PORT OF CLARKSTON 849 Port Way – Clarkston, WA Thursday, August 20, 2015 -- 1:00 p.m. REGULAR MEETING – MINUTES All motions carried unanimously unless otherwise stated.

CALL MEETING TO ORDER; PLEDGE OF ALLEGIANCE The Port of Clarkston’s regular meeting for August 20, 2015, was brought to order at the Port of Clarkston office by Chairman Marvin Jackson with the Pledge of Allegiance. A quorum was present.

ROLL CALL [P] Commissioner Marvin Jackson [P] Commissioner Rick Davis [A] Commissioner Wayne Tippett [P] Port Manager – Wanda Keefer [P] Port Auditor/Bookkeeper - Jennifer Bly [P] ED Assistant – Belinda Campbell

Motion made by Commissioner Davis/Jackson excusing Commissioner Tippett from the meeting. He is fighting fires. Motion carried.

APPROVAL OF MINUTES – Minutes of the Regular Meeting of July 9, 2015 and special meeting of August 10, 2015. Motion made by Commissioners Davis/Jackson approving the minutes as presented. Motion carried.

PUBLIC COMMENTS -- None

NEW BUSINESS 1. Grading Plan for 3 parcels in Turning Pointe – Terry Nab Terry and the Port Manager (Wanda) provided the Commissioners with an elevation map showing where dirt can be moved. Terry also suggested that the 40,000 – 60,000 square yards of dirt to be moved can go onto the lots on the other side of the street and get double the bang for our buck. Staff wants to go forward with this grading plan and go out for bids in late October and have this project done in the winter months. Wanda also wants Jon Mueller involved with this project since he is most familiar with the Turning Pointe Master Plan. Motion made by Commissioners Davis/Jackson approving the staff go forward with design of the grading project. Motion carried.

2. Approve addendum to Renaissance lease agreement, adding parcels, changing use, setting rental rates, etc. Motion made by Commissioners Davis/Jackson approving the addendum to Renaissance lease agreement as presented. Motion carried.

3. Approve new lease with International Line Builders, Inc., for yard space, waiving deposit. Motion made by Commissioners Davis/Davis approving the lease with ILB and waiving the deposit. Motion carried.

4. Request from Doug & Nancy Day to exercise option on Hangar lease: Motion made by Commissioners Davis/Jackson approving the request from the Days to extend their lease an additional 30 years to August 2046. Motion carried.

5. Cash contribution to Riverfest: $750 recommended: Motion made by Commissioners Davis/Jackson approving the contribution to Riverfest in the amount of $750.00. Motion carried.

Meeting Minutes August 20, 2015 Page | 1 6. Permission for Friends of Parks & Recreation to run the wine/beer garden at Riverfest and Clarkston Rotary to obtain a banquet permit for serving wine & beer to cyclists: Motion made by Commissioners Davis/Jackson allowing the Friends of Parks and Recreation to run the beer/wine garden at Riverfest and the Clarkston Rotary to obtain a banquet permit for serving the beer and wine to cyclists. Motion carried.

7. Policy needed: How to apply inflation factors on month-to-month leases (CPI review language is not in month-to-month leases) – Bruce recommends motion/vote and adjustments to Comp Plan: Motion made by Commissioners Davis/Jackson approving the lease increases based on inflation figures for Jump Start Java, Steelman Duff and AST. Motion carried.

8. Approve Schedule: Budget timeline and Comprehensive Scheme of Harbor Improvements: Motion made by Commissioners Davis/Jackson approving the alternative budget timeline and comprehensive scheme of harbor improvements for the 2016 Budget. Motion carried.

RESOLUTIONS: Resolution 2015-10 - Authorization to seek CERB planning grant re: incubator at Turning Pointe in the amount of $48,000. Deadline for grant is September 19, 2015. Match is $16,000. Motion made by Commissioners Davis/Jackson approving Resolution 2015-10 as presented. Motion carried.

Resolution 2015-11 – Approval of Interlocal Agreement between Port and City of Asotin for assistance under RCFB planning award. Motion made by Commissioners Davis/Jackson approving Resolution 2015-11 as presented. Motion carried.

