Greenup County Board of Education

Unofficial

GREENUP COUNTY BOARD OF EDUCATION GREENUP, KENTUCKY BOARD MEETING

JUNE 25, 2012 6:00 P.M. CENTRAL OFFICE

AGENDA

I. ROLL CALL II. DELEGATIONS Pages …9-17 III. APPROVAL OF MINUTES IV. OLD BUSINESS 1. Strategic Plan Objectives Approval

V. NEW BUSINESS/CONSENT Pages …18-59 1. Fund Raising/Building Use Requests 2. Personnel NONCONSENT AGENDA Pages …82-83 1. Overnight Trip Requests Pages …84-89 2. Review Board Procedure 03.6 AP.22 Volunteer Program 3. Certified Evaluation Appeals Panel Designee Page …90-188 4. 2012 KSBA Annual Policy Update # 35 First Reading Pages…189-229 5. 2012 KSBA Annual Procedure Update # 16 Pages …230-232 6. Memorandum of Agreement – Audiology Services Commission for Children Special Healthcare Needs Pages …233-235 7. Physical Therapist Kristy Dyer, PT, PLLC Contract Pages …236-237 8. Orientation and Mobility Services Contract Pages …238-242 9. Grayson Speech Therapy Services Contract Pages …243-248 10. East Kentucky Psychological Resources Contract 11. Creation of Custodial Position MES/MMS Pages …251-254 12. 2012-2013 Miscellaneous Bids Approval Pages …249-250 13. 2012-2013 Bond of Treasurer Pages …255-256 14. Match KETS 2nd Offer of Assistance Pages …257-259 15. Approval of KSBA Membership Dues

III. CLAIMS AND PAYROLL IV. MONTHLY BOARD REPORTS V. EXECUTIVE SESSION- to discuss pending litigation VI. ADJOURNMENT

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BOARD MEETING

June 25, 2012 6:00 P.M. C.O.

TIME:_6:06 PM I. ROLL CALL Mrs. Adkins _X__ Mr. Heineman _AB(Present at 6:47pm) Mrs. Whitt _X_ Mrs. Wellman _X__ Mrs. Miller _X__

Point of Order:  Greenup County Retirees: Ben Gilliam, Deborah Wienshienk, James Dunaway, Rebecca Spencer, Steve Coldiron, Barbara Nelson and Rebecca Carter-Hunter (October 2012) NONE PRESENT DELEGATIONS 1. Diana Whitt, MAP Update – Provided information concerning the MAP scores 2. Matt Baker, Level 1 Baldrige Report – Presented powerpoint 3. Sandy Ferrer, GCHS – GCHS Handbook; want to put the handbook online and save school approximately $3,000. According to policy 09.16, parents must receive Attendance Policy and Discipline Policy which can be copied and given to students/parents. 4. Jack McCleese, Maintenance Director – US 23 Highway access and how highway department increased the turn lane onto Musketeer Drive.

Mr. Heineman-Present at 6:47pm

III. APPROVAL OF MINUTES – Pages 9-17 Consider the recommendation of Superintendent Hall to approve the minutes of the regular meeting held May 21, 2012, as submitted. Motion by _Whitt____ , seconded by _Miller______.

VOTE _5-0_

IV. OLD BUSINESS 1. STRATEGIC PLAN OBJECTIVES APPROVAL Consider the recommendation of Superintendent Hall to approve the Greenup County School District Strategic Objectives as submitted:

1. Implement an evidence-based approach to leadership development. 2. Develop and implement a data-driven system for hiring and evaluating personnel. 3. Become a data-driven organization in all aspects of decision-making at both the district and school levels.

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Motion by _Heineman___, seconded by __Miller_____.

VOTE _5-0_

V. NEW BUSINESS/CONSENT 1. FUND RAISING/BUILDING USE REQUESTS – Pages 18-59 Consider the recommendation of Superintendent Hall, to approve Fund Raising/ Building Use Requests as submitted. Motion by _Wellman___, seconded by __Whitt______.

