Annual Accounts Questionnaire

Annual accounts questionnaire

Personal taxation questionnaire

Trust accounts questionnaire

Annual accounts questionnaire

Business Name:

Financial year ended

Business phone:

E-Mail address:

Fax no:

IRD number:

Convenient time to contact:

Please check the list below to ensure you have provided all the applicable information. Incomplete information may cause processing delays and an increase in cost.

Checklist of records required Enclosed N/A Office use only

Bank Statements covering the full financial year

Cheque Books and Deposit Books for full year

A balanced and reconciled Cash Book - If one is kept

Day Book - If applicable

Wages Printouts, PAYE Remittance Slips

All ACC Levy documentation

Lease / HP Agreements, incl. details on early settlements

Legal Statements relating to business transactions

Stock-take Sheets / Work in Progress (GST excl)

List of Creditors (Accounts Payable) (GST incl)

List of Debtors (Accounts Receivable) (GST incl)

Record of Assets Purchased / Sold

Copies of FBT Returns, workings and assessments

Copies of GST Returns, workings and assessments

Interest RWT Certificates

Dividend Advice Notices

Bank and Cash Transactions: Ensure all cheque butts are completed in full, with name of Payee, details of expenses and amount. Personal expenses or drawings should be clearly marked.

Ensure all deposit slips completed as to source of deposit. Enclose day books if maintained.

 Are all Deposits on the Bank Statements sales? Yes / No If no, please supply details: e.g. Proceeds from Asset sales; Loans and Advances; Personal Contributions; Tax refunds; GST refunds; Compensation; Damages

 Were all the business takings banked in your business account? Yes / No If no, provide details and analysis Cash taken for private use: $______Out of till expenses: $______Other: $______

 Have you received any deposits from customers for goods not yet supplied? Yes / No

 Have you received any other income (e.g.: interest, dividends, income from a partnership, estate or trust or any income from overseas) which has not been banked into the business bank account? Yes / No If yes, please supply details.

 Have you paid any expenses from funds other than the Business Bank Account? Yes / No If yes, please schedule.

 Do you use credit cards for business purposes? Yes / No If yes, please supply statements for the full year indicating clearly business related costs.

 Were there any business transaction carried out via your solicitor? Yes / No If yes, please enclose legal statements.

Overseas Income / Expenses  Has the business received any income? Yes / No If yes, please attach details.

 Has the business paid any expenses to people / businesses who are not New Zealand residents? Yes / No If yes, please attach details.

Debtors (Accounts Receivable) NOTE: Bad debts must be written off by 31 March or the business financial year end if you do not consider them to be collectable.

Total owed to you at 31 March (GST inclusive) $...... ….... (incl. payments received after 31 March that was owed at that date).

Name of Debtor Gross Amount GST Net Amount

Total:

Creditors (Accounts Payable) Total owed by you at 31 March or the business’s financial year end (GST inclusive) $...... ….... (incl. payments made after 31 March that were owing at that date).

Please schedule below or attach list of creditors Attached / NA

Name of Creditor Classification Gross Amount GST Net Amount of Expense Inland Revenue Department PAYE Power Telephone Fuel Rates

Total:

Work in Progress Total work in progress at 31 March or the business year end – excluding GST $...... …....

Work in Progress should be valued at cost of materials, direct labour and factory overheads after deducting progress payments. Profit margin should not be included.

Stock on Hand Total stock on hand at 31 March or the business year end- excluding GST $...... …....

Circle Basis of Valuation - Cost / Replacement / Market Value

Exclude obsolete stock, only if it has no commercial value.

Cash on Hand  Was there any money not banked at balance date? Yes / No If yes, please indicate date and amount. $...... …...…....

 Do you have a Cash Float? Yes / No If yes, how much? $...... ……....

 Do you pay any expenses from Petty Cash? Yes / No If yes, please attach a schedule detailing these costs.

Investments Have you purchased or sold any investments during the year? Yes / No

Have you any overseas investments? Yes / No

If yes, please detail and supply copies of the appropriate documentation.

Property Transactions Has the business acquired or sold any property? Yes / No

IF YES, PLEASE SUPPLY A COPY OF SOLICITORS SETTLEMENT STATEMENT, THE SALE AND PURCHASE AGREEMENT AND ANY OTHER RELEVANT DOCUMENTATION.

