accept the qualifications and seek FAA concurrence to award a contract to Crossland Heavy Contractors, Inc. in the amount of $373,920 and forward these to Federal Aviation Administration. Commissioner Francis moved to authorize Bill King, Public Works Director to sign the grant forms needed to set up Crossland Heavy. Commissioner Works seconded, motion passed 3-0-0. Commissioners discussed with Glen and Brandon other long-range projects (20 year) that would be needed to complete the Allen County Regional Airport.

Thomas R. Williams, Allen County Sheriff, joined the meeting.

Angie Murphy, 911 Communications Director, discussed the cost of the final project for the 911 center. She will give a detail accounting to the commission.

Angie discussed patching the roof at 410 N. State. They will be delaying replacing the roof for the next couple of years. Discussion followed.

Angie reported on information she researched concerning the 911 system in preparation of a speech at the Rotary Club, Humboldt. She reported they had taken 15,000 phone calls in 85 days. Discussion followed. Sheriff Williams stated the 911 Advisory Board has met three times since they have been up and going. The board represents all of Allen County.

Sheriff Williams discussed House Bill 2226 which is legislation that would allow for Kansas Criminal Justice Information System (KCJIS) Circuit to upgrade to the newer technology provided by DISC for 2011. He would like the commission support concerning updating the State of Kansas emergency equipment. Discussion followed. KCJIS maintains and supports the state’s central message switch and other core KCJIS hardware, software and interfaces.

Steve Roling, Health Care Foundation of Greater Kansas City President and CEO, Mamie C. Hughes, Health Care Foundation Board Member, Jennifer Sikes, HCF Director of Communications, Adriana M. Pecina, HCF Program officer, David Toland, Thrive Director, and Sunny Shreeve, Thrive Administrative Assistant, visited with the commission. Steve explained the background of Health Care Foundation of Greater Kansas City and the REACH Foundation and the reasons for the foundations. $445,000,000 had been received to set up the foundations.

Steve acknowledged David and Sunny as being a great asset to Allen County on working with grant opportunities.

Don Hillbrant joined the meeting.

Jennifer explained they are doing a Health Award this afternoon to Joe Works. Steve gave detail on grants awarded in Allen County.

Gina Clounch, Allen County representative on HCF Community Advisory Committee, joined the meeting.

Adriana discussed some of the HCF projects she has been involved in.

Steve discussed ethic policy for who is on the board. He explained some of the projects HCF has helped fund. He commented money does not solve problems, but the support of the community does. Discussion followed. Mamie explained the foundation was set up for the poor, uninsured and underinsured.

Jason Nelson, Allen County EMS Director, Alan Weber, Allen County Counselor, Gary Hoffmeier, Hoffmeier Electric, Danny Ware, Superior Builders, Dan Ware, Superior Builders LLC, and Jeff Bauer, City of Iola Zoning Administrator, discussed the remodeling project at the ambulance building. Alan explained the project in short order. Each subcontractor discussed their points and concerns with the 45-day completion date and codes. Jeff reviewed the City of Iola codes for this project. He stated if the county had a design professional sign off on the wrapping of the sleeping room, he would sign off on the project. Discussion followed.

Jason announced Allen County has received a grant to purchase a LifePak 15, which would allow for sending vitals from the field to the hospital. The grant funds are through the “KBEMS Revolving and Assistance Fund (KRAF) Grant Program”. Allen County received KRAF Funding of $23,533.22 with Allen County’s local fund match of $5,883.30. Commissioner Francis moved to authorize accepting the grant and provide the matching funding. Commissioner Works seconded, motion passed 3-0-0.

Alan discussed the concerns with the commission and will redo the contracts with each contractor. Jason will contact an architect.

Don Hillbrant discussed planting trees in the courtyard. Commissioners referred him to Ron Holman, Allen County House and Grounds Director, to set up any purchases.

Commissioner Francis moved to go into executive session for 5 minutes for attorney client discussion. Commissioner Works seconded, motion passed 3-0-0. Those in the room will be Chairman McIntosh, Commissioner Works, Commissioner Francis, and Alan Weber, Allen County Counselor. The time is now 12:04 a.m. Commissioners reconvened at 12:09 a.m. No action was taken.

Commissioners received a letter from Senior Services of SEK, Inc. to renew the use of Humboldt and Iola’s senior centers for congregate meals program. Discussion followed. Commissioner Francis moved to authorize Chairman McIntosh sign off on an agreement for the use of Allen County’s Senior Center facilities. Commissioner Works seconded, motion passed 3-0-0.

Commissioners reviewed the annual reports of Cottage Grove Township and Rural Fire District #3.

Commissioners will not be meeting next Tuesday, May 4th so they may attend Kansas County Commissioner’s Association Annual Conference.

Commissioners approved the following documents:

a) Clerk’s Vouchers Totaling $35088.11 b) Payroll Changes c) Abatements Personal Property Value 72, $11.10, Year 2008 Value 72, $12.22, Year 2009

With no further business to come before the board, the meeting was adjourned until May 11, 2010, at 8:30 a.m. in the Commission room of the courthouse.

______Gary G. McIntosh, Chairperson Dick Works, Commissioner

______Sherrie L. Riebel, County Clerk Robert A. Francis, Commissioner