VOTE _5-0_

**Note: Principal Approved Trips/Building Use Requests –review only– Pages 60-81

2. PERSONNEL Personnel for Board Information Only in accordance with KRS 160.390 (2) EMPLOYMENT: Jenny Weaver – Library Media Specialist - GES Amy Bond – Read Right Trainer – GCHS Barbara Quillen – Secretary – GES Justin K. Imel – Science – GCHS David W. Pack – English – GCHS Katie M. Williams – English - MMS

Sub Custodian – Edward Taulbee

Certified Rescinded Letters for 2012-2013: Athletic Director: Roger Newton GCHS: Eric Boos, Sean Carter WES: Kimberlee Watts – speech therapist WMS: Drema Craft, Ashley Montgomery, Amy Perry, Glenda Peters, Rachel Schneider

Classified Rescinded Letters for 2012-2013: Lynn Elementary Bus Exchange: Betty Briggs Bus Monitors: James Daniels, Tereza Gleason, Barbara Johnson, Irene Kiser

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Transfer: Trina Abrams, special education teacher from WMS to MMS Placement: Russ Davis, music teacher ½ day at MMS, ½ day at WMS Increase in contract days from 240 to 260 per year: Kim Hardin-Bonzo – secretary director of pupil personnel central office Melanie Tolliver – secretary special needs central office Resignations: James Youngman – teacher/boys basketball coach GCHS – 5/21/12 Anglea Koutsunis – special education teacher MMS – 6/11/12 Sarah Adkins – teacher – GCHS – 6/30/12

Retirements: James Dunaway – teacher MMS/WMS – 6/30/12 Barbara Nelson – secretary GES – 6/30/12 Frank S. Coldiron – teacher/coach GCHS – 6/30/12 Rebecca Carter-Hunter – teacher GCHS – 10/19/12 Patty Keenum – instructional assistant WES – 6/30/12 NONCONSENT AGENDA 1. OVERNIGHT TRIP REQUESTS – Pages 82-83 Consider the recommendation of Superintendent Hall to approve GCHS Boys Basketball overnight trip request to Georgetown College, Georgetown, Kentucky, on Wednesday, June 6, through Saturday, June 9, 2012, to attend basketball camp (using school bus). Motion by _Miller__, seconded by _Heineman__. *explanation from Mr. Hall

VOTE Per Mr. Lyon no action required since trip already took place.

Rescinding of previous motion-1st Heineman 2nd Whitt VOTE 5-0

Consider the recommendation of Superintendent Hall to approve GCHS Boys Soccer overnight trip request to Lexington, Kentucky, on Wednesday, July 27, through Friday, July 29, 2012, to attend Bluegrass Games (parents transporting). Motion by _Heineman_____, seconded by __Adkins_____. (No one from Boys Soccer present to discuss if school transportation would have been used trip would have been tabled.) VOTE _5-0_

2. REVIEW BOARD PROCEDURE 03.6 AP.22 VOLUNTEER PROGRAM Read and Review. – Pages 84-89 Agreed my general consent TABLED until July Board Meeting for further information. 4 Unofficial

3. CERTIFIED EVALUATION APPEALS PANEL DESIGNEE Pursuant to Evaluation Policy 03.18, the Board of Education must “appoint one certified employee and one alternate certified employee to the evaluation panel.”

Consider the recommendation of Superintendent Hall to approve Mr. Matt Baker as certified evaluation appeals panel designee and Diana Whitt as the alternate board appointed certified employee. Terms of the board appointments are for 2012-2013 and 2013-2014 school years. Motion by _Miller_, seconded by _Whitt______.

VOTE _5-0_

4. 2012 KSBA ANNUAL POLICY UPDATE # 35 FIRST READING Pages 90-188 Consider the recommendation of Superintendent Hall to approve the first reading of the KSBA Policy Update No. 35, as submitted. Motion by _Heineman____, Seconded by _Wellman______.

VOTE _5-0__

5. 2012 KSBA ANNUAL PROCEDURE UPDATE # 16 – Pages 189-229 Read and Review.

6. MEMORANDUM OF AGREEMENT – AUDIOLOGY SERVICES COMMISSION FOR CHILDREN SPECIAL HEALTHCARE NEEDS Pages 230-232 Consider the recommendation of Superintendent Hall to enter into memorandum of agreement with Commission for Children with Special Health Care Needs to provide audiology services to students in our district. Motion by _Whitt______, seconded by _Heineman______.

VOTE _5-0_

7. PHYSICAL THERAPIST SERVICES CONTRACT – Pages 233-235 Consider the recommendation of Superintendent Hall to approve the contract with Kristy Dyer, PT, PLLC, for physical therapy services for the 2012-2013 school year as submitted. These services will be paid from IDEA funds to meet the needs of student in our district as listed on IEP’s. Motion by _Whitt______seconded by _Heineman___.

