CCLHDN Board Call Agenda

CCLHDN Board Call Agenda Thursday, September 19, 2013 1:30-3:00pm 1-866-795-0204 Passcode 9691236#

2013-14 Voting Board Members Committee Chairs Laurie Green, President Conference– Mary Collett Colleen Ogle, President-Elect Communications– Nori Grossmann Shauna Stratton, Treasurer Partnerships– Leslie Beckstrom/Rebecca Tryon Sujatha Tadimeti, Membership Secretary Niaomi Hrepich, Past-President

Time Agenda Issue Purpose Discussion Lead Decision /Action Steps

1:30 Roll Call *Conf &Training (melody): 1:35 Committee Reports:  Conference & Training Update/ Mary contract with Dolce Hayes has been signed; save-date  Communications Discussio Nori has been distributed; send  Partnerships n Rebecca short survey to help in planning, esp. to see if we should expand the room block – 9 responses as of this morning. Compiled training needs assessment data I have into a single doc to look at possible topics for both conference and additional learning opportunities. *Partnerships: *Communications (lacey): 500 Post-it’s should arrive any day now. Ideas to distribute them: Send to all members (with letter), Send to paid members as a thank you, and to others as a friendly reminder, bring to the conference, send to CCLHO meetings… Should Communications come up with the letter to send with the post-it’s or language added to the existing letter(s) that go out to membership- for thank you/ reminder? – Board response - “yes” as a Thank you for paying dues, but separate from the President’s thank you letter. Committee thought it would be a great idea to add all members’ websites to the “useful links” category on website as a service/benefit- a way to promote their county. In the note that will accompany the post-its, would like to encourage members to submit their websites for posting - The Board decided that the Member Websites should be in a separate area on the CCLHDN website. 1:55 Staff Reports:  Got approval for budget RD Project Update/ Melody adjustment: looks like we CCLHDN Brochure Discussio will spend entire contract.  Brochure was given to Budget adjustment n Communications Committee to add detail to content – Committee is reviewing and submitting edits/ideas to LV by 9/19. LV will format brochure for review and additional input  RD Intern project – no activity  Status of Form S1-100 – Shauna took care of it.  CSAC – no response re: exhibits from phone msg and email – next steps?  Beverage summit: in LA in October, cannot be a Network expense. Will need to come out of the CCLHDN budget at this time. No agenda available yet.  Logo pens – Black w/ purple tips. Melody will order as part of office supplies for the year  Membership letter – useful to add statements about benefits of joining – already included in the letter.  Reduced conference fees – too confusing for Counties to determine amount based on county procedures and timelines;  priority for CNAP support and peer exchanges

Lacey – in charge of website and Learning Collaborative

Melody – Do we have a process in place for program and budget review? Laurie – Need to have a program audit (~$10K)every few years and a program review ($2.5K) EVERY year 2:15 President Report: - Everyone received  Vision Statement Update/ Laurie the vision and mission statement Document Discussio that Laurie sent after  CCLHO- affiliate report, n the August Board September call.  SPA report - Did not call in to the  Chronic Disease CCLHO Board call this month. Will Framework, Healthy Stores attend the Healthy Communities conference and  New SOW, budget bring post-it notes to them.  Committee budgets - SPA – Meets every other week. Planning a meeting with Michelle in November. Received surveys back from counties about conference meeting, having contract and program managers and budget documents there. Reviewed call from earlier in the month. Realized that quarterly payments fell by the wayside. The committee is not clear about carry- over monies either. Budgeting-able to do a budget adjustment in house through CDPH, with grants. New scope of work, deliverables, PSCs were discussed. Re- aim document is in draft form. No letter went out to regions about having representation at the meeting. Shauna – Does the group advise Michelle on local processes? Laurie – Yes, but the group also gave feedback on topics to be discussed at the meeting versus on phone calls CD Framework – attended the call. Laurie shared her disappointment about Network’s silence regarding the process with Michelle. Laurie will send the PPT with the Board. - Budget – changed budget to Network format, Melody worked on it. Jitender is helping. Lacey’s contract needs to be clarified with PHI – subcontracting with PHI Vs directly with CCLHDN. Lacey prefers to stay with PHI. PHI open to either. No new contract with PHI yet, just the revised one from last year. - Committee budgets – new budgets have not been given out yet. Communications - $3000 – after taking to Nori about goals. Partnerships – received peer exchange monies of $5500 from Network for travel expenses. Actula budget allocations from CCLHDN will be done after talking to Melody and Lacey Conference – the conference budget is this committee’s budget. Printing and promotion costs stay with this committee. Laurie did not get a response yet from the Communications committee about the banner. Rebecca to lead this committee as Leslie resigned, moving out of California. 2:30 Officer Reports: Colleen – no updates President-Elect Report Updates Colleen Shauna – discussed her role from the binder and stated Treasurer Report Shauna that she was waiting for Membership Report Sujatha Laura to transition out and Past President Niaomi transfer the account to Shauna. Laurie will follow up with Laura and Shauna regarding that. Sujatha – 1st round of ‘request for dues’ letter and attachments sent out. Waiting for ‘paid members’ list from Shauna to update the roster and send to paid members. Will send out 2nd reminder for dues in October. Will work on Melody in updating membership roster with updated names and email addresses. Niaomi – no updates 2:55 Action Item Review, Next Laurie To follow up with Laura meeting agenda about handing of treasurer responsibilities to Shauna To share the PPT from the CD Framework meeting with the Board