Assets Review the Fixed Asset Schedule attached to last year’s Financial Statements, and complete the appropriate sections attached for all Purchases, Sales or Disposals / Write-offs.

Purchases Asset Date of Purchase Price New / Financed Purchase including GST Secondhand Yes / No

Attach a copy of invoice relating to any Asset purchased for over $500 net of GST

Sales Asset Date of Sale Sale Value Date funds deposited, or including GST details of trade in if proceeds not received

Disposals / Write-offs Asset Reason for Disposal / Write-off

Note: If we prepare your Goods and Services Tax Returns for you we do not require details of Asset Purchases or Sales.

Mortgages / Loans / Hire Purchase / Other Finance Funding  Did the business enter into any loan agreements during the past financial year? Yes / No If yes, please supply copies of all the documentation.

 Did the business repay any of its borrowing during the last financial year? Yes / No If yes, please provide details.

Contingent Liabilities / Future Commitments Do you have any contingent liabilities or future commitments (including lease commitments)? Yes / No e.g. The purchase of a large capital item in the next few months, guarantees made by the business on behalf of others. If yes, please attach details.

Remuneration Owed to Employees At your business balance date was remuneration owed to employees paid within 63 days of balance date? (Holiday Pay and Bonuses) Yes / No If yes, please supply amount not paid.

Fringe Benefit Tax Do you pay Fringe Benefit Tax? Yes / No If yes, please supply copies of all returns filed during the year with working papers.

Goods and Services Tax (GST) Are you registered for GST? Yes / No If yes, please supply details of your workings together with a copy of each GST Return filed during the year and IRD assessments. If your returns do not coincide with your year end please forward the next GST Return with workings so that we can determine the liability at year end. E.g.: GST returns for March / April period.

Entertainment Tax Only 50% of entertainment costs are tax deductible with the following exceptions. Do any of the exceptions apply to your business? Yes / No If yes, please detail  Meals while travelling on business (unless with an existing business contact or guest),  Meals provided at a conference of at least four hours duration not including meal breaks,  Meal allowances paid to staff working overtime,  Incidental entertainment functions open to the public and with trade displays,  Meals whilst on an overseas business trip and  Entertainment for charitable purposes.

Date Detail - to whom paid Type of Entertainment Cost excl. GST

Home Office / Workshop / Garage Claim If you use an area of your private home for business purposes you may be able to claim a portion of your home related expenses as a tax deduction. If you wish to claim this deduction, please complete the following. $ $ Rent, if not owned Valuation Fees re Mortgage Insurance Legal Expenses re Mortgage Repairs Interest (on money borrowed to purchase house) Power and Gas Rates and Water Rates

 Has the portion of claimable area in your house changed since last balance date? Yes / No If yes please state date of change: ......

Area of Office / Workshop ...... m2 Area of Home ...... m2

Goods Taken for Own Use Have you taken any goods for personal use? Yes / No If yes, please detail and quantify $...... ……...

Business Portion of Expenses Did you incur any costs, which are partly for business and partly for private purposes? Yes / No

Please indicate below the business portion

Motor Vehicle (as per log) ...... % Insurance ...... %

Telephone / Tolls ...... % Subscriptions ...... %

Power ...... % Travel Expenses ...... %

 Have you kept a log of motor vehicle usage? Yes / No If yes, please enclose.

A log book must be kept for a period of 90 consecutive days every three years unless you are paying Fringe Benefit Tax on your vehicle, or if the vehicle is exempt from Fringe Benefit Tax.

If you have any other matters, which might be important in determining your tax position that you feel you should discuss with us, please note them here. ______

How many bound copies of the Financial Statements do you require? ______

If you are due for a terminal tax refund, please indicate how you wish it to be treated:

Refunded in full 

Offset against next Provisional Tax 

Offset against ACC Levies 

Transferred to taxpayer named below 

IRD Number:

DECLARATION

I accept responsibility for the accuracy and completeness of the information supplied in this questionnaire which is to be used in the preparation of my financial statements. You are not to complete an audit, nor do I wish you to undertake a detailed review of my affairs in order to substantiate the accuracy of my information, and therefore you are not asked to provide any assurance on my financial statements. I understand your work cannot be relied on to detect error and fraud and that you accept no liability for the accuracy and completeness of the information supplied by me. I further understand that the financial statements will be prepared at my request and for my purposes only and that you will not be liable for any losses, claims or demands by any third person.

