The Power & Duties of Its Officers and Employees

MANUAL II

THE POWER & DUTIES OF ITS OFFICERS AND EMPLOYEES [SECTION 4(1)(B)(II)] 1. VICE-CHANCELLOR

Sl.N Nature of Power Statutes/ Ordinances/ECR/Rules o 1. Assignment of Duties to the Rector Statutes 3 (5) 2. Assignment of Duties to the Registrar Statutes 4 (4) (i) 3. Assignment of Duties to the Controller of Statutes 5A(3) (C) Examinations 4. Assignment of Duties to the Chief Proctor Statutes 8 (1) 5. Assignment of Duties to the Deans of Faculties Statutes 9 (4) 6. Assignment of Duties to the Principals/ Ordinance15.1 Directors/Deans as Incharge of the Hostel Administration 7. Appointment/Extension of Term of Ordinance 15.6 & 16.6 Administrative Wardens/ Wardens of the Hostels/Warden-in-Charge of Delegacies 8. Temporary appointment not exceeding a ECR No.202,August 2-3 1984 period of six months to teaching and administrative posts. 9. Creation of temporary posts for a period not DO exceeding six months. 10. Permanent Appointment and confirmation of ECR No.15, dated 06.05.1972 all class II and Class III with maximum of the and ECR N0.202 dated 2/3 grade August, 1984 11. Sanction of Annual Increment ECR No.15, dated 06.05.1972 12. Grant of permission to leave the station ECR No.202,August 2-3 1984 13. Sanction of Extra Ordinary Leave, Leave not DO due, Study leave, Sabbatical Leave, Special Casual Leave and Duty Leave 14. Sanction of Casual Leave DO 15. Sanction of Study Leave Ord.15.3 16. Sanction of all kinds of leave ECR No.202,August 2-3 1984 17. Sanction of Detention/ Compensatory Leave ECR 161, 23-25 Sept. 1987 under Ordinance 43 E 18. Approval for detention of IMS teachers ECR 161, 23-25 Sept. 1987 during vacations under Ordinance 43 E 19. Permission for Conversion of leave Ord. 3 E 20. Controlling Officer for the purpose of T.A. TA & DA Rules 21. Sanction for actual Taxi/Air fare – TA/DA ECR No.202,August 2-3 1984 22. Award of Research Scholarships and DO Fellowships 23. Sanction relating to Students Aid Fund DO 24. Investment ECR No.179,23-24.03.2003 25. Sanction of advance for outside treatment ECR No.202,August 2-3 1984 26. Write Off-Irrecoverable Overpayment ECR No.179,23-24.03.2003 27. Re-Appropriation of funds from One DO Revenue Head to another 28. Re-Appropriation of funds from One Capital DO Head to another Revenue Head 29. Re-Appropriation of funds from One DO Revenue Head to Capital

2. RECTOR

Statutes/ Sl.No. Nature of Power Ordinances/ECR/Rules 1. Approval of Panel of Examiners Orders of the Vice-Chancellor (RAC/Research) 2. Extension of residential period of Ph.D. DO Scholars 3. Condon delay for claims of Medical DO Reimbursement 4. Approval of Out station leave of University DO teachers 5. Approval/Extension/Resignation of DO Services of Jr./Sr. Residents 6. Appointment/Extension of Chief DO Warden/Warden 7. Confirmation of Class III (Technical & DO Non-technical) employees and engagement/extension of non-teaching employees on contractual basis from approved panels 8. Sanction of Casual Leave to all statutory DO officers except for self 9. Sanction of Extra Ordinary Leave, Leave DO not due, Sabbatical Leave, Special Casual Leave and Duty Leave to teachers 10. Sanction of Study Leave to non-teaching DO staff 11. Sanction of all kinds of regular leave DO including Maternity Leave, Paternity Leave, Quarantine Leave etc. to all statutory officers of the University 3. REGISTRAR

Statutes/ Ordinances/ECR/ Sl.No. Nature of Power Rules 1. Appointment and confirmation of Class IV ECR No.180 13.12.1975 staff 2. Temporary appointment of Class III staff ECR No.15, 6.5.1972 Ministerial (from the approved panel of candidates maintained in the Registry) and Class III staff Technical (through Internal Selection Committees) 3. Sanction of Annual increments to all the DO members of staff of the Department/Offices - 4. Permission to leave the station on duty DO 5. Grant of Earned Leave, Half Pay Leave, ECR No. 258, Dec.19-20, 1981 Commuted Leave, Maternity Leave, & ECR No.202,August 2-3 1984 Quarantine Leave, Compensation Leave 6. Sanction of Casual Leave ECR No.80 ,13.12.1975 ECR No. 258, Dec.19-20, 1981 & ECR No.202,August 2-3 1984 7. Sanction of Leave of all kinds (except ECR No.80 ,13.12.1975 Study Leave and Casual Leave) & ECR No.45,15.7.1978 9. Controlling Officer for purposes of T.A. Rule 46 of the TA & DA Rules 10. Forwarding of application for outside ECR 202,August 2/3 1984 employment 11. Permission for sending University vehicle Rules 16.1(b) ECR 116, dt. outside Corporation limits 6.10.1978 12. Extension and renewal of Research ECR 202,August 2/3 1984 Scholarships/ Fellowships 13. Change of Name DO 14. Refund of Fees DO 15. Re-imbursement of medical charges DO 16. Controlling Officer for University Guest DO House, Press & Publication, PROs Office

4. FINANCE OFFICER

Statutes/ Ordinances/ECR/ Sl.No. Nature of Power Rules 1. Sanction of Annual increments DO

