Employee Termination Checklist s1

EMPLOYEE TERMINATION CHECKLIST

Employee Responsibility

 Submit a signed Letter of Resignation to Supervisor  Submit Final Timesheet online and notify Supervisor

Department Responsibility  Send the signed Letter of Resignation to the DSA HR/Payroll Office  Send the DSA Termination Spreadsheet Information to the [email protected] o Employee Name o UM ID # o Employee Record # o Job Title o Department Name or ID # o Employee’s Last Day WORKED (they must WORK their last day, not take Vacation or Sick) o Reason for Leaving o Recommendation for Rehire o Additional Information Regarding the Reason for Termination  Notify DSA HR/Payroll once final timesheet has been entered and approved online (no later than employee’s last day worked)  Retrieve employee’s P-Card (attach to cancellation form)  Complete and submit P-Card cancellation form to DSA Finance & HR Office  Retrieve employee’s M-Token & MCard (UM ID Card) o Send BOTH to one of the following MCard Centers:  Key & ID Office, C158 Med Inn: M-F, 7 a.m.-4 p.m.  MCard Center, 1000 Student Activities Building: M-F, 8 a.m.-5 p.m.  Entrée Office, B430 Pierpont Commons: M-F, 8 a.m.-5 p.m.  Employment Office, 250G Wolverine Tower: M-F, 8 a.m.-4:30 p.m.  Retrieve employee’s keys and turn in to unit key control personnel  Retrieve all University equipment such as computers, phones, flash drives, files, etc  Terminate internal office access security codes (if any)  Contact DSA Technology Service to terminate all computer systems access including email

DSA Finance & Human Resources Responsibility  Run “As Needed Effort Certification” and obtain employee’s signature before departure  Process Termination through UM Termination Workflow Process  Upload Letter of Resignation into ImageNow  Review final timesheet and termination paperwork  Monitor Vacation Pay Out  Process P-Card cancellation  Terminate University systems user access via Online Access Request System (OARS)  Offer and schedule Exit Interview to departing employee