SOP-Sublijet Manufacture Inventory Control s3

STANDARD OPERATING PROCEDURE

► TimeForce / Employee Payroll TimeForce / Employee Payroll

Create Date: 6 Feb 2015 Revised Date: 14 Feb 2017 Page 1 of 4

APPROVAL

Process ______Owner(s) ___ : Retail District Managers

______Approval: Summer Hatley, Vice President of Donated Goods

Robert Smith, President and CEO

PURPOSE

The purpose of this SOP is to ensure that all processes performed within our Retail Store(s) are consistent and uniform. Ultimately these procedures will protect the donations given to our Retail Store(s) from theft, damage, or any other harm.

INTENT

To provide our Goodwill Employees and Management teams with a guide to the Organization’s expectations of how TimeForce is to be properly used and ensure adherence to employee payroll procedures.

RESPONSIBILITES

 District Manager(s) Monitor assigned Retail Store(s) operation Audit assigned Retail Store(s) for compliance

Maintain and Update SOP manual

Review procedures for feasibility and effectiveness

Train Management Staff(s) on procedure(s) STANDARD OPERATING PROCEDURE

 Store Management Maintain assigned Retail Store Inform associates of procedures Ensure compliance Train associates in specific areas of responsibility Ensure associates are held accountable for procedures contained within TIMEFORCE

 Each Store Manager and Asst/Prod. manager will have their own unique user ID and password for the store TimeForce.

o No employee can alter their own time

o Sharing of passwords is prohibited.

o At no time is an Assistant Manager to log in under the Manager to submit actions.

 TimeForce is to be checked daily to correct any exceptions.

 Payroll is available to help with training needs in TimeForce. A TimeForce Video Manual is available for download as a tool for TimeForce functions.

o https://palmettogoodwill.box.com/s/1w5wq9neni2jybfdtuul

 Fixing errors/clearing exceptions:

o All exceptions are to be cleared by the end of day on payroll Monday

o During short payroll weeks, this deadline is changed to the end of day Sunday before payroll Monday.

o If there are issues clearing exceptions, the DM must be notified immediately so they can assist.

 Leave time:

o Any absences that fall under leave time must be verified available per the biweekly leave balance sheet prior to approval and manually entered into TimeForce by the manager. STANDARD OPERATING PROCEDURE

o The correct pay codes must be used.

o Vacation time is to be paid at 8 hours per day.

o Sick leave is to be paid according to the hours available and the normal shift worked.

o Bereavement leave is to be paid according to the normal shift worked.

o Holiday leave is to be paid according to the Holiday Award report sent out by payroll at the time of the holiday for employees who do not work on the holiday.

. If the employee works on the holiday, nothing needs to be done.

. The report will include all employees, active and inactive.

. If the employee is “inactive” and is in a “no pay” status, they are not paid the holiday.

. If the employee is “inactive” and is in a “pay status”, they are paid the holiday.

. If the employee is separated before the holiday, they are not paid the holiday.

o Family Care leave is to be paid according to the hours available and the hours used by the employee.

. Approval for Family Care leave is granted on an individual basis.

o All leave time is to be noted on an Application for Leave and attached to the employee timecard.

o All leave time should be verified before being awarded. If there are any questions, the manager is to contact Payroll.

. HR should be contacted before leave is granted.

 Employee timecards: STANDARD OPERATING PROCEDURE

o Once exceptions are cleared, employee timecards for the pay period are to be printed. Manager should check box on each time card verifying corrections prior to printing.

o All employees are to sign and verify their timecards prior to Wednesday of payroll week if applicable.

o District manager should receive email upon upload fore very pay period, verifying upload is complete.

o Once completed, all timecards and leave forms are to be uploaded to the payroll folder on box. Additionally, pay check receive report should be submitted to the following link:

. https://palmettogoodwill.app.box.com/files/0/f/616228712

 Department Split Charges:

o When an employee works at more than one department during a pay period, split time must be accounted for.

o The department must be changed in TimeForce.

o A department Split Time Form must be completed.

. This form is to be attached to a Help Desk Ticket in order to be processed.

 Issues:

o If there are issues with an employee’s time, a Help Desk ticket must be submitted and the DM notified.

Acknowledgement: I have read and agree to follow the procedure described above. I understand that failure to follow this procedure may result in corrective action.

______PRINTED NAME SIGNATURE DATE