Minutes of the Leicester U3A (Charity Number 1083274) Committee Meeting held at Christchurch on Friday 7th April 2017

Present – Denise Taylor (Chair), Irene Ault (Secretary), Bill Manners (Treasurer), Jenny Foxon (Vice Chair), Rukhsana Jassat, Nick Arlett (Wellbeing & Hospitality), Peter Stanfield (Publicity), Paul McCann (Groups Coordinator).

1. Welcome and Apologies – Denise welcomed everyone to the meeting and thanked Rukhsana for the warm and inviting interview she did on BBC Radio Leicester. There were no apologies. 2. Minutes and Matters Arising – Denise asked if the agreed actions and name(s) of person(s) could be made clearer by indenting them in bold lettering. Action – Jenny (Minute taker) to indent actions and names in bold. MA from 10.2.17 – Volunteers for Dr Tsatsou’s Research Project. Enough members have come forward for the first focus group but another 1 or 2 people are needed for the second group who will meet on 27th April. Paul expressed an interest. After the AGM the position of Vice chair was left unclarified. It was agreed that the post would remain and Jenny was re-elected unanimously. 3. Chair’s Report – a) Venues – Denise is still gathering information – waiting for 4 possible venues to respond, then we can make a decision. Action – Denise to finish compiling the list of venues and circulate it to the committee for discussion. b) Open Day 13.6.17 – It will be held in the Hall at Christchurch with similar groups sharing tables. Action – Paul to contact Conveners to ask if they might be available at the Open Day. Paul will then make an A3 poster showing the layout of the stalls. Denise suggested that we should have a Banner made to hang outside Christchurch advertising the U3A Open Day Today – no date so that it could be used for further Open Days. Advertising should be as wide as possible. Gumtree has a community page. How much does it cost to put an advert in the Mercury? Slot on local radio, leaflet in shops and libraries. Simple A4 Leaflet advertising the Open Day with ‘Welcome’ on it in various languages. Action – Paul and Nick to sort out the leaflet. Welcome in various languages is available as a web image but need to pay a copyright fee. Action – Peter to approach Shutterstock and investigate the terms under which we might be able to use their images and what it would cost c) Beacon Update – Irene produced a written report from the sub-committee meeting. She has notified Beacon Support that we would like to start migrating our membership data across on the 14th June but they cannot give any promises. After the data migration, we will need to seek a Beacon Administrator. This will be a committee post with a role description. 4. Coffee – continue working. 5. Secretary’s Report – Monthly Meetings at Christchurch, organisation and preparation. Irene had produced a chart listing the MM duties and the members responsible for carrying out these duties. These need updating to reflect our use of the worship centre. Action - For the April meeting, Paul to help Nick with setting up of the projection screen,

Page 1 of 2 Jenny + Irene + Denise to shadow Peter with setting up the projector/laptop/stand. We have received a copy of the U3A Research Guide, Getting Involved in Research – copies can be downloaded from the documents download section of the Members’ Area. 6. Treasurers Report – Bill had produced a written report. 7. Publicity/Communications Report – Clarendon Park Summer Street Fair – After discussion it was decided not to apply for a stall this year as we are already involved in Art House and Art beat. 8. Inclusivity + Wellbeing & Hospitality a. Minutes of Inclusivity Sub-committee meeting – Nick produced a written report. DICE had not responded to our e-mail regarding the proposed joint event. Action – Peter to phone DICE and find out what is happening. Nick is stepping down as the sub-committee lead. We thanked him for all his efforts to date. Action – Denise to contact Burné Huttchins and ask if she would be prepared to Chair the sub-committee. b. Wellbeing and Hospitality – Nick reported that Margot Comer has offered to be a host for NMCM. 9. Groups Report a. Art House – Paul has been invited to put some U3A literature on a table over the weekend 9th -11th June. Action – Denise will will be present during Friday 9th June evening (18.00 – 20.30). Jenny offered to be present for a couple of hours on the Saturday (11.00 – 18.00). Paul will ‘come and go’ during the weekend. Paul will coordinate with Peter regarding publicity material. b. Trips organised by Groups -Needs further discussion. c. Art-beat -Jenny reported that the Philosophy Groups would be organising a ‘Philosophy in the Pub’ event on Monday June 18th at the Clarendon from 20.00 to 22.00. 10. Membership – Irene produced a written report. 11. Holiday Dates – The chart was updated. 12. AOB a. All Members Trip – Siham has proposed a trip to the Black Country Museum in July or August. She would like to know if it is okay to go ahead. The committee said yes. Action – Jenny to let Siham know that she could start costing the trip and discuss possible date/s with her. b. Letter from John Bercow – The letter informs us UK Parliament Week runs from the 13th to 19th November 2017. Action – Irene to send for the Information Pack. c. Letter from Margaret Potter (member) – She has written to Irene with a web address which may help members avoid being scammed. Action – Irene to circulate the web address to members and put a link on our website.

The Meeting closed at 12.15 Jenny Foxon Vice Chair/Minutes Secretary

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