Job Description: Date

MAILHOUSE BRIEF

FROM: COMPANY:

TO: COMPANY:

JOB DESCRIPTION: DATE:

If you are unsure about any of the information contained in this brief, the best way to complete this document is together with your mailhouse. If you have any questions they will be happy to help you.

BACKGROUND: (Short description of the job. Include any background issues that the mailhouse should be aware of)

ELEMENTS: List of all elements to be used in the mailing Stock Code Stock Date Delivered Element Description Quantity to Mailhouse

DATA FILES:

How will the data arrive? (e.g. e-mail, server, tape, CD?)

Number of files:

Format of files: (e.g. comma delimited, tab delimited, spreadsheet) FIELDS OF DATA FILE: What are the names of all the data fields in the file?

Which data fields will be used for the mailing?

DATA PROCESSING: Do you have any data processing requirements? (e.g. deduplication, cleansing, case formatting)

Will you be using a salutation? (which fields? e.g. [Title] [Surname])

Are DPID’s required to be appended?

LASER OR INKET PROCESSING:

OTHER REQUIREMENTS:  Set up letter text (no. of versions):  Produce live lasers (how many?):  Simplex laser  Duplex laser  Scan signature

LASER FIELDS:  Date (what date and date format?):  All data fields  Some data fields (list which ones required):  Salutation  Static letter text  Variable letter text (details?):

MAIL PROCESSING: Requirements:  Fold letter (to A4, A5, DL, other?):

Insertion  Intelligent  Selective  Generic Onsertion  Intelligent  Selective  Generic

 Collate letter with inserts (how many inserts?): Order of inserts: 1. 2. 3. 4.

LODGEMENT:  National lodgement  International lodgement

SAMPLES:  Provide sample packs (how many?): Details:

STOCK OVERS:

Stock overs to:  Be destroyed  Be delivered back to: MAILING MATRIX:

Cell Cell Description Quantity Date file Letter text file name Insert One Insert Two Insert Insert Number name Three Four e.g. 1 Marketers 10,000 Marketing Contacts Marketing Letter A4 Letter Marketing Application folded to Brochure Form DL