FSSP 35-0023; Housekeeping Services Interdepartmental Reassingment Request Policy

FACILITIES SERVICES STANDARD PRACTICE

TITLE: Housekeeping Services INSTRUCTION NUMBER: Interdepartmental Reassignment 35-0023 Request Policy

I. GENERAL

If a University Housekeeper desires to transfer from his/her area or work shift within Housekeeping Services to another area or work shift within Housekeeping Services and a vacancy exists in the desired area or on the work shift, the following procedure will be used in processing the reassignment request.

II. DEFINITIONS

A. Reassignment Opportunity - a job assignment that differs by area within Housekeeping Services and/or a difference in the shift of the job assignment. (i.e. SOM vs. Housing or Academic Day vs. Academic Evening)

B. Qualifying Factors - the Supervisor who has the immediate reporting relationship for the potential job reassignment will review the work record, attendance record, personnel file, and any other information relative to the requester's ability to perform the job assignment.

C. Disqualifying Factors - active written warnings, below good evaluations, probationary status are examples of disqualifying factors that would prevent a Housekeeper from being considered for a reassignment opportunity.

III. PROCEDURE

A. The Housekeeping Services Office Manager will complete and distribute a listing of reassignment vacancies to all Managers and Supervisors within Housekeeping Services. Supervisors will discuss the Reassignment Vacancy Listing during the shift check-in, immediately following receipt of the listing. The Supervisors will then post the listing in each Supervisor’s satellite bulletin board/check-in area.

PREPARED BY: DCC/HRB DATE OF ISSUE: 02/21/02 PAGE: 1 of 2 APPROVED BY: GWH SUPERSEDES: 01/20/98 FACILITIES SERVICES STANDARD PRACTICE

TITLE: Housekeeping Services INSTRUCTION NUMBER: Interdepartmental Reassignment 35-0023 Request Policy

B. A Housekeeper interested in being considered for an interdepartmental reassignment must complete an Interdepartmental Reassignment Request Form (see FSSP 35-0023.1). These forms are available from the Housekeeping Services Office Manager. Upon completion, the Housekeeping Services Office Manager will forward the completed form to the immediate Supervisor where the reassignment opportunity exists.

C. The Supervisor, where the reassignment opportunity exists, will review the Interdepartmental Reassignment Request Form(s) and determine if the requesting Housekeeper(s) is/are eligible to be considered for reassignment. The Supervisor will meet with the eligible employee(s) to discuss the possible reassignment.

D. If, in the opinion of the Supervisor/Manager, the considerations between all interested parties are comparable, seniority will be given special weight. Job reassignments into position vacancies are a management right and the responsible Manager will make the final decision on reassignment.

E. Housekeepers submitting an Interdepartmental Reassignment Request Form (see FSSP 35-0023.1) will be informed of the status of their request in writing. Because it is management’s right to assign work locations and set work schedules, denial of a reassignment request is not a grievable item under the East Carolina University’s Grievance and Appeal Policy for Employees Subject to the Personnel Act.

F. Each staff member is eligible for one interdepartmental reassignment per six (6) months.

Replaced FSSP 21-0013, Housekeeping Services Interdepartmental Reassignment Request Policy

PREPARED BY: DCC/HRB DATE OF ISSUE: 02/21/02 PAGE: 2 of 2 APPROVED BY: GWH SUPERSEDES: 01/20/98