FI$Cal State Contract & Procurement Registration System (SCPRS)

Module: PO SCPRS Error Messages Guide Job Aid

Error Messages Guide

Target Audience:

Purchase Order processors and buyers.

Purpose:

This Job Aid explains possible errors a user might encounter when creating a purchase order, and the recommended resolution.

List of Error Messages:

Validation that FI$Cal performs while entering data and may result in the following Error Messages:

Error Message Problem Resolution If Vendor for FI$Cal Call the FI$Cal Service Center at Purchase Order does not 1-855-FISCAL0 or send an email have a BidSync Vendor ID, to [email protected] with the following error message Purchase Order number. will display and system will not allow user to proceed.

Last updated: 9/17/2013 Page 1 of 5 Module: PO SCPRS Error Messages Guide Job Aid

Error Message Problem Resolution If Buyer for FI$Cal Purchase Call the FI$Cal Service Center at Order does not have a 1-855-FISCAL0 or send an email BidSync Buyer Contact, the to [email protected] with following error message will Purchase Order number. display and system will not allow user to proceed.

If bill code entered on Enter a valid Bill Code using Bill Purchase Order is an invalid Code prompt and also update the BidSync SCPRS bill code, Bill Code on Purchase order using the following error message Add/Update Purchase Order page. will display and system will If your Bill Code is correct, not allow user to proceed. however, it is not available to be selected, call the FI$Cal Service Center at 1-855-FISCAL0 or send an email to [email protected] with Purchase Order number. If Acquisition Type is not Enter a valid Acquisition Type entered, the following error using Acquisition Type prompt. message will display and system will not allow user to proceed.

Error Message Problem Resolution If Acquisition Sub-Type is Enter a valid Acquisition Sub-Type not entered when Acquisition using Acquisition Sub-Type Type selected is “Non-IT prompt. Services,” the following error message will display and system will not allow user to proceed.

If Number of Offers is not Enter a Number of Offers in field entered when Acquisition highlighted in Red. Sub-Type Selected is “Consulting Services,” the following error message will display and system will not allow user to proceed.

If Purpose is not entered Enter Purpose in field Highlighted when Acquisition Sub-Type in Red. Selected is “Consulting Services,” the following error message will display and system will not allow user to proceed.

If Potential Beneficiaries is Select appropriate Potential not entered when Acquisition Beneficiaries using prompt. Sub-Type Selected is “Consulting Services,” the following error message will display and system will not allow user to proceed.

Error Message Problem Resolution If Low Bid Not Accepted Select appropriate Low Bid Not Reason is not entered when Accepted Reason using prompt. Acquisition Sub-Type Selected is “Consulting Services,” the following error message will display and system will not allow user to proceed. If Justification is not entered Select appropriate Justification when Acquisition Sub-Type using prompt. Selected is “Consulting Services,” the following error message will display and system will not allow user to proceed.

If Acquisition Method is not Enter a valid Acquisition Method entered, the following error using Acquisition Method prompt. message will display and system will not allow user to proceed.

Error Message Problem Resolution If Acquisition Sub-Method is Enter a valid Acquisition Sub- not entered when Acquisition Method using Acquisition Sub- Method selected is “NCB” or Method prompt. “State Program,” the following error message will display and system will not allow user to proceed.

Note: Also refer to the Entering in FI$Cal State Contract & Procurement Registration System (SCPRS) Job Aid document on the FI$Cal Job Aids website.

Last updated: 9/17/2013 Page 5 of 5