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VOTE _5-0_

8. ORIENTATION AND MOBILITY SERVICES CONTRACT Pages 236-237 Consider the recommendation of Superintendent Hall to approve the contract for Orientation and Mobility Services with Carey Moore COMS for the 2012-2013 school year as submitted. These services will be paid from IDEA funds to meet the needs of student in our district as listed on IEP’s. Motion by _Miller______seconded by _Wellman______. VOTE _5-0_

9. GRAYSON SPEECH THERAPHY SERVICES CONTRACT –Pages 238-242 Consider the recommendation of Superintendent Hall to approve the contract with Grayson Speech Therapy Services for the 2012-2013 school year for occupational therapy services as submitted. These services will be paid from IDEA funds to meet the needs of student in our district as listed on IEP’s. Motion by _Whitt______seconded by _Heineman____.

VOTE _5-0_

10. EAST KENTUCKY PSYCHOLOGICAL RESOURCES CONTRACT Pages 243-248 Consider the recommendation of Superintendent Hall to approve agreement with East Kentucky Psychological Resources to provide services to Greenup County Schools for the 2012-2013 school year as submitted. These services will be paid from IDEA funds to meet the needs of student in our district as listed on IEP’s. Motion by _Heineman____ seconded by _Miller____.

VOTE _5-0_

11. CREATION OF CUSTODIAL POSITION MES/MMS Consider the recommendation of Superintendent Hall to approve the creation of Custodian position (8 hours per day / 260 days per year) for McKell Elementary and McKell Middle Schools 4 hours at each school. Motion by _Heineman__ seconded by _Adkins___.

VOTE _5-0_ 6 Unofficial

12. 2012-2013 MISCELLANEOUS BIDS APPROVAL – Pages 251-254 Consider the recommendation of Superintendent Hall to approve the recommended bids for the 2012-2013 school year as follows: 1. Gasoline/Diesel Fuel – __John Clark Oil 2. Oil Products – _Apollo Oil_____ 3. Waste Hauling – _Alltech______4. Maintenance, Custodial, Transportation Supplies –__Heritage International Trucks, NAPA-Byles Auto Parts, Maynard Hardware, Bentley Hardware, Kinner Lumber______

Motion by __Whitt______seconded by __Miller______

VOTE _5-0__

13. 2012-2013 BOND OF TREASURER – Pages 249-250 Consider the recommendation of Superintendent Hall to approve the Bond of Treasurer for $2,500,000, beginning July 1, 2012 and ending June 30, 2013, for a cost of $2,831.00 to Public Entity Insurance Corp., pending approval from KDE, as submitted. Motion by _Wellman______seconded by _Heineman______.

VOTE __5-0_

14. MATCH KETS OFFER OF ASSISTANCE – Pages 255-256 Consider the recommendation of Superintendent Hall to approve the matching of the 2nd KETS Offer of Assistance in the amount of $20,893 as submitted. Motion by __Whitt______, seconded by _Miller______.

VOTE _5-0__

15. APPROVAL KSBA MEMBERSHIP DUES – Page 257-259 Consider the recommendation of Superintendent Hall to approve the 2012-2013 KSBA membership dues at a cost of $4,673.82 as submitted. Motion by _Miller______seconded by __Heineman.

VOTE _5-0

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VI. CLAIMS AND PAYROLL – Pages 260-350 Consider the recommendation of Superintendent Hall to approve Claims and Payroll, as submitted and direct Treasurer to pay same. Motion by _Heineman___, seconded by _Wellman___.

VOTE _5-0__

VII. MONTHLY BOARD REPORTS – Pages 351-394 1. Monthly Attendance Report 2. Financial Status Memorandum 3. YTD MUNIS Reports for General Fund 4. MUNIS Balance Sheet

VIII. EXECUTIVE SESSION

Consider the recommendation of Superintendent Hall to go into Executive Session at ______p.m. in accordance with KRS 61.810 (1)(c)(f) to discuss proposed or pending litigation against or on behalf of the district. Motion by ______seconded by ______.

VOTE _____ MEETING CALLED BACK TO ORDER AT ______P.M.

Special board meeting Thursday, June 28, 2012, 4:00 PM at Central Office to discuss Superintendent’s Evaluation.

IX. ADJOURNMENT _Whitt______moved that the meeting adjourn at _8:12_P.M. _Heineman______seconded the motion.

VOTE _5-0_