State of California s122

STATE OF CALIFORNIA DEPARTMENT OF GENERAL SERVICES OFFICE OF HUMAN RESOURCES HUMAN RESOURCES MEMORANDUM

SUBJECT: NUMBER: HR 07-009 2007 CUTOFF DATES DATE ISSUED: March 16, 2007

DISTRIBUTION: EXPIRES:

PERSONNEL LIAISONS; Attendance Clerks December 31, 2007

The attached chart reflects the year 2007 cutoff dates. Please note the dock cut-off dates (Item 2) are shown for both ABMS and non-ABMS participants.

Questions regarding cut off dates should be directed to your assigned Personnel Specialist or Supervisor.

/s/ Maria J. Lopez Manager, Personnel Operations

ML: KTS

Attachment cc: PTU/DTU

shared\winword\hr07\009.doc 1 2007 CUTOFF DATES (1) (3) (4) WORKING PERSONNEL CUT OFF ATTENDAN HEALTH CE PAY PERIOD INCLUSIVE DATES DAYS 1st HALF 2nd HALF *ABMS NON (634’s) & DENTAL Semi-Monthly Semi-Monthly CUT OFF ABMS CUT OFF JANUARY 01/01/07 – 01/30/07 22 01/08/07 01/16/07 18 22 01/08/07 01/22/07 FEBRUARY 01/31/07 – 02/28/07 21 02/08/07 02/16/07 15 20 02/06/07 02/20/07 MARCH 03/01/07 – 03/31/07 22 03/09/07 03/18/07 20 22 03/07/07 03/22/07 APRIL 04/01/07 – 04/30/07 21 04/09/07 04/18/07 18 20 04/06/07 04/20/07 MAY 05/01/07– 05/30/07 22 05/09/07 05/16/07 17 21 05/07/07 05/21/07 JUNE 05/31/07 – 06/30/07 22 06/11/07 06/17/07 19 21 06/06/07 06/21/07 JULY 07/01/07– 07/31/07 22 07/09/07 07/16 /07 19 23 07/09/07 07/23/07 AUGUST 08/01/07 – 08/30/07 22 08/09/07 08/16/07 20 22 08/07/07 08/22/07 SEPTEMBER 08/31/07 – 09/30/07 21 09/10/07 09/16/07 18 20 09/07/07 09/20/07 OCTOBER 10/01/07 – 10/30/07 22 10/09/07 10/17/07 18 22 10/05/07 10/22/07 NOVEMBER 10/31/07 – 11/29/07 22 11/08/07 11/16/07 15 19 11/06/07 11/19/07 DECEMBER 11/30/07 – 12/31/07 22 12/10/07 12/16/07 17 19 12/06/07 12/19/07

INFORMATION REQUIRED (1) (2) (3) (4) PERSONNEL CUT OFF DOCK CUT OFF ATTENDANCE BENEFITS Due date to notify Personnel * Activity Based Management System Non ABMS clients’ STD. 634’s are due in Health and Dental enrollment forms must Transactions Unit (PTU) of: (ABMS) clients due date is two days prior PTU by the fifth working day of the be received in PTU in order to secure 1* New Appointments to non-ABMS clients. month if on the State Controller’s leave PERS/SCO standard effective dates. accounting system (CLAS) 2* Employee’s going off pay Due date to notify PTU of: PERS standard effective date for health and status. 4* Docks or AWOLs Client agencies not on an electronic leave dental benefits is the 1st of the month (i.e., NDI, IDL, LOA) accounting system must submit attendance following the date the HBD-12/STD 692 is 3* Employee’s returning to pay 5* Employee’s pending SCIF or NDI by the 10th of the month. received in PTU. status. This is also the deadline for PTU to key: 6* Employee Action Requests (EAR). 7* Salary changes. NOTE: Do not assume that your Personnel Specialist is informed of changes in process. shared\winword\hr07-009.doc 2 shared\winword\hr07-009.doc 3