I also accept responsibility for all other records and information supplied to you other than those listed above. I accept responsibility for any failure by me to supply all relevant records and information to you.

I ………………………………………………. hereby authorise ……………………………………….to obtain from any third party any records or information you require for the purpose of preparing my Financial Statements and Income Tax Returns and accordingly any such third party is authorised to provide you with information required.

Signed: ______Date: ______

Personal taxation questionnaire

Address:

E-Mail address:

Home phone:

Business phone:

Fax no:

IRD number:

Date of birth:

Spouse’s name:

Spouse’s IRD number:

Spouse’s date of birth:

Spouse’s income:

Names of children & years of birth:

To assist us in the completion of your personal return please answer the following questions in ALL cases: If your answer is ‘Yes’ please supply details

Income 1. Did you receive any of the following? Salary or wages, Accident Compensation Earnings, Unemployment or other Income-tested benefits. Family Assistance Payments from Income Support, Withholding Payments. Yes / No 2. New Zealand Superannuation (enclose personal tax summary). Yes / No 3. Other NZ pensions, annuities and superannuation. Yes / No 4. Interest (include details of interest, enclose RWT form from payer showing interest PAYE paid to IRD). Yes / No 5. Dividends (Dividend Statements must be attached), this includes dividends Paid, for example, by the power companies Mercury Energy, Power New Zealand etc. Yes / No 6. Shareholder-employee salary of director fees from a company where we do not prepare the accounts. Yes / No 7. Non-cash benefits from a company in which you are a shareholder and on which FBT has not been paid. - For example: A low interest loan. Yes / No 8. Income from Rents (If yes, complete rental section). Yes / No 9. Income from Estate / Trust / Partnership / Business where we do not prepare accounts (include details of any tax credits). Yes / No

10. Income from the sale of Land / Business. Yes / No 11. Income from the sale of Shares or other property (not your residence). Yes / No 12. Income from the sale or redemption of securities. Yes / No 13. Any other Income, eg: royalties. Yes / No 14. Income from any Government Bonds? Yes / No (Attach details of accrued interest on purchase of bond). 15. Overseas Earnings and Investments / Foreign Rights Disclosure: (Attach details of any Overseas Earnings and Investments and taxation paid on these earnings.)

Please give details if you held rights such as shares; units; or an entitlement to benefits in any foreign company, unit trusts, superannuation schemes or life insurance policies. Expenses 1. If you received income from withholding payments did you have work related expenses? Yes / No Attach details of: Purchases Interest Advertising Vehicle General Other work related expenses Printing, Postage and Stationery 2. Have you incurred any expenses related to earning your income? Yes / No e.g. A fee for the completion of a Tax Return, commission on interest or dividend income, interest on funds borrowed to invest an income earning asset. Premiums on loss of earnings insurance, provided the benefit from the insurance policy is taxable (income protection). Yes / No If yes, please attach details. Rebates 1. For Family Assistance Credits: If you have children and your Family Income is below $30,000, please telephone us for further information.

2. If you have a Special Home / Farm / Fishing Vessel Ownership Account. Please attach your “Increase in Savings Certificate” IR30 from your savings institution.

3. Income is under $9,880? To calculate this rebate we need to know:  No of weeks that you worked 20 hours or more ______ No of weeks on Accident Compensation / Sickness Benefit ______ No of weeks on sickness benefit ______ No of weeks when you or your spouse were entitled to: (Family Support) whilst you were working 20 hours or more. ______

Other 1. If you received income from rent please complete: Address of property: ______Rent received: $ ______The number of months the property was available for renting ______Expenses: Advertising $ ______Tip Fees $ ______Insurance $ ______Mortgage Interest $ ______Rates $ ______Postage and Stationery $ ______Repairs and Maintenance $ ______Agent’s Collection Fees $ ______

Car use for rent collection and maintenance _____km / mile If property purchased or sold during year attach solicitor’s statements.