2. Casual Leave DO

3. Permission to leave the station on duty DO 4. Allotment of residential accommodation ECR No.202,August 2-3 1984

5. Payment of scholarship against scheme in DO anticipation of funds 6. Advance payment of scholarships to foreign DO students 7. Sanction of Advance/Withdrawal ECR No.179,23-24.03.2003

8. Proforma Bills DO

9. Other Advances DO

10. L.C./Foreign Draft DO

11. Second & Subsequent Advances DO

12. Signing of Cheques – Others DO (other than salary/scholarship/ PF) 13. Re-Appropriation of funds from one Revenue DO Head to another 14. Re-Appropriation of funds from one Capital DO Head to another Revenue Head 15. Re-Appropriation of funds from on Revenue DO Head to Capital 16. Investments: Short term deposit with banks up DO to 91 days 17. Investment/Re-investment as per guideline of DO Investment Committee 18. Final Payment of G.I.S. DO

19. Final Payment of Provident Fund (including DO interest) 20. Disposal of Pension and Gratuity cases ECR No.202,2-3.08.1984

21. Signing all financial papers relating to DO investment etc.

5. CONTROLLER OF EXAMINATIONS

Statutes/ Sl.No. Nature of Power Ordinances/ECR/Rules 1. Sanction of Annual increments to all the DO members of staff of the Department/Offices 2. Permission to leave the station on duty DO

3. Sanction of Casual Leave ECR No.202,2-3.08.1984

6. Directors of Institutes

Statutes/ Sl.No. Nature of Power Ordinances/ECR/Rules 1. Sanction of Annual increments to all the Ord.3.5(d) Ch.III of BHU members of staff of the Department/Offices - Calendar Pt.I, Vol.I 2. Transfer of all non-teaching staff within the ECR No.15, 6.5.1972 Institute/Faculty 3. Permission to leave the station on duty DO 4. Sanction of Casual Leave ECR No. 258, 19-20.12.1981 5. Sanction of Leave of all kinds (except Study ECR No.180,13.12.1975 Leave) 6. Controlling Officer for the purpose of T.A. TA & DA Rules 7. Purchase of Books, equipments and other Ord.3.5(d) (vii) materials 8. Purchase of Newspapers/ Periodicals/ Journals ECR No.179,23-24.03. 2003 9. Purchase of Teaching Articles under ‘R’ DO Account

7. Deans of the Faculties

Statutes/ Sl.No. Nature of Power Ordinances/ECR/Rules 1. Sanction of Annual increments to all the ECR No.15, 6.5.1972 members of staff of the Department/Offices - 2. Transfer of all non-teaching staff within the DO Faculty 3. Permission to leave the station on duty DO 4. Sanction of Casual Leave ECR No.202, 2-3.08.1984 5. Sanction of Leave of all kinds (except Study ECR No.180, 13.12.1975 Leave) 6. Controlling Officer for the purpose of T.A. TA & DA Rules 7. Admission of Foreign Students ECR No.202, 2-3.08.1984 8. Purchase of Newspapers/ Periodicals/ ECR No.179,23-24.03.2003 Journals 9. Purchase of Teaching Articles under ‘R’ DO Account 8. Dean of Students

Statutes/ Sl.No. Nature of Power Ordinances/ECR/Rules 1. Sanction of Annual increments to all the DO members of staff of the Department/Offices - 2. Permission to leave the station on duty DO 3. Sanction of Casual Leave ECR No.202, 2-3.08.1984

9. Librarian

Statutes/ Sl.No. Nature of Power Ordinances/ECR/Rules 1. Sanction of Annual increments to all the DO members of staff of the Department/ Offices 2. Permission to leave the station on duty DO 3. Sanction of Casual Leave ECR No.202,August 2-3 1984

10. MEDICAL SUPERINTENDENT

Statutes/ Sl.No. Nature of Power Ordinances/ECR/Rules 1. Sanction of Annual increments DO 2. Permission to leave the station on duty DO 3. Sanction of Casual Leave ECR No.202,August 2-3 1984 4. To incur expenditure from the Budget under Statute 6A(5) his control

11. Principal, MMV Statutes/ Sl.No. Nature of Power Ordinances/ECR/Rules 1. Sanction of Annual increments to all the DO members of staff of the Department/Offices - 2. Transfer of all non-teaching staff within the DO Institute/Faculty 3. Permission to leave the station on duty DO 4. Sanction of Casual Leave ECR No. 258,Dec.19-20, 1981 & ECR No.202, 2-3.08.1984 5. Sanction of Leave of all kinds (except Study ECR No.180, 13.12.1975 Leave) 6. Controlling Officer for the purpose of T.A. TA & DA Rules 7. Petty Purchases ECR 179 March 23-24.2003 8. Purchase of Teaching Articles under ‘R’ DO Account 12. HEADS OF THE DEPARTMENTS/OFFICES/UNITS

Statutes/ Sl.No. Nature of Power Ordinances/ECR/Rules 1. Sanction of Annual increments to all the ECR No.15,6.5.1972 members of staff of the Department/Offices - 2. Permission to leave the station on duty DO 3. Sanction of Casual Leave ECR No.202,August 2-3 1984 4. Petty Purchases ECR No.179,23-24.03.2003 5. Purchase of Teaching Articles under ‘R’ DO Account Statutes & Ordinances of the University ECR = Executive Council Resolution Power and Duties of other employees have been given in the Office Procedure Manual of the University which is available in printed form.