RECURRING AGENDA ITEMS: 1. Accounts receivable status report -- In packets 2. Permitting in progress: Golf driving range sublease approval from Corps—nothing yet

OLD BUSINESS 1. Status report: Revisions to approach to broadband/fiber to Southway Bridge (requires 6 power pole replacements—resulting in new look at feasibility of aerial v. buried fiber route). The poles are not high enough and would have to be replaced, making the non-aerial route (buried) as cost/. We pulled our application and will have to go another route. Buried fiber will cost either the same or less by going another route but this route does not go by any businesses which will defeat the purpose of installing the fiber.

2. Authorization to broaden inventory of fiber (beyond that needed for repairs). This inventory will cost more money that initially expected. We will put some of the inventory in the shop except for the fiber. Motion made by Commissioners Davis/Jackson spend up to $60,000 on a fiber inventory to keep at the port. Motion carried.

3. Authorization to put larger stormwater retention pond project out to bid: Motion made by commissioners Davis/Jackson put the retention pond project at for bids. Motion carried.

4. Turning Pointe Planned Unit Development status report and related information: The Port Manager is still working on this project with the county. The county still does not a Public Works

Meeting Minutes August 20, 2015 Page | 2 Director and this is holding up the final approval for the PUD. We still have to come up with CC&R’s for Turning Pointe.

5. Disposition agreement: Framework relating to potential sale of land at Turning Pointe: The Port Manager provided the write-up for an agreement for disposition of property or development. This is an outline which came from a 24 page document which was too voluminous for the commissioners or Bruce to read through. Staff will narrow things down and provide a smooth final document for the Commissioners to approve.

COMMISSIONER REPORTS Commissioner Jackson - Commissioner Jackson said we have 41 tenants in the port, and they have done a really good job in taking care of their property and assists with the prevention of fire hazards. Commissioner Davis None Commissioner Tippett Absent

MANAGER’S REPORT 1. Calendar Wanda provided her calendar to the Commissioners. 2. PNWA conference, Portland, Oct. 7-9, 2015 – Wanda will be attending for the Port 3. WPPA Small Ports Seminar, Leavenworth, Oct. 22-23, 2015 – Wanda will be attending this Seminar. 4. Chamber Leadership Program; enrollees to visit Port of Clarkston Oct. 9 - Belinda is on the committee and explained the purpose of the program. 5. Pullman Chamber coming to Clarkston in October – The port will assist with the visit by the Pullman Chamber. The Port will pay $300 for bus transportation for this group. 6. 2015 PSGP grant request unsuccessful; list of awardees available. This project was not selected for funding. 7. Complaint re: puncture-vine; Granite Lake RV Park to address today. We took care of the vines that we are responsible for and notified the RV Park about the vines on the part they are responsible for. 8. Feedback from stranded boaters: September, when water normally raised, will work. Wanda is working with the Corps on the timing of raising the water and will keep Jock and his tenants informed

APPROVAL OF VOUCHERS FOR PAYMENT Type of Check Check Numbers Date Amount Payroll 18359-18368 07/15/2015 $10,084.95 Expenses 18369-18409 07/20/2015 $ 6,812.13 Payroll 18410-18418 07/31/2015 $14,134.11 Expenses 18419-18431 08/01/2015 $11,859.71 Payroll 18432-18441 08/14/2015 $ 9,400.17 Expenses 18441-18479 08/20/2015 $64,502.03 Motion made by Commissioners Davis/Jackson approving the vouchers as presented. Motion carried.

EXECUTIVE SESSION At 2:52 p.m., the Commissioners went into executive session for a period of 7 minutes to discuss lease negotiations. The Commissioners came out of executive session at 2:59 p.m. Executive session wrap-up: no action taken.

Meeting Minutes August 20, 2015 Page | 3 NEXT MEETINGS September 10, 2015 – Regular meeting – 1 p.m.

ADJOURNMENT Motion made by Commissioners Davis/Jackson to adjourn the meeting at 3:00 p.m. Motion carried.

______Wayne Tippett – Secretary

Meeting Minutes August 20, 2015 Page | 4