2. Are you a shareholder in a Look-through Company for which we do not prepare accounts? Yes / No Has owners’ basis calculation been checked? Yes / No Please supply the following details: Name of Company IRD Number Amount of Loss to be Claimed ______

3. Rebates: Do you have a Student Loan? Yes / No If yes, have you made any extra payments? If so, please give details.

4. If you have any other matters which might be important in determining your tax position that you feel you should discuss with us please note them here. ______

5. If you are due for a terminal tax refund please indicate how you wish it to be paid:

Refunded in full 

Offset against Next Provisional Tax 

Offset against ACC Levies 

Transferred to Student Loan  Transferred to taxpayer named below 

IRD Number:

Note: If you have any outstanding tax or are in arrears with child support payments, your refund will be transferred by the Inland Revenue Department automatically to cover your debt.

DECLARATION

I accept responsibility for all records and information supplied to you for the purpose of preparing my Income Tax Return. I accept responsibility for any failure by me to supply all relevant records and information to you.

I ………………………………………………………hereby authorise ………………………………… to obtain from any third party any records or information you require for the purpose of preparing my Income Tax Return and accordingly any such third party is authorised to provide you with information required.

Signed: ______Date: ______

Trust accounts questionnaire

Trust name:

Financial year ended:

E-Mail address:

Business phone:

Fax no:

IRD number:

Please check the list below to ensure you have provided all the applicable information. Incomplete information may cause processing delays and an increase in cost.

Checklist of records required Enclosed N/a Office use onl y

Bank Statements covering the full financial year

Cheque Books and Deposit Books for full year

A balanced and reconciled Cash Book-If one is kept

Day Book - If applicable

Mortgages / Loans / Lease / HP Agreements, incl. details on early settlements

Legal Statements relating to business transactions

Record of Assets Purchased / Sold

Record of Investments Purchased / Sold

Copies of GST Returns, workings and assessments

Interest RWT Certificates

Dividend Advice Notices

If a Trading Trust, completed Business Annual Accounts Questionnaire

Trust Minutes, Gifting Statements / Deeds of Acknowledgement of Debt etc

Beneficiaries completed Personal Taxation Questionnaire

Trust Administration

Has there been a change in Trustees during the year? Yes / No

If yes please complete the following:

Name of New Trustee

Address of New Trustee

Phone Number of New Trustee

Name of Outgoing Trustee

Date of Appointment of New Trustee

Date of Termination of Outgoing Trustee

Were any gifts made to the Trust during the year? Yes / No

If yes please enclose copies of Gift Statement

If no do you require this office to prepare gifting documents? Yes / No

Were there any Deeds of Acknowledgement of Debt or Deeds of Reduction of Debt? Yes / No

If yes, please enclose details and copies of minutes

Has there been a change in Beneficiaries during the year? Yes / No

If yes, please complete the following:

Name of Beneficiary

Address of Beneficiary

Date of Birth of Beneficiary

IRD number of Beneficiary

Name of outgoing Beneficiary

Date of Change

Distribution of Trust Income

Please supply Taxable income of any beneficiary that we do not complete personal Income Tax Returns for.

Has all beneficiary expenditure been paid through the Trust? Yes / No

If no please supply details of expenditure for each beneficiary.

Bank and Cash Transactions

Ensure all cheque butts are completed in full, with name of Payee, details of expenses and amount. Beneficiary expenses or drawings should be clearly marked. ENSURE ALL DEPOSIT SLIPS COMPLETED AS TO SOURCE OF DEPOSIT. Enclose day books if maintained.  Are all Deposits on the Bank Statements from Rental Income or investment income? Yes / No If no, please supply details, e.g. Proceeds from Asset sales; Loans and Advances Personal Contributions; Tax refunds; GST refunds; Compensation; Damages.

 Was all Trust Income banked in your Trust account? Yes / No If no, provide details and analysis.

 Have you received any other income (e.g.: interest, dividends, income from a partnership, estate or other Trust or any income from overseas) which has not been banked into the Trust bank account? Yes / No If yes, please supply details.

 Have you paid any expenses from funds other than the Trust Bank Account? Yes / No If yes, please schedule

 Do you use credit cards for Trust purposes? Yes / No If yes, please supply statements for the full year indicating clearly Trust related costs.

 Were there any Trust transaction carried out via your solicitor? Yes / No If yes, please enclose legal statements

Overseas Income / Expenses

Has the Trust received any overseas income? Yes / No If yes, please attach details.

Has the Trust paid any expenses to people / businesses who are not New Zealand residents? Yes / No If yes, please attach details.

Investments

Has the Trust purchased or sold any investments during the year? Yes / No

Has the Trust any overseas investments? Yes / No

If yes, please detail and supply copies of the appropriate documentation

Property Transactions

Has the Trust acquired or sold any property? Yes / No

If yes, please supply a copy of solicitors’ settlement statement, the Sale and Purchase Agreement and any other relevant documentation.

Contingent Liabilities / Future Commitments

Do you have any contingent liabilities or future commitments (including lease commitments)? Yes / No e.g. the purchase of a property or shares in the next few months, guarantees made by the trust on behalf of others.

If yes, please attach details.

Debtors (Accounts Receivable)

NOTE: Bad debts must be written off by 31 March or the business financial year end if you do not consider them to be collectable.

Total owed the Trust at 31 March (GST inclusive) $...... ….... (incl. payments received after 31 March that was owed at that date).

Name of Debtor Gross Amount GST Net Amount

Total:

Creditors (Accounts Payable)

Total owed by the Trust at 31 March or the Trust’s financial year end (GST inclusive) $...... …....

(incl. payments made after 31 March that were owing at that date).

Please schedule below or attach list of creditors Attached / NA

Name of Creditor Classification of Gross Net Amount Expense Amount GST Inland Revenue Department PAYE Power Telephone Fuel Rates

Total:

Assets

Review the Fixed Asset Schedule attached to last year’s Financial Statements, and complete the appropriate sections attached for all Purchases, Sales or Disposals / Write-offs. Purchases Asset Date of Purchase Price New / Financed Purchase including GST Second-hand Yes / No

Attach a copy of invoice relating to any Asset purchased for over $500 net of GST

Date funds deposited, or Asset Date of Sale Sale Value details of trade in if including GST proceeds not received

Disposals / Write-offs

Asset Reason for Disposal / Write-off

Note: If we prepare the Trust’s Goods and Services Tax Returns for you we do not require details of Asset Purchases or Sales.

Mortgages / Loans / Hire Purchase / Other Finance Funding Did the Trust enter into any loan agreements during the past financial year? Yes / No If yes, please supply copies of all the documentation.

 Did the Trust repay any of its borrowing during the last financial year? Yes / No If yes, please provide details.

Goods and Services Tax (GST)

Is the Trust registered for GST? Yes / No If yes, please supply details of your workings together with a copy of each GST Return filed during the year and IRD assessments. If your returns do not coincide with your year end please forward the next GST Return with workings so that we can determine the liability at year end.

E.g: GST returns for March / April period.

Business Portion of Expenses

Did you incur any costs, which are partly for the Trust and partly for private purposes? Yes / No

Please indicate below the business portion Motor Vehicle (as per log) ...... %

Telephone / Tolls ...... %

Power ...... %

Insurance ...... %

Subscriptions ...... %

Travel Expenses ...... %

 Have you kept a log of motor vehicle usage? Yes / No If yes, please enclose.

A log book must be kept for a period of 90 consecutive days every three years.

If you have any other matters, which might be important in determining the Trust’s tax position that you feel you should discuss with us, please note them here. ______

How many bound copies of the Financial Statements do you require? ______

If the Trust is due for a terminal tax refund, please indicate how you wish it to be treated: Refunded in full 

Offset against Next Year Provisional Tax 

DECLARATION

I as Trustee accept responsibility for the accuracy and completeness of the information supplied in this questionnaire which is to be used in the preparation of the Trust’s financial statements. You are not to complete an audit, nor do I wish you to undertake a detailed review of the Trust’s affairs in order to substantiate the accuracy of my information, and therefore you are not asked to provide any assurance on the Trust’s financial statements. I understand your work cannot be relied on to detect error and fraud and that you accept no liability for the accuracy and completeness of the information supplied by me. I further understand that the financial statements will be prepared at the Trust’s request and for the Trust’s purposes only and that you will not be liable for any losses, claims or demands by any third person.

I as Trustee, also accept responsibility for all other records and information supplied to you other than those listed above. I accept responsibility for any failure by me to supply all relevant records and information to you.

I ………………………………………………. hereby authorise ………………………………..to obtain from any third party any records or information you require for the purpose of preparing the Trust’s Financial Statements and Income Tax Returns and accordingly any such third party is authorised to provide you with information required.

Signed: ______Date: ______